Supply of Storage Services to Royal College of Music

This contract is for the Supply of Specialised Storage Services for the Royal College of Music (RCM).
There are 2 lots.

United Kingdom-London: Storage and retrieval services

2016/S 061-104801

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal College of Music
Prince Consort Road
For the attention of: Ensemble Purchasing
SW7 2BS London
UNITED KINGDOM
Telephone: +44 2073072761
E-mail: ensemblepurchasing@lupc.ac.uk

Internet address(es):

General address of the contracting authority: www.rcm.ac.uk

Address of the buyer profile: www.rcm.ac.uk

Electronic access to information: https://lupc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Specialist Storage Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI1,UK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 120 000 and 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

This contract is for the Supply of Specialised Storage Services for the Royal College of Music (RCM).
There are 2 lots.
Lot 1 — Packing, Transport, Storage and Retrieval Services for the College Museum’s collection. RCM are seeking a supplier who will look after their collection whilst the College’s Museum is being demolished and rebuilt. The College will require access to the artefacts throughout the contract period to continue with conservation activities. Artefacts will need to be stored in a controlled environment and suppliers will need to have proven experience of handling valuable and fragile items.
Lot 2 — Library Special Collections Storage and Retrieval Service. The Library keeps some of it’s collection off-site, however will need to retrieve files from the collection on at least a weekly basis. RCM is looking for a supplier that can store the collection in controlled environmental condition and can offer this delivery and collection service.
RCM is open to awarding both lots to the same supplier or separate suppliers.

The procurement documentation can be accessed from https://lupc.bravosolution.co.uk

This tendering process is being run by Ensemble Purchasing on behalf of the Royal College of Music.

II.1.6)Common procurement vocabulary (CPV)

63121000, 92500000, 92510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes

Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is intended to cover the Royal College of Music’s requirements for storage and retrieval services for their museum and library collections. The contract(s) will be put in place for an initial 3 years with the possibility of extending for up to and additional 24 months.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Library Special Collections Storage and Delivery Service

1)Short description

The Library keeps some of it’s collection off-site, however will need to retrieve files from the collection on at least a weekly basis. RCM is looking for a supplier that can store the collection in controlled environmental condition and can offer this delivery and collection service.

2)Common procurement vocabulary (CPV)

63121000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 1 Lot title: Packing, Transport, Storage and Retrieval Services for the College Museum’s collection

1)Short description

RCM are seeking a supplier who will look after their collection whilst the College’s Museum is being demolished and rebuilt. The College will require access to the artefacts throughout the contract period to continue with conservation activities. Artefacts will need to be stored in a controlled environment and suppliers will need to have proven experience of handling valuable and fragile items.

2)Common procurement vocabulary (CPV)

63121000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in Invitation to Tender.
Minimum level(s) of standards possibly required: As set out in Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in Invitation to Tender.
Minimum level(s) of standards possibly required:
As set out in Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EP003

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.12.2016

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The process seeks to select organisations offering the appropriate capability, capacity and competency. RCM reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part.
All communications shall be in English (or a full translation provided at no cost to RCM). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
RCM does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between RCM and any party until a contract is executed between RCM and the selected providers.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 of the Public Contracts Regulations 2015, RCM will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with an Award Decision Notice. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

23.3.2016