Supply Office Furniture to Sheffield City Council

Supply of office furniture to all service areas across Sheffield City Council, as and when required.

United Kingdom-Sheffield: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2017/S 067-127146

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
Finance and Commercial Services, Level 8 East Wing, Moorfoot Building
For the attention of: Mrs Sian Holmes
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142037082
E-mail: sian.holmes@sheffield.gov.uk

Internet address(es):

General address of the contracting authority: https://www.sheffield.gov.uk/

Further information can be obtained from: Sheffield City Council
Finance and Commercial Services, Level 8 East Wing, Moorfoot Building
For the attention of: Mrs Sian Holmes
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142037082
E-mail: sian.holmes@sheffield.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield City Council
Finance and Commercial Services, Level 8 East Wing, Moorfoot Building
For the attention of: Mrs Sian Holmes
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142037082
E-mail: sian.holmes@sheffield.gov.uk

Tenders or requests to participate must be sent to: Sheffield City Council
Finance and Commercial Services, Level 8 East Wing, Moorfoot Building
For the attention of: Mrs Sian Holmes
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142037082
E-mail: sian.holmes@sheffield.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Office Furniture Supply.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
Frequency and value of the contracts to be awarded: Not Known.

II.1.5)Short description of the contract or purchase(s)

Supply of office furniture to all service areas across Sheffield City Council (SCC), as and when required. Service provision should include full workstations and also components to make up a full workstation where SCC hold stock of certain items, this will include building and re-building the workstations as necessary.

II.1.6)Common procurement vocabulary (CPV)

39000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Sheffield City Council (SCC) wishes to maintain a modern environment in all its offices and other buildings. With this in mind, the Council wishes to appoint a contractor to supply office furniture to all service areas across the SCC domain, as and when required. This is to include full workstations and additional components to make up a full workstation, utilising stock of certain component items of Senator brand furniture, already held by SCC. Where the latter scenario is required, Items are to be constructed on site within SCC premises.
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Standard 30 days payable invoicing upon tasking call-off.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per ITT document available via YORTender Portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per ITT document available via YORTender Portal.
Minimum level(s) of standards possibly required: As per ITT document available via YORTender Portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per ITT document available via YORTender Portal.
Minimum level(s) of standards possibly required:
As per ITT document available via YORTender Portal.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN250308

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 28.4.2017

IV.3.8)Conditions for opening of tenders

Date: 28.4.2017 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 Years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All communication regarding this Tender exercise is to be passed using the messaging system of the YORtender Portal. This is to ensure that SCC remains compliant and open throughout the process. Suppliers who have not yet done so should make sure they register with YORtender immediately as no communication outside this mechanism will be answered.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sheffield City Council
Finance & Commercial Services, Floor 8 East Wing, Moorfoot Building
S1 4PL Sheffield
United Kingdom
E-mail: sian.holmes@sheffield.gov.uk
Telephone: +44 1142037802
Internet address: www.sheffield.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Standstill period will cover inclusive dates 9.5.2017 – 18.5.2017.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Sheffield City Council
Finance and Commercial Services, Floor 8 East Wing, Moorfoot Building
S1 4PL Sheffield
United Kingdom
E-mail: sian.holmes@sheffield.gov.uk
Telephone: +44 1142037802
Internet address: www.sheffield.gov.uk

VI.5)Date of dispatch of this notice:

3.4.2017

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