Supply of Window Trims and Fittings

Supply of Window Trims and Fittings

Supply of Trims, Fittings and Ancilliary items for the Installation of UPVC Windows and Doors.

United Kingdom-Plymouth: Windows, doors and related items

2013/S 140-243469

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth Community Homes Ltd
Floor 3, Princess Court, Princess Street
For the attention of: Amanda Greenall
PL1 2EX Plymouth
UNITED KINGDOM
Telephone: +44 1752388402
E-mail: pch.purchasing@plymouthcommunityhomes.co.uk

Internet address(es):

General address of the contracting authority: http://www.plymouthcommunityhomes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Trims, Fittings and Ancilliary items for the Installation of UPVC Windows and Doors
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Plymouth Community Homes (PCH) are seeking expressions of interest from suitably qualified and highly experienced suppliers for the ongoing supply of window and door fittings to our PCH Manufacturing Services division. The materials required will be used in the manufacture, installation and maintenance of PVC windows and doors for internal and external customers. A full specification of the materials and service requirements is provided within this Invitation to Tender and only suppliers who can meet the requirements in their entirety as part of their existing core business will be considered for this tender. The proposed contract will for a period of 3 years, with the option to extend for 2 years, subject to annual review at PCH’ sole discretion, based on good performance and business unit objectives. The supplier will be selected according to the criteria set out in this Invitation to Tender based on service, quality and pricing offered in the proposal. PCH intend to enter into contract with 2 suppliers for supplies for the full duration the contract: one main supplier and one back supplier.
II.1.6)Common procurement vocabulary (CPV)

44221000, 44400000, 44221211, 44423000, 44523300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Plymouth Community Homes (PCH) are seeking expressions of interest from suitably qualified and highly experienced suppliers for the ongoing supply of window and door fittings to our PCH Manufacturing Services division. The materials required will be used in the manufacture, installation and maintenance of PVC windows and doors for internal and external customers. A full specification of the materials and service requirements is provided within this Invitation to Tender and only suppliers who can meet the requirements in their entirety as part of their existing core business will be considered for this tender. The proposed contract will for a period of 3 years, with the option to extend for 2 years, subject to annual review at PCH’ sole discretion, based on good performance and business unit objectives. The supplier will be selected according to the criteria set out in this Invitation to Tender based on service, quality and pricing offered in the proposal. PCH intend to enter into contract with 2 suppliers for supplies for the full duration the contract: one main supplier and one back supplier.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract period will be three (3) years with the option for PCH to extend (based on performance) for a further two (2) years. PCH reserve the right to terminate the contract based on an annual performance review
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements applicable to successful bidders will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the tender which is available from the address set out in I.1
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a tender consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4.
Minimum level(s) of standards possibly required: As set out in the tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4
Minimum level(s) of standards possibly required:
As set out in the tender
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

N/A.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

PCH reserves the right not to award the contract or to award a contract for part or parts of the supplies only.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If,by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request
in writing from a candidate as to why it was not successfull, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that
it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:18.7.2013