Supply of Uniforms and Personal Protective Equipment

A framework contract to provide a range of uniforms, personal protective equipment and corporate wear for a number of the Council’s front line services.

United Kingdom-Gateshead: Clothing, footwear, luggage articles and accessories

2015/S 151-278312

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gateshead Council
Civic Centre, Regent Street
For the attention of: Mrs Alex Tulip
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914335966
E-mail: alextulip@gateshead.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gateshead.gov.uk

Address of the buyer profile: www.gateshead.gov.uk

Electronic access to information: www.nepoportal.org

Electronic submission of tenders and requests to participate: www.nepoportal.org

Further information can be obtained from: Gateshead Council
Civic Centre, Regent Street
For the attention of: Mrs Alex Tulip
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914335966
E-mail: alextulip@gateshead.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gateshead Council
Civic Centre, Regent Street
For the attention of: Mrs Alex Tulip
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914335966
E-mail: alextulip@gateshead.gov.uk

Tenders or requests to participate must be sent to: Gateshead Council
Civic Centre, Regent Street
For the attention of: Mrs Alex Tulip
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914335966
E-mail: alextulip@gateshead.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

None
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Uniforms, Personal Protective Equipment and Corporate Wear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 214 000 and 244 000 GBP

II.1.5)Short description of the contract or purchase(s)

A framework contract to provide a range of uniforms, personal protective equipment (PPE) and corporate wear for a number of the Council’s front line services. The contract is split into 3 Lots covering uniforms, corporate wear and PPE. The framework will be awarded 1 supplier per lot. Suppliers may bid for 1 or more lot and can be awarded more than 1 Lot. Delivery will be to locations throughout the Borough of Gateshead which will be specified at the time of order.

II.1.6)Common procurement vocabulary (CPV)

18000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. Lot 1 — Uniforms,
2. Lot 2 — Personal Protective Equipment,
3. Lot 3 — Corporate Wear.
The values provided are for guidance only over the potential 48 month contract period which includes 2 x 12 month options to extend. Further details can be found in the tender documents.
Estimated value excluding VAT:
Range: between 214 000 and 244 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 24 months commencing 1.12.2015 until 30.11.2017 with an option to extend for a further 2 x 12 month periods.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Uniforms

1)Short description

To provide uniforms items to a range of the Councils front line services including Polo shirts, Cargo Trousers, waterproof clothing, etc.

2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope

Volumes are outlined in the tender documents. Values provided are for guidance only over the potential 48 month contract period which includes 2 x 12 month options to extend and will be used for the purposes of the evaluation.
Excluding VAT.
Estimated value excluding VAT:
Range: between 63 200 and 73 200 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Personal Protective Equipment

1)Short description

To provide PPE to a range of Council Services including high visibility wear, gloves and eye protection, etc.

2)Common procurement vocabulary (CPV)

18000000, 35113400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Corporate Wear

1)Short description

To provide corporate wear to a range of the Council’s front line services. Including men’s suits, women’s suits, shirts, etc.

2)Common procurement vocabulary (CPV)

18000000, 18222000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Supplier self-certification required related to: grounds for mandatory exclusion, grounds for discretionary exclusion, insurance compliance with equality, legislation environmental management, health and safety.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Circumstances set out in Regulation 23 of the UK Public Contracts Regulations 2015. Applicants are required to complete and return a detailed tender document prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in Section IV.3.4)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: None.
Minimum level(s) of standards possibly required: N/A.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Supplier self-certification as set out in the tender documents.
Minimum level(s) of standards possibly required:
None.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Methods of working. Weighting 25

2. Quality, customer service and performance. Weighting 10

3. Sustainability. Weighting 5

4. Value for money. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9PAF-JLD29B

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.9.2015 – 14:00
Place: Gateshead Council
Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from Gateshead Council’s Corporate Services and Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement process is being managed electronically through the councils e-tendering system. Tender documentation will only be available electronically and bids must be submitted using the internet. To register interest in this contract and obtain immediate access to the relevant documentation please go to: www.nepoportal.org

Suppliers area and register interest against contract reference No: 9PAF-JLD29B. The Council reserves the right to cancel the tender process at any point. The Council is not liable for any costs resulting from cancellation of this process nor for any costs incurred by organisations taking part in the tender process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Borough Council of Gateshead
Corporate Services and Governance, Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOM
E-mail: alextulip@gateshead.gov.uk
Telephone: +44 1914335966
Internet address: www.nepoportal.org

Body responsible for mediation procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2015