Supply of Pantomimes for Rotherham Council

Rotherham Metropolitan Borough Council are inviting bids from organisations who are able to meet the requirements for the supply of Pantomimes.

United Kingdom-Rotherham: Recreational, cultural and sporting services

2017/S 179-366661

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Mrs Yvonne Dutton
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk
NUTS code: UKE3

Internet address(es):Main address: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.rotherham.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.yortender.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.yortender.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

16-128: Pantomines.

Reference number: DN253848

II.1.2)Main CPV code

92000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from organisations who are able to meet the requirements for the supply of Pantomimes.

Rotherham Civic Theatre (part of Rotherham Borough Council) is looking for a production company to produce its pantomime for 2018/19 with the option to extend the contract for a further 3 years, on a year by year basis, at RMBC’s discretion.

Rotherham Civic Theatre has produced the pantomime for over 15 years and now attracts an audience of around 24 500 with box office takings in excess of 290 000 GBP.

Our shows have been well received by both audiences and press alike and the pantomime is embedded as a major fixture in Rotherham’s event calendar.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE3

Main site or place of performance:

Civic Theatre Rotherham.

II.2.4)Description of the procurement:

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from organisations who are able to meet the requirements for the supply of Pantomimes.

Rotherham Civic Theatre has produced the pantomime for over 15 years and now attracts an audience of around 24 500 with box office takings in excess of 290 000 GBP.

Our shows have been well received by both audiences and press alike and the pantomime is embedded as a major fixture in Rotherham’s event calendar.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Method statement questions / Weighting: 30

Quality criterion – Name: Sample performance / Weighting: 10

Quality criterion – Name: Interview post performance / Weighting: 10

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

2 years with option to extended for a further 2 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/10/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Rotherham Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Telephone: +44 1709334165
E-mail: yvonne.dutton@rotherham.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/09/2017