Supply of Office Filing Equipment

We will be ordering products (see Schedule B) on a frequent basis and need to be assured that the items are always available and can be delivered on the dates specified in individual orders which may on occasion include some urgent deliveries.

United Kingdom-Winchester: Filing equipment

2014/S 191-336534

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Bar End Road
Contact point(s): Hampshire County Supplies
For the attention of: Zoe Nicholas, Aleks Pajak
SO23 9NR Winchester
UNITED KINGDOM
E-mail: zoe.nicholas@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www3.hants.gov.uk

Electronic access to information: http://in-tendhost.co.uk/hampshire/aspx/Home

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/hampshire/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

ESPO
Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
UNITED KINGDOM

Hertfordshire County Council
MU214, Welwyn Garden City, Herts
AL7 1FT Mundells
UNITED KINGDOM

Kent County Supplies
Unit 1, Aylesford Commercial Park, Kent
ME20 7FE Aylesford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply of office filing HS/2176.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Hampshire County Council, Hertfordshire County Council and Kent County Council will be the participating Central Buying Consortium members in this contract, along with Eastern Shires Purchasing Organisation (ESPO) all requiring delivery separately to each authorities location’s.
The majority of us operate a warehouse operation, which provides our customers with a cost effective, simple solution to all their day-to-day purchasing requirements. We operate fixed priced catalogues, which need to remain competitive for a 12-month period; so we will be seeking the best prices available to ensure sales are maintained.
We all have relatively limited warehouse storage space therefore we need to maintain a regular stock turn. We will be ordering products (see Schedule B) on a frequent basis and need to be assured that the items are always available and can be delivered on the dates specified in individual orders which may on occasion include some urgent deliveries.
NUTS code UKJ,UKF,UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 140 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of office filing including ring binders, lever arch files, box files, manila files and folders, suspension and lateral filing to the CBC and ESPO. Hampshire County Council, Hertfordshire County Council, Kent County Council and ESPO will be the participating authorities in this agreement, all requiring delivery separately to each authorities locations.
The majority of us operate a warehouse operation, which provides our customers with a cost effective, simple solution to all their day-to-day purchasing requirements. We operate fixed priced catalogues, which need to remain competitive for a 12-month period; so we will be seeking the best prices available to ensure sales are maintained.
We all have relatively limited warehouse storage space therefore we need to maintain a regular stock turn. We will be ordering products on a frequent basis and need to be assured that the items are always available and can be delivered on the dates specified in individual orders which may on occasion include some urgent deliveries.

II.1.6)Common procurement vocabulary (CPV)

30191100, 30193700, 30197210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.1.2015. Completion 31.12.2018

Information about lots

Lot No: 1Lot title: Paper over Board Ringbinders, Lever Arch and Boxfiles

1)Short description

Paper over Board Ringbinders, Lever Arch and Boxfiles.

2)Common procurement vocabulary (CPV)

30191100, 30193700, 30197210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Laminated Ring Binders, Lever Arch and Box Files

1)Short description

Laminated Ring Binders, Lever Arch and Box Files.

2)Common procurement vocabulary (CPV)

30191100, 30193700, 30197210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Curriculum Ring Binders

1)Short description

Curriculum Ring Binders.

2)Common procurement vocabulary (CPV)

30191100, 30193700, 30197210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Office Filing

1)Short description

Including Basic Quality Ringbinder, Lever Arch File and Box File, Polypropylene/PVC over Board Ringbinders, Presentation Ringbinder and Lever Arch files, Polypropylene Binding Products, Manilla files and folders, Suspension and Lateral Filing, Storage and Archive filing.

2)Common procurement vocabulary (CPV)

30191100, 30193700, 30197210

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HS/2176

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.11.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.9.2014