Supply of Water Efficiency Products

Supply of Water Efficiency Products

Lot No: 1 Lot title: Dual Flush Valves and Siphon Retrofit Devices. Retrofit devices that allow a traditonal siphon and valve to be retrofitted such that the user has the option of a long flush equivalent to the orginal flush volume and a short flush. WRAS approval required on all products in this lot.

UK-Durham: Water distribution and related services

2013/S 038-059968

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumbrian Water Ltd
Northumbrian Water Limited, Boldon House, Wheatlands Way, Pity Me
For the attention of: Laura McMain, Senior Buyer
DH1 5FA Durham
UNITED KINGDOM
Telephone: +44 8706084820
E-mail: laura.mcmain@nwl.co.uk
Fax: +44 1913016269

Internet address(es):

General address of the contracting authority: www.nwl.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other
I.3)Main activity

Other: Water and Waste Water activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NW1138 Water Efficiency Products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North East England and Essex and Suffolk.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

NWL are required to comply with Ofwat’s targets and expectations of all water companies to promote water efficiency to customers. This is carried out through a number of different means, one of which is offering products to the customer that will improve the efficiency of the water they use within there properties i.e. homes, school, businesses. This can be in the form of the request of certain individual products or alternatively a standard pack is produced which contains not only the most popular items but also the products which contribute significantly towards meeting NWL targets. All of the potential suppliers are to provide products that are WRAS approved for products where this is specificied.
II.1.6)Common procurement vocabulary (CPV)

65100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The following quantities of each of the products below are based on a three year requirement and are estimates only and are not guaranteed contracted volumes.
Dual Flush Valve Retrofit Device,
Southern Region 1,500,
Northern Region 1,500,
Dual Flush Siphon Retrofit Device,
Southern Region 13,224,
Northern Region 4,500,
Cistern displacement device,
Southern Region 0,
Northern Region 4,500,
Aerated Showerhead and Regulated Showerhead,
Southern Region 8,400,
Northern Region 4,500,
Universally fitting tap inserts,
Southern Region 16,563,
Northern Region 4,500,
Tap inserts (M22 and M24),
Southern Region 6,354,
Northern Region 4,500,
Kitchen Tap Adaptor,
Southern Region 12,027,
Northern Region 4,500,
Water butt (Standard),
Southern Region 9,387,
Northern Region 3,375,
Waterbutt (Slimline),
Southern Region 3,852,
Northern Region 1,125,
Trigger hose gun,
Southern Region 23,988,
Northern Region 4,500,
Water storing crystal,
Southern Region 19,095,
Northern Region 4,500,
Tea towels,
Southern Region 55,500,
Northern Region 4,500,
Shower timer (sand),
Southern Region 15,870,
Northern Region 4,500,
Water Saving Kits,
Southern Region 16,872,
Northern Region 15,000.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Dual Flush Valves and Siphon Retrofit Devices

1)Short description

Retrofit devices that allow a traditonal siphon and valve to be retrofitted such that the user has the option of a long flush equivalent to the orginal flush volume and a short flush. WRAS approval required on all products in this lot.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Dual Flush Valve Retrofit Device,
Southern Region 1,500,
Northern Region 1,500,
Dual Flush Siphon Retrofit Device,
Southern Region 13,224,
Northern Region 4,500.
Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Cistern Displacement Device

1)Short description

This product must meet or exceed one litre of water per flush. products need to be small enough to be mailed to customers through standard first or second class post.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Cistern displacement device,
Southern Region 0,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Aerated and Regulated Showerheads

1)Short description

The requirment is for both Aerated and Regulated showerheads and supplier will have the option to price for one or both. They are required in both white and crome options and are to be 8 Litres per Minute @ 3 bar. WRAS approval required on all products in this lot.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Aerated and Regulated Showerheads,
Southern Region 8,400,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Universally Fitting Tap Inserts

1)Short description

Universally fitting tap insert – metal casing with either aerators or flow regulators. The insert must have a universal adjuster unit to fit tap outlets of varying sizes without screw-thread. Must not scale up in hard water areas. Must come with replacement washers where appropriate.
M22 and M24 – Tap inserts, metal casing with either aerators or flow regulators. Must not scale up in hard water areas. Must come with replacement washers where appropriate.
All products in this lot must be WRAS approved
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Universally Fitting Tap Inserts,
Southern Region 16,563,
Northern Region 4,500,
Tap inserts (M22 and 24),
Southern Region 6,354,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Kitchen Tap Adaptor

1)Short description

Kitchen tap adaptor. Fits circular outlet and has a number of different sized o-rings/washers to allow fitting to different sized outlets. Swivel head. Allows choice of original flow and reduced spray flow. Two colour options (Blk and Wht). All products in this lot must have WRAS approved.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Kitchen Tap Adaptor,
Southern Region 12,027,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Water Butts (Standard and Slimline)

1)Short description

Water butt kits to include waterbutt, childsafe lid, tap and stand. Two sizes (100 litre and 200 litre). Customer to have choice of a diverter kit or linking kit to accompany waterbutt. Include delivery charge. Must have a order tracking system for internal project members to track orders.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Water butt (Standard),
Southern Region 9,387,
Northern Region 3,375,
Waterbutt (Slimline),
Southern Region 3,852,
Northern Region 1,125.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Trigger Hose Gun

1)Short description

Basic trigger hose gun. Minimum of 5 spray patterns. No individual packaging.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Trigger hose gun,
Southern Region 23,988,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Water Storing Crystals

1)Short description

Water storing crystals for hanging baskets and pots. No specific volume (between 15g and 50g per sachet).
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Water storing crystal,
Southern Region 19,095,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Tea Towels

1)Short description

Standard size tea towel printed with imagery to be provided by NWL – up to 4 colours.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Tea towels,
Southern Region 55,500,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: Shower timer (Sand)

1)Short description

5 minute sand timer. ESW and NWL logo to be printed in full colour on cap ends. Also to have an information card attached. Biodegradable plastic packaging.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Shower timer (sand),
Southern Region 15,870,
Northern Region 4,500.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 11 Lot title: Water Saving Kits

1)Short description

Pack to include 1 x Cistern Displacement Device, 1 x five minute shower timer, pair of tap inserts with tool, inline shower regulator, leaflet and a universal plug. This products is currently packed in a box – must be of a maximum depth of 30mm such that it fits through a letter box via mail. Packaging must allow branding to be printed. Packaging to be from recycled resources and recyclable. Suppliers are to cost based on box as packaging however we are open to the supplier providing additional quotes for alternative packaging techniques. The Tap Inserts and Shower Regulator must be WRAS approved.
2)Common procurement vocabulary (CPV)

65100000

3)Quantity or scope

Water Saving Kits,
Southern Region 16,872,
Northern Region 15,000.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

This will be advised in the tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All products proposed must have WRAS approval where specified. Suppliers will be required to provide WRAS approval numbers and expiry dates with there proposed tender submission.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
All products proposed must have WRAS approval where specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NW1138.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.3.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Applicants wishing to participate must email laura.mcmain@nwl.co.uk before the deadline stated in IV.3.4) and include the following:

1) Full company name;
2) Main contact details (name, job title, e-mail address, telephone number).
An invitation to participate in the tender will be emailed to the address provided above week commencing 25.3.2013. (Please note this date is provisional and maybe subject to change).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.2.2013