Supply of Security Scanners to Home Office

Supply of Security Scanners to Home Office

Border Force uses a range of X-ray scanning equipment in order to carry out its work at the Border.The Tender will be divided in to a series of individual Lots that will cover Border Force’s requirements for both the Supply of the Goods and their Maintenance. Lot 1 Mobile Freight Scanner. Lot 2 Freight Pallet Scanner.

United Kingdom-Manchester: Security equipment

2013/S 157-273790

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Government Procurement
15th Floor, West Point, 501 Chester Road, Old Trafford
Contact point(s): Border Force (BF) Commercial Resources Directorate
For the attention of: Ian Anderson
M16 9HU Manchester
UNITED KINGDOM
Telephone: +44 1612610956
E-mail: ian.anderson@homeoffice.gsi.gov.uk
Fax: +44 1612610982

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Detection Technology Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Across UK Airports and Ports.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Border Force uses a range of X-ray scanning equipment in order to carry out its work at the Border.The Tender will be divided in to a series of individual Lots that will cover Border Force’s requirements for both the Supply of the Goods and their Maintenance.
Lot 1 Mobile Freight Scanner.
Lot 2 Freight Pallet Scanner.
Lot 3 Baggage Scanner Mounted on Baggage Belt or Carousel.
Lot 4 Baggage/Parcel Scanner Mounted in Van.
Lot 5 Baggage/Parcel Scanner.
Lot 6 Trace Detection Desk Top/Portable.
Border Force is seeking suppliers of a range of equipment suitable for operation in diverse operational environments. In particular suppliers with equipment capable of scanning:
— Freight Vehicles.
— Sea Containers.
— Palletised freight, including air cargo.
— Passengers baggage.
— Post and parcels.
With regard to narcotics and explosives trace detection equipment, both desk top and portable/hand held equipment are of interest to Border Force.
The equipment will be utilised throughout the UK and potentially in the British Zone in Coquelles, France.
The resulting contract may be enabled for Other Government Departments.
II.1.6)Common procurement vocabulary (CPV)

35121000, 38430000, 38520000, 38582000, 50600000, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Duration of the Contracts will be four (4) years. There will then be a requirement to provide support of the Goods and Consumables for a period of ten (10) years from first implementation.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Mobile Freight Scanners

1)Short description
2)Common procurement vocabulary (CPV)

38582000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Freight Pallet Scanner

1)Short description
2)Common procurement vocabulary (CPV)

38582000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Baggage Scanner (Belt mounted)

1)Short description
2)Common procurement vocabulary (CPV)

38582000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Baggage Scanner (Van)

1)Short description
2)Common procurement vocabulary (CPV)

38582000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Baggage/Parcel Scanner

1)Short description
2)Common procurement vocabulary (CPV)

38582000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Trace Detection (Desk Top/Portable)

1)Short description
2)Common procurement vocabulary (CPV)

