Supply of Workwear to Derbyshire County Council

Derbyshire County Council are inviting interested parties to tender for the supply and distribution of workwear in order for the Council to establish a contract with an experienced company who can supply high performance, high quality products.

United Kingdom-Matlock: Occupational clothing, special workwear and accessories

2017/S 125-254138

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire County Council
Matlock
DE4 3AG
United Kingdom
Contact person: Joanne Niven
Telephone: +44 1629536276
E-mail: joanne.niven@derbyshire.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.derbyshire.gov.uk/

I.1)Name and addresses

Chesterfield Borough Council
Rose Hill
Chesterfield
S40 1LP
United Kingdom
E-mail: Karen.Brown@chesterfield.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.chesterfield.gov.uk

I.1)Name and addresses

Derbyshire Fire and Rescue Service
Ripley
DE5 3HR
United Kingdom
Contact person: Julie Painter
E-mail: jpainter@derbys-fire.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.derbys-fire.gov.uk

I.1)Name and addresses

Police and Crime Commissioner for Derbyshire
Ripley
DE5 3RS
United Kingdom
Contact person: Rob Atkinson
E-mail: rob.atkinson.16686@derbyshire.pnn.police.uk
NUTS code: UKF1Internet address(es):Main address: http://www.derbyshire.police.uk

I.1)Name and addresses

Derbyshire Dales District
Matlock
DE4 3NN
United Kingdom
Contact person: Caroline Leatherday
E-mail: Caroline.Leatherday@derbyshiredales.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.derbyshiredales.gov.uk

I.1)Name and addresses

Bolsover District Council
Bolsover
United Kingdom
Contact person: Steve Jowett
E-mail: steve.jowett@ne-derbyshire.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.bolsover.gov.uk

I.1)Name and addresses

North East Derbyshire District Council
Chesterfield
United Kingdom
Contact person: Darren Mitchell
E-mail: darren.mitchell@ne-derbyshire.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.ne-derbyshire.gov.uk

I.1)Name and addresses

Chesterfield College
Chesterfield
United Kingdom
Contact person: Joan Talbot
E-mail: joantalbot@nhs.net
NUTS code: UKF1Internet address(es):Main address: http://www.chesterfield.ac.uk

I.2)Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sourcederbyshire.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

Tenders or requests to participate must be submitted to the following address:

Derbyshire County Council
Matlock
DE4 3AG
United Kingdom
Contact person: Joanne Niven
E-mail: joanne.niven@derbyshire.gov.uk
NUTS code: UKF1Internet address(es):Main address: http://www.derbyshire.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CTP817 Supply of Workwear.

Reference number: CTP817

II.1.2)Main CPV code

18100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The contract award will be split into 4 different lots with an award to 1 successful supplier per Lot.

The Lots are as follows:

— Lot 1: Construction and Outdoor Workwear,

— Lot 2: Catering and Personal Care Uniforms,

— Lot 3: Corporate Office Wear,

— Lot 4: School Crossing Patrol Uniform.

II.1.5)Estimated total value

Value excluding VAT: 1 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Construction and Outdoor Workwear

Lot No: 1

II.2.2)Additional CPV code(s)

18100000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

Building, maintenance and skilled construction jobs across the Council and will also service the requirements of ‘outdoor’ working departments such as the Derbyshire Countryside Service.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 50 %

Quality criterion – Name: Social Value / Weighting: 5 %

Price – Weighting: 45 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract period is 1.11.2017 to 31.10.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Catering and Personal Care Uniforms

Lot No: 2

II.2.2)Additional CPV code(s)

18100000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

Workwear that is required could be used in Homes for Older People and Educational Establishments.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 50 %

Quality criterion – Name: Social Value / Weighting: 5 %

Price – Weighting: 45 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract period is 1.11.2017 to 31.10.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Corporate Office Wear

Lot No: 3

II.2.2)Additional CPV code(s)

18100000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

Office and Security workwear.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 50 %

Quality criterion – Name: Social Value / Weighting: 5 %

Price – Weighting: 45 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract period is 1.11.2017 to 31.10.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

School Crossing Patrol Uniform

Lot No: 4

II.2.2)Additional CPV code(s)

18100000

II.2.3)Place of performance

NUTS code: UKF1

II.2.4)Description of the procurement:

School Crossing Patrol Uniform.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 50 %

Quality criterion – Name: Social value / Weighting: 5 %

Price – Weighting: 45 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract period is 1.11.2017 to 31.10.2019 with an option to extend for up to 2 further periods of 1 year each subject to annual performance review.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed within tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2017

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/08/2017

Local time: 11:00

Place:

County Hall, Matlock.

Information about authorised persons and opening procedure:

Procurement Officers at the Council will remove the seal on the E-Tendering website.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

June 2021.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
Matlock
DE4 3AG
United Kingdom
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.ukInternet address:www.derbyshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Derbyshire County Council will operate a minimum of 10 calendar days standstill period at the point of information on the award of the contract is communicated to the relevant economic operators.

Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the regulations) such information should be requested from the addressee in section 1.1 if an appeal regarding the award of the contract has not been successfully resolved the regulations provide for aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

Derbyshire County Council
County Hall, Smedley Street
Matlock
DE4 3FW
United Kingdom
Telephone: +44 1629536870
E-mail: michelle.smith@derbyshire.gov.ukInternet address:www.derbyshire.gov.uk

VI.5)Date of dispatch of this notice:

29/06/2017

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