Supply Pathology Managed Laboratory Services

The Royal Cornwall Hospital intends to procure a contract with a strategic partner for the provision of Pathology services.

United Kingdom-Truro: Pathology services

2016/S 053-088963

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Cornwall Hospitals NHS Trust
1234
Treliske
For the attention of: Andrew Burley
Truro
UNITED KINGDOM
Telephone: +44 1872255725
E-mail: andrew.burley@nhs.net

Internet address(es):

Electronic access to information: https://uk.eu-supply.com/nhssw.asp

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/nhssw.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of pathology managed laboratory services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Royal Cornwall Hospital intends to procure a contract with a strategic partner for the provision of Pathology services in the areas of Clinical Microbiology & Virology, Haematology & Blood Transfusion, Clinical Biochemistry, Cellular & Molecular Pathology and Cervical Cytology. This is to include, but is not limited to, the provision of a Pathology Managed Laboratory Service, laboratory equipment, design build and finance the reconfiguration of existing laboratory space, maintenance and servicing and all other associated consumables, reagents, auxiliary goods and equipment in addition to training, associated services and installation.
The role of the Managed Laboratory Service Provider
The provider will provide a single point of access for supply, maintenance, monitoring and replacement of all equipment in scope necessary to provide the pathology service based at RCH, including out-stationed equipment and point of care services. The provider will work with the pathology team to ensure the equipment provided meets the needs of the service as defined by the service specification.
The procurement includes the necessity to manage the financial, transitional and operational demands of an improved Pathology estate via refurbishment/upgrade/rebuild. The specification includes a single preferred model for a new Pathology estate.

This tender is being conducted using electronic means using the Internet. Companies should register their interest and respond to the contract notice using the link to the e-tendering portal https://uk.eu-supply.com/nhssw.asp

II.1.6)Common procurement vocabulary (CPV)

85111800, 33000000, 33696500, 45215000, 50400000, 50800000, 51430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As per tender document.

II.2.2)Information about options

Options: yes
Description of these options: A procurement via a single ‘lot’ will allow for a single point of management of all procured pathology contracts from the primary provider and any third party providers, such that economies of scale can be maximised and benefit can be gained across more than 1 specialty or technology.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 84 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See pre-Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium Bids are acceptable but the authority may require the consortium to incorporate a special purpose vehicle and provide parent company guarantees.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NHS0801

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: At contract end in 7 years or 14 years if contract extended.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers are required to complete the PQQ and submit by the deadline.

Cornwall Supplies Service utilises the NHS supplier information database (Sid4Gov) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4Gov as follows: a) candidates should register on Sid4Gov athttp://gps.cabinetoffice.gov.uk/i-am-supplier by clicking on the Register Organisation tab and select the Supplier button. To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number. Suppliers who already have a published profile on Sid4Gov must confirm that information is up to date ;ii)

candidates should ensure all relevant sections of their NHS Sid4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS Sid4Gov is unavailable, please contact Sid4Gov helpdesk 0345 010 3503

Potential suppliers are required to click on the current opportunities button on the e-tendering site to view details of this procurement and then use the online registration link to enter their company details. Within the form to register company details, there is a ‘Test’ button to verify the identified e-mail address. It is strongly recommended that this is used, to ensure validity and effectiveness of the link registered for messages to/from the e-tendering site.
Once the registration screen has been completed and an e-mail confirming successful registration of the company has been received from Tactica, suppliers can continue to follow the on screen prompts to register an expression of interest in any particular tender. Details of the process to be followed are also available in ‘A Suppliers First Step Guide’ from the Tactica login page. The guide will explain some of the requirements and procedures involved when responding to a tender. For more detailed information there is a second document ‘Suppliers User Guide’ that can be found on the Tactica home page.
It should be noted that publication of this notice does not provide any commercial guarantee that a contract will be concluded. It does not bind the Trust to accept any offer and reserves the right to accept an offer in either whole or part. The Contracting authority is not responsible for any costs incurred by bidders in relation to participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.3.2016