Supply of Washroom Products to University Purchasing Consortiums

NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: David Lamb
M1 3HZ Manchester
United Kingdom
Telephone: +44 1612348003
E-mail: david.lamb@liverpool.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nwupc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Other

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.nwupc.ac.uk/our-members http://www.neupc.ac.uk/our-members http://www.supc.ac.uk/about-us/our-members/our-members http://www.lupc.ac.uk/list-of-members.html https://www.thecpc.ac.uk/members/regions.php http://www.apuc-scot.ac.uk/#!/Members http://www.hepcw.ac.uk/members/

The Supply, Delivery and Installation of Washroom Products, Associated Goods and Services.

Supplies
Purchase
NUTS code

The notice involves the establishment of a framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 30 000 000 GBP

The nwupc is seeking to establish a multi-provider Framework Agreement on behalf of the members of nwupc, neupc, supc, lupc, cpc, apuc and hepcw for the Supply, Delivery and Installation of Washroom Products, Associated Goods and Services. nwupc is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of the North Western Universities Purchasing Consortium (nwupc), North Eastern Universities Purchasing Consortium (neupc), Southern Universities Purchasing Consortium (supc), London Universities Purchasing Consortium (LUPC), Crescent Purchasing Consortium (cpc), Advanced Procurement for Universities and Colleges (apuc), Higher Education Purchasing Consortium Wales (hepcw).
A list of members can be found at:

http://www.nwupc.ac.uk/our-members

http://www.neupc.ac.uk/our-members

http://www.supc.ac.uk/about-us/our-members/our-members

http://www.lupc.ac.uk/list-of-members.html

https://www.thecpc.ac.uk/members/regions.php

http://www.apuc-scot.ac.uk/#!/Members

http://www.hepcw.ac.uk/members/

At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of nwupc. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:

Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide:http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-322090

Local Authorities:

http://openlylocal.com/councils/all

www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council);

NDPBs:

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-l

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z

National Parks Authorities:

http://www.nationalparks.gov.uk/

Police Forces in the United Kingdom:

http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom:

http://www.fireservice.co.uk/information/ukfrs

http://dontgivefireahome.org/contacts

NHS Bodies England:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK:

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/

Registered Social Landlords (Housing Associations);
Third Sector and Charities in the United Kingdom:

http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Citizens Advice in the United Kingdom:

http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Public Bodies.
The Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government, etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing(Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than 1/2 of the board of directors or members of which, or, in the case of a group of individuals, more than 1/2 of those individuals, being appointed by 1 or more of the foregoing.
Scottish Government:

http://www.scotland.gov.uk/Home

Scottish Parliament:

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities:

http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies:

http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police:

http://www.scottish.police.uk/

Scottish Housing Associations:

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office:

http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) — Scotland

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools:
Primary Schools:

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools:

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

NI Public Bodies:
Northern Ireland Government Departments:

http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities:

http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland:

http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm

Universities in Northern Ireland:

http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland:

http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations:

http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland:

http://www.psni.police.uk/index.htm

The nwupc is establishing the Framework Agreement as a central purchasing body for itself and its Members (Other Contracting Bodies (OCB)). This means that Members referred to in the OJEU Notice may also participate in the Framework Agreement.
The Contract Notice has been advertised in the Supplement to the Official Journal of the European Union and on Contracts Finder and the process is being conducted under the EU Procurement Directive’s, Open Procedure.
The Tenderer is the Economic Operator, as defined in the Regulations, responding to this invitation to tender by submitting a response for the consideration of nwupc.
The Tender process is being led by nwupc. The main point of contact for the duration of this exercise is:
David Lamb, Contracts and Training Manager, nwupc, Albert House, 17 Bloom Street, Manchester, M1 3HZ.
This Framework Agreement will commence on 12.1.2017 for an initial period of 36 months until 31.1.2019 with the option to extend the Agreement for 12 months until 31.1.2020 subject to satisfactory Economic Operator performance.
This agreement includes, but is not limited to, the following scope:
Disposal Services:
Feminine Hygiene,
Nappies,
Incontinence,
Total Bin Removal,
Liner Service;
Air Freshening Products:
Purchase/Lease of wall mounted air fresheners/air purifiers,
Fulfilment Services for wall mounted air fresheners;
Hand Care Services:
Air Dryers,
Roller Towels,
Soap Dispensers (limited to part of a range and not including consumables);
Vending Machines:
Wash-room Related Products and Fulfilment Service,
Full Service Option,
Installation and Maintenance only;
Water Management:
Sanitisers and Fresheners,
Eco Friendly Options,
Water Saving Devices;
Clinical/Hazardous Waste Disposal:
Sharps Disposal Services to satisfy Duty of Care Obligations;
Matting:
Hygiene Mats.
Logo Mats.
Mat Laundry Solutions;
First Aid Boxes:
Provision of First-aid Boxes.
Replenishment Services.

