Supply of Winter Service Tracking System

Devon County Council requires a winter service fleet tracking system so that they can deliver an effective and efficient winter service.

United Kingdom-Exeter: Telemetry and control equipment

2015/S 108-196614

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1166-15 Winter Service Tracking System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Devon County Council requires a winter service fleet tracking system so that they can deliver an effective and efficient winter service. The prime purpose of the system, (which is not exclusive) is to; ensure that the winter service activity is being undertaken in accordance with the Devon County Council Winter Service policies and procedures; provide evidence for of activity that could be used to defend against claims or to provide information if required by Police; support the welfare of drivers.
Award criteria:
Qualitative proposals — 60 % of overall award criteria.
Quality question EA1. Please identify what data stored on your system is personal data, i.e. driver name or identity and how this is managed with the requirement in section B — D11 Data Protection. This question is not scored — for information only.
Quality question EA2. What resources will be allocated to the project in order to ensure its successful implementation? What will be your approach to project management in order to ensure successful implementation? How will you work with the Council to implement the contract?
This question scores 10 out of 100.
Quality question EA3. What steps have you taken to ensure the system is robust and resilient? What was the availability of your system over the past winter period (Oct to Apr)? Provide details of your Disaster Recovery and Business Continuity Plan and detail of your back-up arrangement.
This question scores 10 out of 100.
Quality question EA4. Provide examples of the usability of your system, its intuitive nature and the look and feel of the user interface.
This question scores 15 out of 100.
Quality question EA5. Please provide examples how the winter service fleet can be monitored in real time on the 37 routes by control room staff and easily notifying when something is going wrong.
This question scores 10 out of 100.
Quality question EA6. Provide a sample of the standard summary report that meets the requirements of specification B6.22a,b,c,d and other reports of added value that should be of interest for this contract.
This question scores 15 out of 100.
Quality question EA7. Provide details of your helpdesk to include how it is suitably staffed for normal working hours during the winter maintenance period 1^st October until 30^th April to support your operation and the requirements of this contract.This question scores 6 out of 100.
Quality question EA8. How does your system interface to the Econ control box and provide examples of previously interfacing with Econ systems?
This question scores 12 out of 100.
Quality question EA9. Describe how you determine the optimal frequency for data transmission from the vehicles and how this optimises expenditure on transmission costs whilst providing an adequate level of detail.
This question scores 6 out of 100.
Quality question EA10. Describe how you calculate actual salt usage from available data and determine the tolerance levels.
This question scores 6 out of 100.
Quality question EA11.
What innovation can you bring to this contract that may be of interest to the Council and at what additional cost, if any?
This question is not scored — for information only.
Quality question EA12. Provide details of other similar projects you have worked on and how you planned and carried out your work.
This question scores 10 out of 100.
Quality question EA13. Please provide an example of your public web interface as detailed in specification B6.23.and how it can be integrated with the Authorities ‘look and feel’.
This question is not scored — for information only.
Tender price — 40 % of overall award criteria.

II.1.6)Common procurement vocabulary (CPV)

32441200, 64226000, 32441300, 38112100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 44 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

None.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. a joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).
Minimum level(s) of standards possibly required: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Qualitative. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1166-15 Winter Service Fleet Tracking System

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2015/S 4-004408 of 7.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.7.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2015