Supply of Signage Materials

14 Lots. Lot 1 — PVC. Lot 2 — DiBond. Lot 3 — Aluminium. Lot 4 — Laminates. Lot 5 — Vinyls.

United Kingdom-Leicester: Printed matter and related products

2015/S 063-110539

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
4th Floor, Peat House, Leicestershire
Contact point(s): Sue Evans or Gemma Hurst
For the attention of: Sue Evans
LE1 6LP Leicester
UNITED KINGDOM
Telephone: +44 1162282024
E-mail: sue.evans01@noms.gsi.gov.uk
Fax: +44 1162282020

Internet address(es):

General address of the contracting authority: http://intranet.justice.gsi.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Sign Face Materials to the workshop at HMP Coldingley.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: HMP Coldingley.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Sign Face Materials to the sign face workshop at HMP Coldingley.
The workshop manufactures a range of signage products including, but not limited to, signs, badges, pop up banners and tally’s for internal customers, i.e. National Offender Management Service (NOMS), Her Majesty’s Courts and Tribunal Service (HMCTS), Ministry of Justice (MoJ), and external commercial customers.

II.1.6)Common procurement vocabulary (CPV)

22000000, 24000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — PVC
Lot 2 — DiBond
Lot 3 — Aluminium
Lot 4 — Laminates
Lot 5 — Vinyls
Lot 6 — Inks
Lot 7 — Tapes
Lot 8 — Door & desk sign systems
Lot 9 — Sign Accessories
Lot 10 — Components to assembly Directory Boards
Lot 11 — Dome Badges
Lot 12 — Banners and Signs
Lot 13 — Other sign requirements
Lot 14 — Training on new products (if required).
Estimated value excluding VAT:
Range: between 400 000 and 560 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options may be considered provided they show efficiencies and are of benefit to the service provided.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — PVC

1)Short description

PVC Products used in the production of signage products.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Lot 2 — DiBond

1)Short description

DiBond products used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Lot 3 — Aluminium

1)Short description

Aluminium products used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Lot 4 — Laminates

1)Short description

Laminates used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Lot 5 — Vinyls

1)Short description

Vinyls used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: Lot 6 — Inks

1)Short description

Inks used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: Lot 7 — Tapes

1)Short description

Tapes used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8Lot title: Lot 8 — Door & desk sign systems

1)Short description

Door & desk sign systems used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9Lot title: Lot 9 — Sign Accessories

1)Short description

Sign Accessories used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10Lot title: Lot 10 — Components to assemble Directory Boards

1)Short description

Components to assemble Directory Boards.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 11Lot title: Lot 11 — Dome Badges

1)Short description

Dome Badge items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 12Lot title: Lot 12 — Banners and Signs

1)Short description

Banners and Signs.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 13Lot title: Lot 13 — Other sign accessories

1)Short description

Other sign accessories used in the production of signage items.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 14Lot title: Lot 14 — Training

1)Short description

Training required on new signage products.

2)Common procurement vocabulary (CPV)

22000000, 24000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other group of suppliers submits a bid, such consortia or group must nominate a lead organisation to deal with the Ministry of Justice on all matters relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s requirements are set out in the Invitation to Tender (RFI).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority’s requirements are set out in the Invitation to Tender (RFI).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Authority’s requirements are set out in the Invitation to Tender (RFI).
Minimum level(s) of standards possibly required: The Authority’s requirements are set out in the Invitation to Tender (RFI).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Authority’s requirements are set out in the Invitation to Tender (RFI).
Minimum level(s) of standards possibly required:
The Authority’s requirements are set out in the Invitation to Tender (RFI).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

4433-2-Industrial Goods-MID-RFI

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2015 – 12:01

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. Registration
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal can also be used by the Ministry of Justice to run reverse auctions.
To express an interest in this event please send an email to: sue.evans01@noms.gsi.gov.uk or gemma.hurst@noms.gsi.gov.uk, stating the following: Company Name, Your Name, Contact email.Sourcing Reference number: e.g. 4433-2-Industrial Goods-MID-RFI
The buyer will then contact you with the registration process, if you are not already registered on the Ministry of Justice eSourcing Portal.
2. Transparency

HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (http://www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.

Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
3. New Government Security Classifications

From 2.4.2014, the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this requirement. The link below to the Goov.uk website provides information on the new GSC: https://www.gov.uk/government/publications/government-security-classifications

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Justice
UNITED KINGDOM
E-mail: sue.evans01@noms.gsi.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Ministry of Justice will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision.
Appeals and challenges should be communicated through the Ministry of Justice eSourcing portal.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.3.2015