Supply of Shipping Vessel

Supply of Shipping Vessel

Provision of Ice Patrol Capability for the United Kingdom Government.

UK-Bristol: ships

2012/S 172-284470

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commercially Supported Shipping, DE&S
Director Ships Operating Centre, Commercially Supported Shipping, Ash 2a, #3203, MOD Abbey Wood
For the attention of: Mr Alexis Tjolle
BS34 8JH Bristol
Telephone: +44 3067983357
Fax: +44 1179138924

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Ice Patrol Capability for the United Kingdom Government.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Ships. 1. The United Kingdom Ministry of Defence (UK MOD) is seeking expressions of interest for the supply of a vessel to act as the UK’s Ice Patrol Ship, operating under the White Ensign, and supported by a Contractor Logistics Support (CLS) package. The CLS package shall initially be for three years from Contract Award, with an option to extend by a further two years. Procurement of the vessel is to be completed no later than 19.3.2013. This target date is a mandatory requirement.
2. The vessel will operate in the Antarctic in the Austral Summer, and is required to be able to reach all coastal Ice Stations within the British Antarctic Territory during this period. The vessel will also be required to transit to and from the UK and may be tasked to operate in the Tropics. The vessel will be crewed by Royal Navy (RN) personnel, who will undertake certain basic maintenance. The vessel will need to be capable of being modified to carry client equipment (hydrographic survey equipment, oceanographic equipment, military communications, light self protection armament and additional boats).
3. Payment will be in Pounds Sterling
4. The following mandatory requirements are to be met:
a. The vessel is to be capable of accessing all UK coastal research stations within British Antarctic Territories, South Georgia and the South Sandwich Islands during the Austral Summer
b. The vessel is to be maintained in Class and must have the following minimum DNV Class Notation (or similar from another Classification Society) +1A1 ICE-05 Icebreaker (for max draught xx) HELDK-SH E0 ICS DYNPOS-AUTR NAUT-AW DAT (-30 degrees) DK (+) PWDK TMON
c. Minimum range of 20000 Nautical miles at 11 Knots without refuelling, and within stability criteria
d. Capable of a transit speed of 14 Knots
e. Self sustainability in remote areas without external support for the typical mission length of 45 days
f. Minimum of 90 berths, but highly desirable to have in excess of 100
g. Dynamic Positioning (DP) capability to support hydrographic operations and to enable support to shore stations
h. Ability to carry 1 x 40ft ISO container containing MOD communications equipment (also requires upper deck space to site aerials), and at least 10 TEUs in cargo spaces environment must be appropriate for regular and frequent occupation by ship’s staff.
i. Man riding crane to allow loading/discharge of cargo TEUs and boats
j. Vessel to be capable of operating on F76
k. Vessel to be compliant with all extant Antarctic Treaty requirements, with special attention paid to environmental pollution prevention
l. Vessel to be able to berth unaided in winds up to 30 knots
m. Ability to deploy/recover a helicopter (up to Super Puma)
n. Vessel will be required to carry at least 30 tonnes aviation fuel
o. All handbooks and relevant documentation are to be in English
p. Ability to modify vessel to carry the following MOD supplied equipment:
i. In addition to the boats carried by the ship to meet SOLAS requirements, the following additional boats are to be carried: PAC (22), MIB/W525, RTK 8m work boat, ice variant Survey Motor Boat (SMB)
ii. Integrated survey suite with multi beam echo sounder capable to 2000m
iii. S-Band ice radar enhancement
iv. WECDIS (Warfare Electronic Chart Display Information System)
v. GPMG (General Purpose Machine Gun) and Minigun Self Protection capability with associated ammunition magazine and ready use containers
vi. SAT (TV)
vii. Pacific 22 Davit
viii. Davit for the 10 metre ice variant SMB (full load displacement 8 tonnes)
ix. 2 x breathing air compressors
x. Additional MOD fire fighting and damage control equipment, to meet MOD fire safety certification requirements
5. In-Service Support
a. The Contractor will be responsible for providing a Contractor Logistics Support (CLS) package, which will consist of the following as a minimum:
i. Responsibility for maintaining the vessel in Class (including Emergency Response) and undertaking the planned maintenance to achieve this
ii. Delivery of familiarisation training to ship’s crew on delivery
iii. Provision of all spares throughout the contracted support period and support to the rectification of operational defects iv Assistance in the design and incorporation of modifications into the ship.
v. Support to the development of Ship’s Safety Case and Naval Authority Key Hazard certification in accordance with JSP 430
6. It is the Authority’s policy that contracts are only placed with companies operating and maintaining a Quality Management System (QMS) which is acceptable to the Authority to demonstrate how the company is going to meet the requirement.
Companies will be required to provide details of the Quality Management Systems operated by them relating to both Technical Engineering Management and Project Management business, both internally and externally through the supply chain.
Companies will be required to provide evidence of a valid ISO 9001:2008 certificate, or equivalent, from an accredited third party assessor (UKAS recognised) for themselves and, if appropriate, for their sub-suppliers, or achieve accreditation in time for Contract Award. This certification/s must include an appropriate scope to meet the requirement.
7. Candidate vessel
a. Companies are to nominate and provide details of the vessel they would supply to MOD when submitting their expressions of interest for this requirement. Confirmation and evidence of the vessel’s ability to meet the mandatory requirements stated at paragraphs 1 and 4 above are to be included.
b. When assessing responses to Invitations to Tender, the Authority will take into account the following costs when evaluating purchase prices:
i. Cost of removing equipment from the current Ice Patrol Ship, HMS PROTECTOR (e.g. hydrographic equipment, communications fit)
ii. Cost of installing the equipment on a new vessel
iii. Cost of returning the current vessel, HMS PROTECTOR, to its original condition.
These costs are currently estimated at 15 000 000 GBP.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Beyond the initial three years, there will be an option to extend the contract to a maximum five years.
Estimated value excluding VAT:
Range: between 50 000 000 and 70 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: One 2 year option.
Provisional timetable for recourse to these options:
in months: 33 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment for the vessel will be made on delivery and acceptance. With regards to Contractor Logistics Support, it is envisaged that monthly or quarterly payments will be made for core activities, with other work packages and tasks paid for on completion and acceptance.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance will be monitored using Key Performance Indicators (KPIs). These will be issued with the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 5
Objective criteria for choosing the limited number of candidates: These are detailed in Paragraph 7 in Section II.1.5 of this Notice. A Pre-Qualification Questionnaire (PQQ) may be issued.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-201294-DCB-4210273.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Commercially Supported Shipping, DE&S
Ash 2a, #3203, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067983357
Fax: +44 1179138924

Body responsible for mediation procedures

Commercially Supported Shipping, DE&S
2a, #3203, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067983357
Fax: +44 1179138924

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Commercially Supported Shipping, DE&S
2a, #3203, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067983357
Fax: +44 1179138924

VI.5)Date of dispatch of this notice:4.9.2012