Supply of smart card tickets

Strathclyde Partnership for Transport.

UK-Glasgow: tickets

2012/S 84-138998

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Strathclyde Partnership for Transport – Utility
Consort House, 12 West George Street
Contact point(s): Procurement
For the attention of: Margaret Crossan
G2 1HN Glasgow
UNITED KINGDOM
Telephone: +44 1413333192
E-mail: procurement@spt.co.uk
Fax: +44 1413333224

Internet address(es):

General address of the contracting entity: www.spt.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17342

Further information can be obtained from: Strathclyde Partnership for Transport – Utility
Consort House, 12 West George Street
Contact point(s): Procurement
For the attention of: Margaret Crossan
G2 1HN Glasgow
UNITED KINGDOM
Telephone: +44 1413333192
E-mail: procurement@spt.co.uk
Fax: +44 1413333224
Internet address: www.spt.co.uk

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Strathclyde Partnership for Transport – Utility
Consort House, 12 West George Street
Contact point(s): Procurement
For the attention of: Margaret Crossan
G2 1HN Glasgow
UNITED KINGDOM
Telephone: +44 1413333192
E-mail: procurement@spt.co.uk
Fax: +44 1413333224
Internet address: www.spt.co.uk

Tenders or requests to participate must be sent to: Strathclyde Partnership for Transport – Utility
Consort House, 12 West George Street
Contact point(s): Finance
For the attention of: Director of Finance & HR
G2 1HN Glasgow
UNITED KINGDOM
Telephone: +44 1413333192
E-mail: procurement@spt.co.uk
Fax: +44 1413333224
Internet address: www.spt.co.uk

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Supply of smart card tickets.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Tickets. SPT wishes to hear from suitably experienced and qualified contractors who are in a position to undertake the supply of disposable ITSO certified smartcards in the following types:
Type 1 Transition tickets: Pre-printed, pre-cut ITSO CMD 4 with magnetic 300Oe centre stripe (as per appendix 1 of tender document).
Type 2 Pre-printed, pre-cut ITSO CMD 4 smartcards to Scheidt and Bachman pre-cut specification (as per appendix 3 of tender document).
Type 3 Pre Printed roll stock ITSO CMD 4 smartcards to Scheidt & Bachmann roll specification (as per appendix 2 of tender document).
Tickets will be ordered on a calloff basis (see section 2.5 of the tender document for details).
It is the intention of SPT to award this commission to a single supplier to ensure that all aspects of the commission are carried out in a seamless and co-ordinated manner with a single point of contact.
Potential tenderers can download tender documentation from SPT web site. It can be found under Business, procurement, scroll down and click on the link to open procurement portal then buyer profile/other information. The SPT website is located at www.spt.co.uk or direct to buyer profile http://spt.g2b.info. If you have problems finding documents please e-mail procurement@spt.co.uk.

Please note that SPT reserves the right, in appropriate circumstances, to conduct post-tender negotiations with the leading tenderer.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=227036.

II.1.6)Common procurement vocabulary (CPV)

22459000, 34980000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Information about lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

SPT wishes to hear from suitably experienced and qualified contractors who are in a position to undertake the supply of disposable ITSO certified smartcards in the following types:
Type 1 Transition tickets: Pre-printed, pre-cut ITSO CMD 4 with magnetic 300Oe centre stripe (as per appendix 1 of tender document).
Type 2 Pre-printed, pre-cut ITSO CMD 4 smartcards to Scheidt and Bachman pre-cut specification (as per appendix 3 of tender document).
Type 3 Pre Printed roll stock ITSO CMD 4 smartcards to Scheidt & Bachmann roll specification (as per appendix 2 of tender document).
Tickets will be ordered on a calloff basis (see section 2.5 of the tender document for details).
It is the intention of SPT to award this commission to a single supplier to ensure that all aspects of the commission are carried out in a seamless and co-ordinated manner with a single point of contact.
Potential tenderers can download tender documentation from SPT web site. It can be found under Business, procurement, scroll down and click on the link to open procurement portal then buyer profile/other information. The SPT website is located at www.spt.co.uk or direct to buyer profile http://spt.g2b.info. If you have problems finding documents please e-mail procurement@spt.co.uk.

