Supply of Uniforms to NHS Scotland

Supply of Uniforms to NHS Scotland

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel.

United Kingdom-Edinburgh: Occupational clothing, special workwear and accessories

2020/S 043-102825

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
NUTS code: UKM
Postal code: EH12 9EB
Country: United Kingdom
E-mail: rcruickshanks@nhs.net
Telephone: +44 1312756840

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictenderscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictenderscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictenderscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NHS Scotland National Uniform

Reference number: NP721-20

II.1.2)Main CPV code

18100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework agreement for the supply of uniforms to all entities constituted pursuant to the national Health Service (Scotland) Act1978 (i.e. all NHS Scotland Health Boards and the authority or other NHS organisations established pursuant to the NHS (Scotland) Act1978) and any integrated joint boards established pursuant to the Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel including Scottish Ambulance Service and Students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The SAS core uniform consists shirts, trousers, boots and helmets. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland.

The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. Current supply chain includes a supported business subcontract, the authority intends for this to be continued.

II.1.5)Estimated total value

Value excluding VAT: 19 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

NHS Scotland — Scottish Ambulance Service

Lot No: 2

II.2.2)Additional CPV code(s)

18100000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scottish Ambulance Service Sites throughout SCOTLAND.

II.2.4)Description of the procurement:

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland Scottish Ambulance Service (SAS) personnel throughout various site throughout Scotland. The current SAS uniform set consists of core garments: shoes/boots, trousers, shirts, helmets, gloves, soft-shell jackets, sliders and epaulettes. The contractor must be able to receive and deliver garments to and from approximately 130 delivery locations plus many more delivery points throughout Scotland.

The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money.

They will be required to manage the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical/quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 3 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2020
End: 30/11/2026
This contract is subject to renewal: yes
Description of renewals:

Possibility of extending for 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

NHS Scotland National Uniform

Lot No: 1

II.2.2)Additional CPV code(s)

18110000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

NHS Scotland and educational establishments throughout SCOTLAND.

II.2.4)Description of the procurement:

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel and students in health related training establishments throughout Scottish universities. The current national uniform set consists of core garments: tunic, trousers and polo-shirts. Other garments include blouses, shirts, fleece and tailored trousers. The contractor must be able to receive and deliver garments to and from approximately 260 delivery locations plus many more delivery points throughout Scotland.

The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money.

They will be required to manage the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to.

Interested suppliers should note there is a supported business subcontract in the current framework and supply chain and the authority intends to continue this in the new framework. Article 20 of the Procurement Directive (2014/24/EU) refers. Full details provided in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical/quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2020
End: 30/11/2026
This contract is subject to renewal: yes
Description of renewals:

Possibility of extending for 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Tenderers are required to be members of SEDEX and the ETI.

All tendered services and products must fully comply with the NHS requirement in the tender documents.

Minimum level(s) of standards possibly required:

A number of the technical requirements are mandatory — these are detailed in the contract/tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Details provided in tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The contractor may be required to make a considerable investment in its supply chain to enable the manufacture, transport, storage, distribution and order fulfilment of uniform items. A 6-year framework with the option to extend for a further 2 x 12 months will improve the Return On Investment for suppliers.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 232-568388

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/04/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/04/2020
Local time: 10:00
Place:

NSS, Gyle Square, South Gyle Crescent, EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The estimated value range referred to in this notice is for the whole framework duration. It is an estimate and no guarantees can be provided that the anticipated value will be met.

The list of contracting authorities listed in this contract notice may, during the duration of the agreement, be changed to take into account additional or alternative NHS Scotland bodies and/or Universities which may come into being during the term of the proposed framework agreement and whose staff or students may require to wear NHS Scotland uniform items.

The successful contractor will be required to manufacture items to a specified design and in accordance with stringent quality requirements. As part of the tender process samples will require to be manufactured and these will be tested, at each contractor’s cost, by the authority’s independent third party testing facility.

The buyer is using PCS-Tender to conduct this ITT exercise. The procurement contract reference is NP721-20.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15416

For more information see: https://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15416. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The statement of requirements will detail the community benefit background and objectives. The contract will mandate that suppliers

respond in its tender outlining current community benefits and proposals if successful and mandating that they support the overall

community benefit concept and process including a contract and supplier management process post award.

(SC Ref:609649)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
E-mail: edinburgh@scotcourts.gov.uk
Telephone: +44 1312252525
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority despatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the authority after receipt of the notification should they require further clarification. The authority will respond within 15 days of such a written request, but it should be noted that receipt by the authority of such request during the standstill period may not prevent the authority from awarding the framework agreement following the expiry of the standstill period. Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Court of Session
Postal address: Parliament House, Parliament Square
Town: Edinburgh
Postal code: EH1 1RQ
Country: United Kingdom

VI.5)Date of dispatch of this notice:

26/02/2020