Supply of Retail Services in London

The retail service to be provided is the supply of goods to the mini supermarket ‘Shop’, ‘The Student Store’ and and ‘Mega Van’ outlets.

United Kingdom-Uxbridge: Retail trade services

2015/S 227-413632

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brunel University London
Kingston Lane
For the attention of: Mayele Yambila
UB8 3PH Uxbridge
UNITED KINGDOM
Telephone: +44 1895265795
E-mail: mayele.yambila@brunel.ac.uk

Internet address(es):

General address of the contracting authority: http://www.brunel.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/bruneluniversity

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Retail Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The retail service to be provided is the supply of goods to the mini supermarket ‘Shop’, ‘The Student Store’ and and ‘Mega Van’ outlets on site in a given space determined by the University.
Please note all you are require to do at this stage is complete the PQQ and return on the due date. The attached tender documents are for information purposes only.

II.1.6)Common procurement vocabulary (CPV)

55900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University will purchase a minimum of 70 % (In £’s) of supplies from the Contractor. A maximum of 30 % of the value of purchases are to be at the University’s discretion on supplier choice and on product. This is to ensure competitive edge, University branded stock. These figures exclude exclusive items such as e-pay, Oyster etc.
The Contractor will stock a varied and comprehensive range of products to meet the requirements of students and staff living, studying and/or working on campus. The full range of products will be determined by the Contractor and the University to maximise sales.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As contained in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See the relevant PQQ available from https://in-tendhost.co.uk/bruneluniversity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the relevant PQQ available from https://in-tendhost.co.uk/bruneluniversity.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See the relevant PQQ available from https://in-tendhost.co.uk/bruneluniversity.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: See the relevant PQQ available from https://in-tendhost.co.uk/bruneluniversity.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BU/15/36

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers are required to register and express interest via the University’s electronic tendering site at the following URL https://in-tendhost.co.uk/bruneluniversity Registration and use of the e-tendering portal is free of charge and places suppliers under no obligation to participate. The University reserves the right to amend, suspend or cancel the process at any stage. The University does not accept any liability for any costs incurred in the procurement process. Please note all final submissions must be made electronically via the In-tend portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to contractors. This period allows unsuccessful contractors to seek further debriefing from the University before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the time limits as defined in the above regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London

VI.5)Date of dispatch of this notice:

20.11.2015