Supply of Timber Sheet Materials

Supply of Timber Sheet Materials

Derbyshire County Council wishes to establish a framework for the supply of a specified range of Timber Sheet Materials required to meet the needs of the Corporate Property Operations Section working throughout the county of Derbyshire.

UK-Matlock: Plywood

2013/S 115-195989

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
Chatsworth Hall, Chesterfield Road
For the attention of: Gary Pearson
DE4 3FW Matlock
UNITED KINGDOM
Telephone: +44 1629538818
E-mail: gary.pearson@derbyshire.gov.uk
Fax: +44 1629536277

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Timber Sheet Materials.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council wishes to establish a framework for the supply of a specified range of Timber Sheet Materials required to meet the needs of the Corporate Property Operations Section working throughout the county of Derbyshire.
II.1.6)Common procurement vocabulary (CPV)

44191100, 44191400, 44221210, 44221220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As detailed in the Tender documents.
II.2.2)Information about options

Options: yes
Description of these options: The contract is for an initial period of 2 years with options to extend for up to 2 additional years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As stated within the tender documents which are available to download and complete by interested organisations who register on the Council’s electronic tendering system at: https://www.eastmidstenders.org

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tender pricing must be in Pounds Sterling (GBP), Payments made through the framework Agreement will be in Pounds Sterling (GBP).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several liability will be required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated within the tender documents which are available to download and complete by interested organisations who register on the Council’s electronic tendering system at: https://www.eastmidstenders.org

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the tender documents which are available to download and complete by interested organisations who register on the Council’s electronic tendering system at :https://www.eastmidstenders.org

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the tender documents which are available to download and complete by interested organisations who register on the Council’s electronic tendering system at: https://www.eastmidstenders.org

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the tender documents which are available to download and complete by interested organisations who register on the Council’s electronic tendering system at: https://www.eastmidstenders.org

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPB003.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 26.7.2013 – 12:00
Place:

Matlock, Derbyshire.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council appointed for the purpose.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Within the last year of the contract.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The tender is being managed through the Council’s electronic tendering system. All documentation is available to organisations who register on the system. The system can be accessed via the Source Derbyshire advert at www.sourcederbyshire.co.uk or direct from https://www.eastmidstenders.org

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Gary Pearson
Chatsworth Hall, Chesterfield Road
DE4 3FW Matlock
UNITED KINGDOM
E-mail: gary.pearson@derbyshire.gov.uk
Telephone: +44 1629538818
Internet address: www.derbyshire.gov.uk
Fax: +44 1629536277

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum 10 (or 15 calendar day if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.6.2013