Supply of Timber Materials

Sandwell Metropolitan Borough Council has a requirement for a range of timber and timber products as detailed in the pricing schedule.

United Kingdom-Oldbury: Timber products

2015/S 231-419460

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Wendy Jones
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215696098
E-mail: wendy_jones@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ITT for the Supply of Timber Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Borough of Sandwell comprises of the 6 towns — Oldbury, West Bromwich, Wednesbury, Tipton, Smethwick and Rowley Regis.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council has a requirement for a range of timber and timber products as detailed in the pricing schedule for delivery into the Council’s stores at Roway Lane, Oldbury, West Midlands carriage paid.
The tenderer must ensure that all timber or timber related products fully comply with the United Kingdom Government Timber Procurement Policy and are purchased from legal and sustainable sources and accompanied by full chain of custody evidence.

The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the PQQ and related documents.

In Order To View The On-Line Questionnaire And Submit A Tender You Will Be Required To Opt-In.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website.
All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on +44 844272 8810.

II.1.6)Common procurement vocabulary (CPV)

03419100, 03410000, 03415000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract period is for 3 Years.
Total Value of the Contract 645 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Information about lots

Lot No: 1 Lot title: Sheet Materials

1)Short description

Supply of Sheet Materials.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Door Blanks

1)Short description

Suppliy of Door Blanks.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Supply of Hardwoods

1)Short description

Supply of Hardwoods.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Supply of Softwoods

1)Short description

Supply of Softwoods.

2)Common procurement vocabulary (CPV)

03410000, 03415000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Supply of Yellow Pine

1)Short description

Supply of Yellow Pine.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Supply of Machined Softwood and Machined Hardwood

1)Short description

Supply of Machined Softwood and Machined Hardwood.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Supply of PSE and Sawn Wood Vac Vac Treated

1)Short description

Supply of PSE and Sawn Wood Vac Vac Treated.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Supply of Worktops

1)Short description

Supply of Worktops.

2)Common procurement vocabulary (CPV)

03410000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the Procurement documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the Procurement documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC 270

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the ward decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.11.2015