Supply of Smart Cards

Supply of Smart Cards

ITC11067/2 Project Electra – Smartcard Supply. Transport for London.UK-London: smart cards

2012/S 170-281719

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42- 50 Victoria St.
Contact point(s):
For the attention of:
SW1H 0TL London

Internet address(es):

General address of the contracting entity:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

ITC11067/2 Project Electra – Smartcard Supply.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 14 000 000,00 and 20 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s):

Establishment of a framework for the supply of contactless smartcards for the TfL ticketing and fare collection system.
II.1.6)Common procurement vocabulary (CPV)

30162000, 30237131

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Transport for London (TfL) ticketing system supports payment transactions generated from over 10 000 000 journeys across London’s integrated transport network each weekday. The ticketing system collects over 3bn GBP of revenue per annum and serves all of TfL’s Operating Businesses including London Underground, London Buses, Docklands Light Railway, London Overground, London Trams, London River Services, Emirates Air Line (cable car) and supports ticketing services for National Rail Train Operators across London travel zones 1-9 and some peripheral stations. The Oyster card was launched in 2003 as part of the ticketing system, and Oyster cards now account for 87 % of travel on TfL services. Currently there are around 5 500 000 Adult Oyster cards issued annually, and over 16 000 000 cards used within the last 12 months. In addition, for concessionary schemes, there are around 1 100 000 cards issued to students and those under 18, and circa 1 300 000 Freedom Pass (the free travel pass for older and disabled Londoners) holders.
In scope.
The scope of this procurement covers a framework agreement for the supply of contactless smartcards physically compliant with ISO 7810 ID-1 and which include an NXP MIFARE DESFire EV1 chip (these are the base cards used for current Oyster cards on the TfL London ticketing system). Most cards will require 2kB DESFire EV1 chips; some cards will require 4kB chips. A number of card variants will be required, each variant printed with different artwork (and some plain variants with no artwork) to meet the needs of different users of Oyster cards; all cards must be capable of being overprinted. The current demand for cards is around 6-8 million cards per year. Providers will be required to assure the quality of supplied cards including the ability of cards to successfully operate with accredited ticketing devices and conformance with the agreed card specification. Providers will be required to deliver the cards, duty paid, to a location in the UK.
The framework agreement resulting from this procurement will last for 4 years, and will have the option to be extended for a further 2 years in annual increments. It is expected that at least 3 providers will be selected for the framework agreement as a result of this procurement exercise, and those providers will subsequently be given opportunities to compete for specific TfL card orders via a mini-competition for each card order.
Out of scope.
The services of enablement, fulfilment and personalisation are not included in the scope of this procurement: TfL will enable the supplied cards by loading Oyster applications and ITSO shells, will fulfil customer orders by loading specific travel products and entitlements where required, and will personalise cards for individual users where required.
A further procurement will be initiated at a later date as part of TfL’s Future Ticketing Project (FTP), related to the supply of future TfL issued FTP contactless cards. These FTP cards are not included in the scope of this procurement.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.8.2012