Supply of Staff Uniforms and Footwear

4 Lots. Lot 1: Medical Stock (including theatre clogs). Lot 2: Various Non-Stock Uniforms and Office Wear. Lot 3: Work Wear.

United Kingdom-Chester: Occupational clothing

2015/S 042-071658

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
CH2 1UL Chester
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://www.nhssourcing.co.uk

Electronic access to information: https://www.nhssourcing.co.uk

Electronic submission of tenders and requests to participate: https://www.nhssourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Staff Uniforms and Footwear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.

NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Trust requires supplier(s) to supply staff uniforms and workwear. This requirement will be split into the following lots:
Lot 1: Medical Stock (including theatre clogs)
Lot 2: Various Non-Stock Uniforms and Office Wear
Lot 3: Work Wear
Lot 4: Footwear (not including theatre clogs)
Various styles and colours of uniforms are required. A number of the uniforms require an embroidered logo. Tenderers may bid for one or more lots.
Further detail is provided in the Pre-Qualification Questionnaire document.

II.1.6)Common procurement vocabulary (CPV)

18110000, 35113400, 33199000 – LA26, 18300000, 18110000, 18222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a three year period with the option to extend for up to a further two years in one year increments.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1: Medical Stock Uniforms (including theatre clogs)

1)Short description

See PQQ document for further details.

2)Common procurement vocabulary (CPV)

33199000, 18100000, 18800000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 2Lot title: Lot 2: Various Non-Stock Uniforms and Office Wear

1)Short description

See PQQ document for further details.

2)Common procurement vocabulary (CPV)

18100000, 18222000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 3Lot title: Lot 3: Workwear

1)Short description

See PQQ document for further details.

2)Common procurement vocabulary (CPV)

18100000, 18130000, 35113400, 18830000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system.

Lot No: 4Lot title: Lot 4: Footwear (not including theatre clogs)

1)Short description

See PQQ document for further details.

2)Common procurement vocabulary (CPV)

18800000, 18830000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority will treat an economic operator as ineligible or decide not to select an economic operator in accordance with Regulation 23 of the Public Contract Regulations 2006 (as amended). The grounds include:
– Conviction of the offence of Conspiracy within the meaning of Section 1 of the criminal Law Act 1977, where conspiracy relates to participation in a criminal organisation as defined in Article 21 of Council Joint Action 98/733/JHA (as amended).
– Conviction of the offence of corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or Section 1 of the Prevention of Corruption Act 1906.
– Conviction of the offence of bribery.
– Conviction of the offence of fraud. Where the offence relates to Fraud effecting the financial interests of the European Communities as defined by Article 1 of the convention relating to the protection of financial interests of the European Union, within the meaning of:
– the offence of cheating the Revenue
– the offence of conspiracy to defraud
– fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978
– fraudulent trading within the meaning of section 458 of the Companies Act 1985
– defrauding the Customs within the Meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994
– an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
– destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of Section 20 of the Theft Act 1968;
– Conviction of the offence of money laundering.
– Any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant state.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information on Economic and Financial Capacity is requested within the Pre Qualification Questionnaire.
The awarding authority draws to your attention that included within the Pre Qualification Questionnaire are the following Economic and Financial exclusion criteria:
Tenderers are required to upload a copy of their Dun & Bradstreet (D&B) Comprehensive Report (or equivalent) which includes the rating for financial strength and risk of business failure. This is a mandatory requirement. The report will be used by the Trust to determine whether there is any evidence indicating a moderate or high risk to the Trust that the Tenderer will be unable to provide the services required over the period of the contract.
If any Tenderer is assessed as moderate or high risk, the Trust reserves the right to eliminate the Tenderer from further stages of the procurement process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The awarding authority draws your attention to the following mandatory criteria within the Pre-Qualification Questionnaire:
Potential Providers must have the experience and capability to fully meet the specification of requirements for all lots that they are bidding for.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The Authority envisages that between 5 and 7 operators per lot will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

G/099/TR/14/CP

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Trust intends to use an eTendering system in this procurement exercise. All communications and bids must be made in whole through the eTendering system. Hardcopies will NOT be accepted.
The Trust does not wish to restrict innovative ideas, therefore additional products or services maybe included to the final agreement as long as this does not divert away from the original scope.
Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015