Supply of Trees Framework

Supply of Trees Framework

Trafford Council. UK-Trafford Park: tree pruning and hedge trimming

2012/S 52-085272

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trafford Council
Strategic Procurement, Quay West, Trafford Wharf Road
For the attention of: Mrs Chris Dennen
M17 1HH Trafford Park
UNITED KINGDOM
Telephone: +44 1619121244
E-mail: chris.dennen@trafford.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Trafford Council supply of trees related services to include the supply of trees framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: AGMA region as this being led by Trafford Council.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 41
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 340 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Trafford Council is developing a framework agreement for a full spectrum of arboricultural works including tree pruning, felling, tree planting, stump grinding and epicormic removal. The Council will also have a requirement for emergency call out in and out of hours emergency working. The services are to be split into 6 Lots. The spend in the previous12 months across AGMA was 800 000 GBP. We are not making any guarantees however we are leaving the option for other authorities to use.
II.1.6)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value for the duration of the 4 year framework is based on 25 % below and 25 % above the contract value. The spend in the previous 12 months across AGMA was 800 000 GBP. We are not making any guarantees however we are leaving the option for other authorities to use.
Estimated value excluding VAT:
Range: between 340 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Tree pruning, felling and full spectrum of aboricultural works.

1)Short description

The Council require organisations to provide a full spectrum of arboricultural works including tree pruning, thinning, felling and crown reduction works.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Emergency call out works

1)Short description

The council require an emergency / urgent arboricultural service both Out-of-Hours and during Working Hours in respect of tree maintenance. This is to include tree inspection, tree surgery, stump removal, temporary reinstatement of tree pits, tree pruning to be carried out next to highways, in parks and open spaces, in social services property, communal housing areas, schools, cemeteries and Housing Trust land in the Borough of Trafford.
For emergency works the successful contractor will be expected to attend to an incident within 1 hour of being notified by the Council.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Works for restricted access

1)Short description

The Council is seeking contractors to carry out aboricultural works, with access to restricted sites such as Trafford Housing Trust properties, schools and social services.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply of trees

1)Short description

The Council is looking to appoint a number of organisations to supply a range of trees to include extra heavy standard, containerised trees, light standards. The Council will also require the provision of root balled and bare rooted trees to the specification as above.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Stump grinding

1)Short description

The Council require a number of fully qualified stump grinding contractors to undertake the removal of stumps on the highway, in parks and open spaces. These will be in a number of different surfaces i.e. tarmac, flag and grass.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Epicormic growth

1)Short description

This work comprises of the removal of all basal and epicormic growth from the bases and trunks of the specified trees. All growth is to be removed (including lower branches where appropriate) to a height of 2.5m. This includes growth that hangs lower than 2.5m.
2)Common procurement vocabulary (CPV)

77340000, 77211300, 77211500, 77211400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In the first instance, companies should register with https://www.thechest.nwce.gov.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned via “The Chest” as part of the request to participate process. Companies will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applied to the economic operator. Economic operators maybe excluded from participation if any of these circumstances applies. Any company found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, companies should register with https://www.thechest.nwce.gov.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned via “The Chest” as part of the request to participate process. Companies will need to provide as part of the request to participate process details of turnover. Any company found to be guilty of serious misrepresentation in providing false or inaccurate information maybe declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required: Public liability 10 000 000 GBP.
Employers liability 10 000 000 GBP.
Professional indemnity 2 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, companies should register with https://www.thechest.nwce.gov.uk and express an interest in the contract. A pre-qualification questionnaire will need to be completed and returned via “The Chest” as part of the request to participate process. Companies will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any company found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:
Requirement to meet all health & safety requirements.
Requirement to meet all equality & diversity requirements.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 41
Objective criteria for choosing the limited number of candidates: The selection criteria can be found in the request to participate (pre-qualification questionnaire) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T310
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 40 months from contract start date.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations are required to obtain the tender documents directly from the Chest web site at the following address: https://www.thechest.nwce.gov.uk/.

Organisations are then required to upload their pre-qualification questionnaire on to the Chest by the deadline of 12:00 hours on 23.4.2012.
You can register on the Chest via the Suppliers’ Area to receive e-mail updates on opportunities that match your capabilities so please make sure you specify Trafford Council under your interests. Any issues please contact the Chest directly using the contact details below:
E-mail: nwsupport@due-north.com.

Telephone: +44 8452930459.
Anticipated start date of the contract is 1st August 2012. Estimated annual value circa 85 000 GBP – 190 000 GBP pa for Trafford Council.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.3.2012