Supply of Sound and Lighting System

Supply of Sound and Lighting System

Supply and installation of full stage and venue technical installation for new build 2 500 capacity students union and live music venue space within the NTU new Students Union building.

UK-Nottingham: electrical machinery, apparatus, equipment and consumables; lighting

2012/S 211-347464

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham Trent University
Burton Street
Contact point(s): Estates Purchasing Department
For the attention of: Cheryl Choong Lewis
NG1 4BU Nottingham
UNITED KINGDOM
Telephone: +44 1158484098
E-mail: cheryl.choonglewis@ntu.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/ntu

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

654/CCL Sound and Lighting System (Byron).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Nottingham Trent University Byron House Students Union Building, Shakespeare Street, Nottingham.
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Supply and installation of full stage and venue technical installation for new build 2 500 capacity students union and live music venue space within the NTU new Students Union building.
Lot 1 – infrastructure installation for performance lighting, PA / live sound, AV including matrix, media servers, solid and projected screens, integrated control system, rigging and support system, power distribution & cabling, equipment racks and facility panels throughout building.
Lot 2 – Loose sound and lighting equipment.
II.1.6)Common procurement vocabulary (CPV)

31000000, 32342410, 32320000, 31500000, 32340000, 31527260 – DA42, 51313000, 51100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated costs of both lots is around 1 170 000 GBP, divided approximately as 550 000 GBP for Lot 1 and 620 000 GBP for Lot 2.
Estimated value excluding VAT: 1 170 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 7 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Severable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See qualification and selection questionnaire and covering letter.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See qualification and selection questionnaire and covering letter.
Minimum level(s) of standards possibly required: See qualification and selection questionnaire and covering letter.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See qualification and selection questionnaire and covering letter.
Minimum level(s) of standards possibly required:
See qualification and selection questionnaire and covering letter.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: See qualification and selection questionnaire and covering letter. Please note that the minimum/maximum number of operators who will be invited to tender is the cumulative total for both Lots.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NTU/12/654/CCL
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.11.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Nominated NTU Purchasing and Estates Purchasing staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

It is anticipated that Invitations to Tender for both Lots will be issued at the same time and evaluated together but the University reserves the right to award the contract for Lot 1 in advance of the contract for Lot 2, subject to time implications.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5)(for Utilities) utilities contracts Regulations (SI 2005 No6) (delete where appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.10.2012