Supply of Water Coolers

Supply of Water Coolers

Supply and Distribution of Water Cooler Solutions, Services and Associated Consumables. he Council is acting on behalf of a consortium.

UK-Edinburgh: hot-water boilers

2012/S 80-131360

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Paul Bell
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315294569
E-mail: paul.bell@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Supplier Support
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693823
E-mail: Suppliers.Support@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: City of Edinburgh Council
Waverley Court, 4 East Market Street
For the attention of: Supplier Support
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693823
E-mail: Suppliers.Support@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Argyll and Bute Council

City of Edinburgh Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Fife Council

Midlothian Council

North Lanarkshire Council

Renfrewshire Council

Scottish Borders Council

South Ayrshire Council

South Lanarkshire Council

West Lothian Council

Glasgow Housing Association

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Distribution of Water Cooler Solutions, Services & Associated Consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council is acting on behalf of a consortium comprising City of Edinburgh Council, the Councils of Scottish Borders, West Lothian, Midlothian, East Lothian, North Lanarkshire, South Lanarkshire, Fife, Argyll & Bute, South Ayrshire, East Dunbartonshire, Renfrewshire, East Renfrewshire and the Glasgow Housing Association.
The Council will appoint suppliers in relation to the following Lots within a Framework Agreement. Contracts will be awarded for three years with the provision to extend for up to a further one year.
The tender is divided into 2 Lots as follows:
LOT 1.
Water Cooler Equipment Free Standing and Counter Top.
Bottled Water (undelivered price).
Cups (undelivered price).
Distribution – Fixed % on-cost for distribution of bottled water, cups and non core products.
Maintenance and Sanitisation of Free Standing and Counter Top Equipment.
LOT 2.
Plumbed-in Water Coolers and Water Cooler/Boiler combinations – Rental/Purchase.
Prices for plumbed-in coolers and cooler/boiler combinations must include all costs i.e. Installation (within 2 metres) of a power and water supply, as detailed in the Schedule of Offer), bi-annual filter change and sanitisation and maintenance in accordance with the European Point of Use Drinking Water Association (EPDWA), British Water Cooler Association (BWCA) and/or European Bottled Water Association (EBWA) Certification. A price is also required for additional piping, per metre, over and above 2m, to include all installation costs.
The Framework Agreement may be allocated on a geographical area basis. Tenderers must quote for complete geographical areas.
Delivery will be required to locations within participants areas.
Any acceptance will be on a complete all items basis within Lot 1 and/or Lot 2 and on a Council basis and incomplete offers may not be considered.
Tenderers may offer to supply one or more Councils which should be indicated on the relevant page. A Contractor’s capacity to supply may also be taken into consideration when appointing to the Framework.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=225669.

II.1.6)Common procurement vocabulary (CPV)

42161000, 65111000, 51514110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Optional one year extension.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.9.2012. Completion 2.9.2015

Information about lots

Lot No: 1 Lot title: Water Coolers and Bottled Water

1)Short description

Cooler Equipment Free Standing and Counter Top.
Bottled Water.
Cups.
Maintenance and Sanitisation of Free Standing and Counter Top Equipment.
2)Common procurement vocabulary (CPV)

65111000

3)Quantity or scope

As described in the Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Plumbed-in Coolers and Cooler/Boiler combination

1)Short description

Plumbed-in coolers and cooler/boiler combinations to include all costs ie Installation (within 2 metres) of a power and water supply, as detailed in the Schedule of Offer), bi-annual filter change and sanitisation and maintenance in accordance with the European Point of Use Drinking Water Association (EPDWA), British Water Cooler Association (BWCA) and/or European Bottled Water Association (EBWA) Certification.
2)Common procurement vocabulary (CPV)

42161000, 42122161

3)Quantity or scope

As described in the Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CT0102
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 1.6.2012 – 12:00
Place:

Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2-3 years
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:225669).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012