Supply of Teaching Space Furniture

Supply of Teaching Space Furniture

Royal Holloway, University of London has a design standard for teaching space and is seeking a quantity of tables and chairs as part of a refurbishment project.

UK-Egham: furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2012/S 84-138260

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Holloway and Bedford New College
Egham Hill
Contact point(s): Central Procurement Office
For the attention of: Gill Fawcett
TW20 0EX Egham
UNITED KINGDOM
Telephone: +44 1784443044
E-mail: g.fawcett@rhul.ac.uk
Fax: +44 1784276354

Internet address(es):

General address of the contracting authority: www.rhul.ac.uk

Address of the buyer profile: www.rhul.ac.uk

Electronic access to information: https://in-tendhost.co.uk/rhul/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/rhul/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of Teaching Space Furniture.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Royal Holloway, University of London has a design standard for teaching space and is seeking a quantity of tables and chairs as part of a refurbishment project. The successful supplier(s) will also be required to install the furniture into designated locations.
The supply and installation is divided into 2 lots:
Lot 1 – Chairs – with arms and with no arms.
Lot 2 – Tables – folding and fliptop.
Tenderers may bid for a single lot or both lots.
Tenderers must bid for all items included within each of the relevant lots.
The Royal Holloway, University of London Teaching Space Standard is defined as:
The Teaching and Research Rooms Quality Standards Steering Group on 28.6.2010 adopted the use of the furniture listed below as the formal standard for all future teaching room furniture provision until further notice.
This furniture is referenced as the Windsor Standard.
Chair.
AKABA POL Chair – Fabric upholstery to front of seat and back. Seat & back in polypropylene, No linking facility or writing tablet.
Table.
Wiesner Hager F.T.S. Rectangular table with 4 leg folding base.
— Folding Leg Frame.
Measurements: 60/120cm, 74cm high.
On plastic glides.
DKS Laminate – Std. WH collection ABS edging to match top.
II.1.6)Common procurement vocabulary (CPV)

39000000, 39112000, 39121200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Royal Holloway, University of London has a design standard for teaching space and is seeking a quantity of tables and chairs as part of a refurbishment project. The successful supplier(s) will also be required to install the furniture into designated locations.
The supply and installation is divided into 2 lots:
Lot 1 – AkabaPol Chairs or exact equivalent – with arms and with no arms x 1607 number.
Lot 2 – Weisner HagerTables or exact equivalent – folding x 788 number and fliptop x 85 number.
Tenderers may bid for a single lot or both lots.
Tenderers must bid for all items included within each of the revelent lots.
The Royal Holloway, University of London Teaching Space Standard is defined as:
The Teaching and Research Rooms Quality Standards Steering Group on 28.6.2010 adopted the used of the furniture listed below as the formal standard for all future teaching room furniture provision until further notice.
This furniture is referenced as the Windsor Standard:
Chair.
AKABA POL Chair – Fabric upholstery to front of seat and back Seat & back in polypropylene No linking facility or writing tablet.
Table.
Wiesner Hager F.T.S. Rectangular table with 4 leg folding base.
— Folding Leg Frame.
Measurements: 60/120cm, 74cm high.
On plastic glides.
DKS Laminate – Std. WH collection ABS edging to match top.
Estimated value excluding VAT: 326 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 27.8.2012. Completion 18.9.2012

Information about lots

Lot No: 1 Lot title: Chairs

1)Short description

Lot 1 – AkabaPol Chairs or exact equivalent.
2)Common procurement vocabulary (CPV)

39112000

3)Quantity or scope

Lot 1 – AkabaPol Chairs or exact equivalent.
With arms 78 number.
Without arms 1529 number.
Estimated value excluding VAT: 185 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 27.8.2012. Completion 18.9.2012
5)Additional information about lots
Lot No: 2 Lot title: Tables

1)Short description

Lot 2 – Weisner HagerTables or exact equivalent.
2)Common procurement vocabulary (CPV)

39121200

3)Quantity or scope

Lot 2 – Weisner HagerTables or exact equivalent.
Folding table x 703 number.
Fliptop x 85 number.
Estimated value excluding VAT: 141 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 27.8.2012. Completion 18.9.2012
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders who satisfy any of the criteria for rejection set out in Regulation 23(1) Public Contract Regulations 2009 shall be treated as ineligible. Bidders may be requested to provide evidence as it is reasonably necessary to allow the Authority to establish that the aforementioned criteria does not apply to them.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Pricing. Weighting 85

2. After sales service. Weighting 10

3. References. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RHUL/CPU-174
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 22.6.2012
Place:

Egham, Surrey, UK.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.4.2012