Supply of vehicle and plant components

Management and supply of vehicle and plant components

Falkirk Council.

UK-Falkirk: vehicle-fleet management services

2012/S 37-059869

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Central Purchasing
For the attention of: Purchasing
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506070

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Further information can be obtained from: Falkirk Council
Suite 5.0 The Forum, Callendar Business Park
Contact point(s): Central Purchasing
For the attention of: Purchasing
FK1 1XR Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk
Fax: +44 1324590826
Internet address: http://www.falkirk.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Public Contracts Scotland
UNITED KINGDOM
Telephone: +44 1324506566
Internet address: www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent to: Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Chief Executive Office Governance
For the attention of: Chief Governance Officer
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506070
Internet address: http://www.falkirk.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management and supply of vehicle and plant components.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Falkirk Council Area.
NUTS code UKM26

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Falkirk Council is seeking a service provider to deliver a fully managed vehicle stores service that can meet the needs of the local authority who operate, maintain and service a varied fleet of vehicles and plant which support a full range of Council services. This includes but is not limited to refuse collection, street cleaning, roads maintenance services, grounds maintenance, environmental services, housing services, social services and education.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=218689.

II.1.6)Common procurement vocabulary (CPV)

50111100, 34300000, 34326000, 34330000, 50111110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 884 000 and 4 320 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend for a further 2 years from 1.8.2016 to 31.7.2018.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2012. Completion 31.7.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applying on behalf of a consortium all names must be submitted. Any contract will be entered into with nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Yes.
Under this procurement the contractor will be required to support the authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) A reference from the bidder’s bankers;
(2) Presentation of the bidder’s balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the bidder is established;
(3) A statement of the bidder’s overall turnover and the turnover related to similar activities covered by this contract for the 3 financial years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the educational and professional qualifications of the bidder’s managerial staff and of those persons who will be responsible for carrying out the contract requirements;
(2) A list of the principal deliveries of supplies or services effected by the bidder in the past 3 years, with the sums, dates and recipients, public or private, involved:
(a) where effected to public authorities, evidence to be in form of certificates issued or countersigned by the competent authority;
(b) where effected private purchasers, delivery to be certified by the purchaser or, falling this, simply declared by the supplier to have been effected.
(3) A list of the works carried out by the bidder over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where necessary, the competent authority shall submit these certificates to the contracting authority direct;
(4) A statement of the tools, plant and technical equipment available to the bidder for carrying out the work.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CNS/168/12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.3.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

29.3.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2018 (should further options apply).
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:218689).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see Section VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2012