Supply of Specialist Land Reclamation Advisory Services

Supply of Specialist Land Reclamation Advisory Services

We will be awarding a Framework Agreement for the provision of advisory services to support Forestry Commission Scotland with the planning and implementation of land reclamation projects within the Central Scotland area. Scottish Canals and Central Scotland Forest Trust also have the option to call off from this Framework Agreement during the framework term.

United Kingdom-West Calder: Land reclamation services

2013/S 132-228707

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Scottish Lowlands Forest District, 5 Sisters House
For the attention of: Colin Peacock
EH55 8PN West Calder
UNITED KINGDOM
Telephone: +44 1387860247

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

Further information can be obtained from: Forestry Commission
Dumfries & Borders Forest District, Ae Village
For the attention of: Katie Barnsley
DG1 1QB Dumfries
UNITED KINGDOM
Telephone: +44 1387860247

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Forestry Commission
Dumfries & Borders Forest District, Ae Village
For the attention of: Katie Barnsley
Dumfries
UNITED KINGDOM
Telephone: +44 1387860247
E-mail: katie.barnsley@forestry.gsi.gov.uk

Tenders or requests to participate must be sent to: Forestry Commission Scotland
Scottish Lowlands Forest District, 5 Sisters House
For the attention of: Colin Peacock
EH55 8PN West Calder
UNITED KINGDOM
Telephone: +44 1387860247

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Forestry
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Forestry Commission Scotland

Scottish Canals

Central Scotland Forest Trust

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Specialist Land Reclamation Advisory Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Central Scotland.
NUTS code UKM2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

We will be awarding a Framework Agreement for the provision of advisory services to support Forestry Commission Scotland with the planning and implementation of land reclamation projects within the Central Scotland area. Scottish Canals and Central Scotland Forest Trust also have the option to call off from this Framework Agreement during the framework term.
The successful contractor will be required to respond at short notice to requests for technical support which may include site visits and the analysis or creation of technical documents. The ability to work to tight deadlines is essential.
Due to the complex and technical nature of the work being undertaken it is important that contractors have a proven track record in the land regeneration sector including direct experience of the implementation and management of a wide range of land reclamation techniques associated to Sustainable Forest Management.
In general work to be delivered under this framework will require a suppler who has the competence and technical ability:
— To identify the type, extent, thickness and intrinsic properties of soil resources including Soil forming materials (SFM) in situ or available on site for use in re-restoration / landscaping. To consider the adequacy of surface water drainage and identify the occurrence of perched groundwater.
— To assist in the estimation of the restoration / landscaping costs by identifying the principal cost items involved.
— To identify errors and omissions in the data assembled and unsound interpretation (peer review).
— If required to comment on the whether the surveys designed by external consultants (second opinion) is adequate to meet the needs of the FC and, if not, identify where this needs to be augmented to achieve an acceptable trial pit density / distribution.
— To quantity opportunities for the establishment of new vegetation communities using indigenous soil resources.
— To identify where and how the requirements for remediation (if any) and provision of soil cover can be jointly met to minimise costs. To identify how the establishment of specific vegetation types can be used to reduce hazard, risk, disturbance or nuisance.
— Carry out assessment of new sites and potential new sites to give an outline feedback on the suitability of the site for forestry. This may include design and management of site investigations.
— To prepare information in an accessible form to highlight constraints and opportunities presented by the soil resource, including locations where the strong presumption is towards specific vegetation types. Preparation of cost estimates for constructing different soil profiles to meet the needs of alternative vegetation types to assist in decision making.
— To review the practicality of implementing the soil and vegetation component of the designed scheme, including highlighting opportunities for cost saving from fine tuning. Production of a Bill of Quantities.
— To prepare method based specifications for earthworks.
— To judge the acceptability of tenders submitted based on whether the information provided is complete, proposed changes to the specification and rates (second opinion).
— To provide support / assistance during the construction / implementation stage to advise on the requirements of the specification, the acceptability of alternative proposals by contractors and the rectification of problems encountered due to unforeseen circumstances.
– To identify the requirements for the importation of soil, soil forming materials (SFM) and organic amendments (green waste, sewage sludge etc) basis to meet the restoration / landscaping needs including setting quality standards, quality assurance measures and the integration of spreading and incorporation (amendments) into ground preparation sequences.
– Evaluating the success of restoration works in subsequent months and years after project completion.
– There may be a need for data to be transferred between parties. This is likely to be GIS data.
II.1.6)Common procurement vocabulary (CPV)

90722300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Total value over the life of the framework agreeemtn will be in the region of GBP360000 but we do not guarantee any work will be awarded during the framework period.
II.2.2)Information about options

Options: yes
Description of these options: The framework is a 2 year framework agreemenet with a two year optional extension.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All requirements are detailed within the ITT document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All requirements are detailed within the ITT document.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: All requirements are detailed within the ITT document.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
All requirements are detailed within the ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FW/LandRec/704
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:270120)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Procurment
231 Corstorphine Road
Inverness
UNITED KINGDOM
E-mail: procurement.services@forestry.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

5.7.2013”