Supply of Temporary Staff Bristol

BWPC RVJ RA7 – The supply of Temporary Ancillary, Administrative and Clerical staff.

UK-Bristol: supply services of personnel including temporary staff

2012/S 79-129963

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol and Weston NHS Purchasing Consortium
Level 3 & 4 Whitefrairs
For the attention of: BWPC Lucy Barker
BS1 2NT Bristol
UNITED KINGDOM
Telephone: +44 1173420815

Further information can be obtained from: Bristol and Weston NHS Purchasing Consortium
UNITED KINGDOM
Internet address: https://tactica-live.advanced365.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bristol and Weston NHS Purchasing Consortium
WhiteFriars Lewins Mead
BS1 2NT Bristol
UNITED KINGDOM
Internet address: https://tactica-live.advanced365.com

Tenders or requests to participate must be sent to: Bristol and Weston NHS Purchasing Consortium
WhiteFriars Lewins Mead
BS1 2NT Bristol
UNITED KINGDOM
Internet address: https://tactica-live.advanced365.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BWPC RVJ RA7 – The supply of Temporary Ancillary, Administrative and Clerical staff.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts and other Public sector entities in the Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

University Hosptials Bristol NHS Foundation Trust and North Bristol NHS Trust are seeking the supply of temporary Ancillary and temporary Administrative and Clerical staff to the Authorities and other services associated with the contract undertaking. Posts will include but are not limited to; Porters, Cleaners, Food Operatives and Drivers, Medical Secretaries, Clerical / Admin Officer, Clerical / Admin Assistant, Executive Secretary / PA, Medical Secretary, Senior Secretary, Junior Secretary, Receptionist, Telephonist, Messenger. This list is not exhaustive and further categories of staff may be added should they be required. The successful Contractor will supply Agency Workers in accordance with the NHS six standards of Employment and applicable Trust standards.
This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts and other Public Sector entities in the Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
The Trusts reserve the right to award the contract to one or more suppliers, the contract may also be divided into further lots dependent upon number of suppliers in the market and capacity to supply.
The Contract Term will be an initial term of 3 years with options to renew year by year up to a total of 7 years if fully extended.
We are phasing in a new e-sourcing system where suppliers can respond to requests for tenders. It is for all South-West Trusts and is accessed at https://tactica-live.advanced365.com/login.asp all expressions of interest are required via this route.

II.1.6)Common procurement vocabulary (CPV)

79620000, 79621000, 79622000, 79623000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

University Hosptials Bristol NHS Foundation Trust and North Bristol NHS Trust are seeking the supply of temporary Ancillary and temporary Administrative and Clerical staff to the Authorities and other services associated with the contract undertaking. Posts will include but are not limited to; Porters, Cleaners, Food Operatives and Drivers, Medical Secretaries, Clerical / Admin Officer, Clerical / Admin Assistant, Executive Secretary / PA, Medical Secretary, Senior Secretary, Junior Secretary, Receptionist, Telephonist, Messenger. This list is not exhaustive and further categories of staff may be added should they be required. The successful Contractor will supply Agency Workers in accordance with the NHS six standards of Employment and applicable Trust standards.
This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts in Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
The Trusts reserve the right to award the contract to one or more suppliers, the contract may also be divided into further lots dependent upon number of suppliers in the market and capacity to supply.
The Contract Term will be an initial term of 3 years with options to renew year by year up to a total of 7 years if fully extended.
We are phasing in a new e-sourcing system where suppliers can respond to requests for tenders. It is for all South-West Trusts and is accessed at https://tactica-live.advanced365.com/login.asp all expressions of interest are required via this route.