38430000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority operates an electronic ordering system and has a Purchase Order mandatory policy. The successful tenderer will be required to provide information so that it may be adopted onto the system.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability – No special legal form is required but each supplier will be required to become jointly and severally liable for the performance of the contracts before awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article
2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; 6 / 13
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Revenue compliance checks will be undertaken throughout the tendering exercise using information from HMRC’s records. UK applicants will be required to provide their tax reference numbers, i.e. Value Added Tax registration number, PAYE collection reference, Corporation Tax or Self Assessment reference, as applicable. Overseas or non-UK applicants will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. Applicants unable to demonstrate an acceptable revenue compliance record may be excluded from tendering or from further participation in the tendering exercise.
If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the parent company, or other group member as appropriate. Checks will also be made in respect of any outstanding Civil Penalty actions under the terms of the Immigration and Asylum act 1999, Section 32 and any outstanding penalties may result in applicants being excluded from tendering or from further participation in this Tendering exercise. If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the Parent Company or other group members.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the Contract for a maximum of the last three (3) financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Company name, registration number, business and registered office address, telephone and facsimile numbers, e-mail address and contact name. Statement of turnover in respect of the required service only.(Tenders from tenderers whose turnover is judged to be insufficient to support the area of interest may be excluded from further consideration). Details of relevant insurances held (with values and copy certification), to include, as a minimum, and as applicable, Public Liability and Employers Liability Insurance. If a company is a subsidiary, a member of a group or consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate, and a parent company guarantee may be required (if applicable).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out below.
(1) The bidder must supply a list comprising a statement of all the relevant principal goods/consumables sold and/or services provided in the previous 3 years by the entity or entities specified in A or B below.
“Relevant” goods/consumables and/or services are the supply of Detection Technology Equipment and the provision of Services to maintain them.
Any reference to a “bidder” or “entity” includes reference to a consortium, where relevant, whether or not the consortium has a legal personality.
The criteria by reference to which the principal goods/consumables and/or services have been identified should be stated by the bidder.
A.
The list referred to above must include at least either:
(a) contracts under which relevant goods/consumables and/or services have been provided by the bidder or
(b) a contract (or contracts) under which it has provided relevant goods/consumables and or services.
Where the bidder is an entity that is continuing an undertaking or undertakings (or any part of an undertaking or undertakings) which were previously conducted by one or more other entities (each a “predecessor entity”), the list of such contracts must include the contracts under which relevant goods/consumables and/ or services were provided by each predecessor entity.
B.
Alternatively, where the bidder may rely on other entities (including, in the case of a consortium, members of the consortium) to enable it to perform the Contracts, save as specified below the list must:
(i) describe the function that each such other entity will perform under the Contracts, and
(ii) include at least either:
(a) contracts in respect of relevant goods/consumables and/or services provided by the bidder (or a predecessor body), and contracts in respect of relevant goods/consumables and/or services provided by any other entity (including any member of the consortium) on which the bidder may intend to rely to enable it to perform the contracts, or
(b) in respect of the bidder or any other such entity, a contract (or contracts) under which relevant goods/ consumables and/or services were provided by it and in either case which are relevant to the function that each will perform under the contract(s)
Where the bidder is an entity which has been formed for the particular purposes of bidding for the
Contracts that is the subject of this Notice, the bidder may comply with paragraph B(ii) above by including in its list contracts under which relevant goods/consumables and/or services were provided by those entities on whom the bidder will rely to perform the contract (or their predecessor entities), instead of the bidder itself.
Where it is envisaged that the bidder will rely on one or more sub-contractors to enable it to perform the contract: in so far as any sub-contractor has not been appointed, the list should describe the function that subcontractor will perform but need not include any contract by such a sub-contractor, and in so far as the anticipated value of any particular sub-contract is less than 5 per cent of the total contract value, the bidder need not comply with the requirements in B(ii) above in relation to that particular subcontract.
(2) The bidder must also provide:
(a) certificates in the form requested in Questionnaire D (Schedules and Certificates) contained in the ITT documentation.
(b) if any such certificate cannot be obtained, an explanation of the steps taken to obtain it and why it is not available and a certificate (in the same form) from the entity that provided the goods/consumables and/or services instead;
(c) if the certificate does not state that the goods/consumables and/or services have been provided satisfactorily in accordance with the terms of the contract in question, information to show that any reason why they were not so provided will not recur in the performance of the contract.
(3) In considering whether it is satisfied that the minimum standard for reliability based on past performance is met, the Contracting Authority reserves the right to verify the information required and to require the bidder/consortium to clarify or supplement it.
Minimum level(s) of standards possibly required:
Any bidder/consortium must meet the minimum standard in relation to reliability based on past performance.
The minimum standard for reliability having regard to past performance is that the Contracting Authority is satisfied that the contracts required on the list to be provided have been satisfactorily performed in accordance with their terms or, where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the contract(s) to be awarded under the Contracts.
The Contracting Authority will assess whether or not this minimum standard is met at the selection stage.
In addition the Contracting Authority will also re-assess whether this minimum standard is met prior to award.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IMO 250/3
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 69-114528 of 9.4.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This procurement will be managed electronically via the Government Procurement Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ian.anderson@homeoffice.gsi.gov.uk

tracy.bretherton@homeoffice.gsi.gov.uk , or

mark.patrick@homeoffice.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for including the individual lot (s); the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service
Helpdesk: Freephone: 0345 010 3503
email: supplier@gps.gsi.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.8.2013