Supply Patient Entertainment System

Bristol and Weston NHS Purchasing Consortium
Whitefriars Level 3
For the attention of: BWPC Lucy Barker
BS1 2NT Bristol
UNITED KINGDOM
Telephone: +44 1173420815
E-mail: lucy.barker@uhbristol.nhs.uk

Internet address(es):

General address of the contracting authority: https://tactica-live.advanced365.com

Address of the buyer profile: http://tactica-live.advanced365.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: no

BWPC – RA7 – Patient Entertainment System.

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: This contract is for the University Hospitals Bristol NHS Foundation Trust and any trusts under the remit of the Bristol & Weston NHS purchasing Consortium – to be advised in tender documents. This contract will primarily be for any NHS Trust or Public Sector Organisation within the Somerset, Bristol, Gloucestershire and Wiltshire area.
NUTS code UK

The notice involves a public contract

The University Hosptials Bristol NHS Foundation Trust wishes to procure a Patient Entertainment and Information System.
Currently the Trust has 275 inpatient beds where a Patient Entertainment System is installed and operated on a pay as you go basis by a third party provider. These beds are not part of this procurement.
The Trust also has 320 inpatient beds where there is no Patient Entertainment System installed, and this procurement will allow a Patient Entertainment System to be provided to these beds.
The system should provide Freeview TV and radio channels, including an information channel, distributed to TV sets c/w DVD players at each bedside. The system should also provide suitable head-end equipment; including hardware and software, capable of servicing 320 beds and capable of further expansion should the Trust extend this solution to additional beds.
The system will utilize the existing Cat5e cabling and wall mounted termination boxes already provided at each bedside.
The Trust is looking for a Strategic Partner whose chosen solution must be adaptable or extendable to meet the future needs of the Trust.
A cohesive solution is required, from a single supplier.
The required solution or solutions will be evaluated and procured as one system, including an assessment of future expansion of units and functionality.
Initial short listing will take place following submission of Pre-Qualification documentation. The Trust will then invite shortlisted suppliers to tender to determine the best solution for current and future needs commensurate with good value for money.
The Trust reserves the right to award or withdraw any or all of the business.

32000000, 32500000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no

Variants will be accepted: yes

1. The chosen solution or solutions must be scalable or otherwise adaptable to meet the needs of altered healthcare site that may arise as a result of any local NHS reorganisation. Appropriate supporting services, including possible integration with systems not currently managed by the Trust, would need to be provided. The solution must also be flexible in response to any future physical development of the Trust’s estate which may impact the size or geographical spread of the Trust’s premises.
2. The chosen solution(s) must be capable of being hosted at the Trust’s data centre.
3. The system must conform to all of the Trust’s Statutory, Information Governance and Data Protection requirements.

Options: yes
Description of these options: It is envisaged that the initial contract will be for a period of 3 years plus 2 years with an option to extend for an additional 12-month period. Options for procurement include in-house maintenance and support, or fully managed service.

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.

Joint and severable liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions to be stated within tender documentation.

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.

2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at
www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button.

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date ;i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk

Please note all responses to OJEU should be made through TACTICA.
eSourcing system – registration is required on sid4health to update or provide company profiles only.

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1) above.

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1) above.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

competitive dialogue

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Full details of the criteria are in the Pre-Qualification Questionnaire which must be sought and returned by the closing deadline.

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

RFT3277.

no

Payable documents: no

6.6.2013 – 17:00

English.