85142300, 33141623, 33763000, 39712300, 39811110, 39811100

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no

Variants will be accepted: no

The nwupc is seeking to establish a multi-provider Framework Agreement on behalf of the members of nwupc, neupc, supc, lupc, cpc, apuc and hepcw for the Supply, Delivery and Installation of Wash-room Products, Associated Goods and Services. nwupc is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of the North Western Universities Purchasing Consortium (nwupc), North Eastern Universities Purchasing Consortium (neupc), Southern Universities Purchasing Consortium (supc), London Universities Purchasing Consortium (LUPC), Crescent Purchasing Consortium (cpc), Advanced Procurement for Universities and Colleges (apuc), Higher Education Purchasing Consortium Wales (hepcw).
A list of members can be found at:

http://www.nwupc.ac.uk/our-members

http://www.neupc.ac.uk/our-members

http://www.supc.ac.uk/about-us/our-members/our-members

http://www.lupc.ac.uk/list-of-members.html

https://www.thecpc.ac.uk/members/regions.php

http://www.apuc-scot.ac.uk/#!/Members

http://www.hepcw.ac.uk/members/

At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of nwupc. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide:

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-322090

Local Authorities:

http://openlylocal.com/councils/all

www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council);

NDPBs:

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-l

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z

National Parks Authorities:

http://www.nationalparks.gov.uk/

Police Forces in the United Kingdom:

http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom:

http://www.fireservice.co.uk/information/ukfrs

http://dontgivefireahome.org/contacts

NHS Bodies England:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK:

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/

Registered Social Landlords (Housing Associations):
Third Sector and Charities in the United Kingdom:

http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Citizens Advice in the United Kingdom:

http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Public Bodies.
The Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government, etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than 1/2 of the board of directors or members of which, or, in the case of a group of individuals, more than 1/2 of those individuals, being appointed by 1 or more of the foregoing.
Scottish Government:

http://www.scotland.gov.uk/Home

Scottish Parliament:

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities:

http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies:

http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police:

http://www.scottish.police.uk/

Scottish Housing Associations:

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office:

http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) — Scotland:

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools:
Primary Schools:

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools:

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools:

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

NI Public Bodies:
Northern Ireland Government Departments:

http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities:

http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland:

http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm

Universities in Northern Ireland:

http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland:

http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations:

http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland:

http://www.psni.police.uk/index.htm

The nwupc is establishing the Framework Agreement as a central purchasing body for itself and Its Members (Other Contracting Bodies (OCB)). This means that Members referred to in the OJEU Notice may also participate in the Framework Agreement.
The Contract Notice has been advertised in the Supplement to the Official Journal of the European Union and on Contracts Finder and the process is being conducted under the EU Procurement Directive’s, Open Procedure.
The Tenderer is the Economic Operator, as defined in the Regulations, responding to this invitation to tender by submitting a response for the consideration of nwupc.
The Tender process is being led by nwupc. The main point of contact for the duration of this exercise is:
David Lamb, Contracts and Training Manager, nwupc, Albert House, 17 Bloom Street, Manchester, M1 3HZ.
This Framework Agreement will commence on 12.1.2017 for an initial period of 36 months until 31.1.2019 with the option to extend the Agreement for 12 months until 31.1.2020 subject to satisfactory Economic Operator performance.
This agreement includes, but is not limited to, the following scope:
Disposal Services:
Feminine Hygiene,
Nappies,
Incontinence,
Total Bin Removal,
Liner Service;
Air Freshening Products:
Purchase/Lease of wall mounted air fresheners/air purifiers,
Fulfilment Services for wall mounted air fresheners;
Hand Care Services:
Air Dryers,
Roller Towels,
Soap Dispensers (limited to part of a range and not including consumables);
Vending Machines:
Wash-room Related Products and Fulfilment Service,
Full Service Option,
Installation and Maintenance only;
Water Management:
Sanitisers and Fresheners,
Eco Friendly Options,
Water Saving Devices;
Clinical/Hazardous Waste Disposal:
Sharps Disposal Services to satisfy Duty of Care Obligations;
Matting:
Hygiene Mats,
Logo Mats,
Mat Laundry Solutions;
First Aid Boxes:
Provision of First Aid Boxes,
Replenishment Services.

Starting 12.1.2017. Completion 12.1.2019

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.

Open

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Customer requirements. Weighting 60

An electronic auction will be used: no

JAN 4074 NW

no

Time limit for receipt of requests for documents or for accessing documents: 26.9.2016 – 12:59
Payable documents: no

26.9.2016 – 13:00

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The whole tender process will be conducted electronically. Tenderers must register their interest in-line at: https://in-tendhost.co.uk/nwupc nwupc conduct the entire tender process via In-Tend including hosting documents, receiving submissions and all communication. It is the responsibility of the supplier to check the In-Tend website periodically before the submission date for any updates / correspondence / clarifications and to incorporate these updates into their submission.

Precise information on deadline(s) for lodging appeals: nwupc will incorporate a standstill period at the point information on the award of the Framework Agreement is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into.

19.8.2016