Please note that SPT reserves the right, in appropriate circumstances, to conduct post-tender negotiations with the leading tenderer.
Tender evaluation.
Tender evaluation criteria is based on a quality / price ratio 30/70ratio and qualitative elements will be based on the following.
a) ITSO certification;
b) Production ability;
c) Multi sourcing;
d) Quality accreditation.
See section 1.24 for details of weightings.
Documentation.
Tender documentation from SPT web site. It can be found under Business, procurement, scroll down and click on the link to open procurement portal then buyer profile/other information. The SPT website is located at www.spt.co.uk or direct to buyer profile http://spt.g2b.info. If you have problems finding documents please e-mail procurement@spt.co.uk.

Contract duration.
3 year contract with the option to extend for a futher 2 years at the sole discretion of SPT
SPT reserves the right to check the financial standing of the preferred bidder prior to award of contract.
It is desirable that the successful tenderer is able to demonstrate community and local benefits, although this will not form part of the award criteria.
Estimated value excluding VAT
Range: between 900 000,00 and 1 750 000,00 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Will be outlined in the tender documentation.
A performance bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment schedule will be outlined in the tender documentation or will be agreed prior to the contract start date. Payments will be made to the appointed supplier in pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenderers are required to indicate whether they are a company or a group of companies. In either case the ultimate parent company should be identified, no special legal form is required but in the event of an associated group of companies being successful the partnership will require each company in the group to be jointly and severally liable for the satisfactory performance of the contract. This assurance will require to be confirmed inwriting before any contract can be awarded to such a group. Group bidders must identify the lead contractor.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1) The law of Scotland will govern any contract(s) arising from this contract notice.
2) All tenders must be priced in pounds sterling (GBP) and payment will be made to the appointed contractor in (GBP).
3) Variants will be at the discretion of the awarding authority and provided that a tender has been submitted based on the original requirements.
4) Tenderers should note that as a public body Strathclyde Partnership for Transport is bound by the provisions of the Freedom of Information (Scotland) act 2002. All information submitted to spt may therefore require to be disclosed and or published by the partnership in compliance with the act. Accordingly if tenderers consider that any of the information contained within their expression of interest or resulting should not be disclosed, their return should identify the information and explain why information should not be disclosed.
5) The tender evaluation will be based on a 30 % qualitative score and 70 % price score.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
SPT reserves the right to check the financial standing of the preffered tenderer prior to award of contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: :
Please see tender documentation for details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

12/SM/062

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 8.6.2012

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2012 – 10:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.7)Conditions for opening tenders

Date: 12.6.2012 – 12:00
Place

SPT, Consort House, 12 West George Street.

Persons authorised to be present at the opening of tenders: yes
2 Procurement Officers or 1 Procurement Officer & 1 Assistant Procurement Officer

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
However the contract will be awarded on the basis of the most economically advantageous tender.
1) Tender selection criteria will be based on a quality / price ratio 30/70 with the qualitative criteria begin asfollows:
a) ITSO Certification;
b) Production ability;
c) Multi sourcing;
d) Quality accreditation.
2) The preferred bidder will be subjected to a financial check prior to award.
3) Will be subject to Scots Law;
4) SPT reserves the right to in appropriate circumstances to conduct post tender negotiations with the leading tenderer;
5) Security vetting of employees and subcontractors may be required.
6) It is desirable that the successful tenderer is able to demonstrate community and local benifits, although this will not form part of the award crietria.
(SC Ref:227036).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As required by Regulation 32(2) of the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1, as amended) SPT will incorporate a minimum of 15 calendar day standstill period at the point of information on the award of the contract as this is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Should such additional information be required please contact those persons or contact point in section I.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.4.2012