Estimated value excluding VAT:
Range: between 100 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Temporary Ancillary Agency

1)Short description

Lot One – University Hosptials Bristol NHS Foundation Trust and North Bristol NHS Trust are seeking the supply of temporary Ancillary staff to the Authorities and other services associated with the contract undertaking. Posts will include but are not limited to; Porters, Cleaners, Food Operatives and Drivers,
This list is not exhaustive and further categories of staff may be added should they be required. The successful Contractor will supply Agency Workers in accordance with the NHS six standards of Employment and applicable Trust standards.
This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts in Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
The Trusts reserve the right to award the contract to one or more suppliers, the contract may also be divided into further lots dependent upon number of suppliers in the market and capacity to supply.
The Contract Term will be an initial term of 3 years with options to renew year by year up to a total of 7 years if fully extended.
We are phasing in a new e-sourcing system where suppliers can respond to requests for tenders. It is for all South-West Trusts and is accessed at https://tactica-live.advanced365.com/login.asp all expressions of interest are required via this route.

2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope

Lot One – University Hosptials Bristol NHS Foundation Trust and North Bristol NHS Trust are seeking the supply of temporary Ancillary staff to the Authorities and other services associated with the contract undertaking. Posts will include but are not limited to; Porters, Cleaners, Food Operatives and Drivers.
This list is not exhaustive and further categories of staff may be added should they be required. The successful Contractor will supply Agency Workers in accordance with the NHS six standards of Employment and applicable Trust standards.
This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts in Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
The Trusts reserve the right to award the contract to one or more suppliers, the contract may also be divided into further lots dependent upon number of suppliers in the market and capacity to supply.
The Contract Term will be an initial term of 3 years with options to renew year by year up to a total of 7 years if fully extended.
We are phasing in a new e-sourcing system where suppliers can respond to requests for tenders. It is for all South-West Trusts and is accessed at https://tactica-live.advanced365.com/login.asp all expressions of interest are required via this route.

Estimated value excluding VAT:
Range: between 100 000 and 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Temporary Administrative and Clerical staff

1)Short description

Lot Two: University Hosptials Bristol NHS Foundation Trust and North Bristol NHS Trust are seeking the supply of temporary Administrative and Clerical staff to the Authorities and other services associated with the contract undertaking. Posts will include but are not limited to; Medical Secretaries, Clerical / Admin Officer, Clerical / Admin Assistant, Executive Secretary / PA, Medical Secretary, Senior Secretary, Junior Secretary, Receptionist, Telephonist, Messenger. This list is not exhaustive and further categories of staff may be added should they be required. The successful Contractor will supply Agency Workers in accordance with the NHS six standards of Employment and applicable Trust standards.
This procurement is open to Trusts/Organisations within the remit of the Bristol and Weston NHS Purchasing Consortium Community, Including but not limited to University Hospitals Bristol NHS Foundation Trust, North Bristol NHS Trust and Weston Healthcare NHS Trust any further participating Trusts will be named in the subsequent tender documents. We reserve the right to extend this invitation to tender to cover Trusts in Bristol, Somerset, Dorset, Avon, Gloucester and Wiltshire areas.
The Trusts reserve the right to award the contract to one or more suppliers, the contract may also be divided into further lots dependent upon number of suppliers in the market and capacity to supply.
The Contract Term will be an initial term of 3 years with options to renew year by year up to a total of 7 years if fully extended.
We are phasing in a new e-sourcing system where suppliers can respond to requests for tenders. It is for all South-West Trusts and is accessed at https://tactica-live.advanced365.com/login.asp all expressions of interest are required via this route.

2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.

2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button.

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk

PLEASE NOTE all responses to ojeu should be made through tactica esourcing system – registration is required on sid4health to update or provide company profiles only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Candidates will be shortlisted for Invitation to Tender by Pre-Qualification Documentation available on registration to the Tactica Website and acceptance of the RFT2351.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RFT2351 to be used in all correspondance

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.5.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol and Weston NHS Purchasing Consortium
UNITED KINGDOM

Body responsible for mediation procedures

Bristol and Weston NHS Puchasing Consortium
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Bristol and Weston NHS Purchasing Consortium
UNITED KINGDOM

VI.5)Date of dispatch of this notice:19.4.2012