Supply Picture Archiving and Communication Service and Radiology Information Service
Picture Archiving and Communications Systems (PACS) and Radiology Information Systems (RIS) have been used extensively across the East Midlands to radically improve the delivery of patient care by providing rapid access to appropriate clinical images from the point of care in multiple settings.
United Kingdom-Nottingham: Imaging and archiving system
Section I: Contracting authority
Chesterfield Royal Hospitals NHS Foundation Trust, Kettering General Hospital, Northampton General Hospital, Nottingham University Hospitals Trust (NUH), Sherwood Forest NHS Foundation Trust, University Hospitals of Leciester NHS Trust, United Lincolnshire Hospitals Trust. For Convenience, the seven Trusts are referred to in this document as East Midlands Procurement Consortium (EMRAD). For the avoidance of doubt EMRAD is not a legal entity and it is not intended that it will become one. NUH is leading EMRAD for administrative purposes (the main point of contact is noted below) and is also solely procuring a Framework Agreement for provision of similar services to any NHS body in England
Nottingham University Hospitals Trust, City Campus, Hucknall Road
For the attention of: Rachel Wing
NG5 1PB Nottingham
Telephone: +44 1159691169
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The services will be delivered to:
(A) All EMRAD members under a single service contract between each of the EMRAD members and the provider. It is anticipated that the EMRAD members may have somewhat different specific requirements, and this will be reflected in this contract (the Wave One Contract).
EMRAD members as at the date of this notice are as set out at I.1) above, but additional NHS Trusts and Foundation Trusts within the East Midlands may, with the agreement of the EMRAD members from time to time and prior to conclusion of this procurement, become EMRAD members.
(B) Any NHS body in England entering into a call-off arrangement under the Framework Agreement (the Wave 2 Framework) which is also being procured by NUH as part of this procurement exercise.
NUTS code UK
Duration of the framework agreement
Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: The wave 2 Framework will be for a 4 year period. The Wave 1 Contract will be for 10 years with the option to extend for 1 + 1 + 1 (3 years in total) + 2 years for transition.
The majority of trusts in the East Midlands area are currently operating their core PACS under existing contractual arrangements that are due to cease between 2014 and 2016.
On the basis that the current EMRAD trusts were faced with a similar objective of re-procuring a PACS system in the same timescales a Strategic Outline Case (SOC), subsequently developed into an Outline Business Case, identified a joint procurement (administered by NUH) of a single contract to deliver these services (the Wave 1 Contract), as the most effective way forward leading to the establishment of EMRAD in April 2013. The Consortium is one of the largest in the UK and currently consists of the following member Trusts:
— Chesterfield Royal Hospital NHS Foundation Trust (CRH),
— Kettering General Hospital NHS Foundation Trust (KGH),
— Sherwood Forest Hospitals NHS Foundation Trust (SFH),
— Nottingham University Hospitals NHS Trust (NUH),
— Northampton General Hospital NHS Trust (NGH),
— University Hospitals of Leicester (UHL), and
— United Lincolnshire Hospitals NHS Trust (ULH).
As noted, additional NHS and Foundation Trusts in the East Midlands may join EMRAD during the procurement process. Moreover, NUH intends to procure a Framework Agreement which can used by any NHS body in England to call-off services (Wave 2 Framework).
For the avoidance of doubt the framework agreement will be let on a non exclusive basis and its use will be completely optional for any NHS Body. On this Basis NUH makes no guarantee about the level or regularity of any call off contracts under that part of the procured arrangements. Details in relation to the level of commitment for the Wave 1 Contract will be as set out in the contract documents.
A prime supplier of PACS and RIS Services will enter into both the Wave 1 Contract and Wave 2 Framework. Further background information including the core principles relating to service requirements is available in a Memorandum of Information (MOI) provided within the PQQ documentation pack (www.nhssourcing.co.uk).
All trusts in EMRAD currently have functioning PACS and RIS systems which, in most cases, are highly integrated, enterprise wide, and connected to external archives and have tools for exchanging images and reports such as Image Exchange Portal (IEP).
These systems have been delivered to a high standard and operate 24/7, 365 days a year with high availability and limited service issues. Bidders are not dealing with “greenfield” sites and the services sought are aimed at improving on the existing baseline situation as detailed in the core principles outlined within the Memorandum of Information (MOI). This applies to both the Wave 1 Contract and the Wave 2 Framework. Further details of the contractual arrangements will be set out in the contract documents.
The outline of the requirements under the Wave 1 and Wave 2 contracts include:
— A PACS, RIS and Storage Managed Service Solution across the member Trusts in the East Midlands;
— A scalable service which has high availability (99.99 % uptime) Business Continuity and Disaster Recovery abilities;
— The ability to broadcast and receive images and reports to Trusts outside of the Consortium arrangement;
— Operating replacement PACS and RIS systems before the end of June 2016 with improved PACS /RIS Service Contracts;
— A PACS solution that is agnostic about image acquisition modalities, image display equipment, image storage and disaster recovery facilities and is capable of supporting additional services including cardiology, endoscopy and pathology;
— Having access to image sharing capabilities that meet National Information Governance requirements, support patient care pathways, allow optimal use of radiology resources including radiologists, radiographers and PACS administration staff and open up the opportunities for more radical service redesign;
— Incurring reduced operational overheads and costs for core PACS infrastructure, including image storage;
— Using environmentally friendly, “Green”, solutions; and
— Suffering minimum clinical and business disruption throughout the transition to the replacement solutions;
— Ability of bidder to deploy across the Consortium to agreed timescales;
— Partnership in the development of future services.
A more detailed service requirement document will be included within the Service Specification during the following stages of the procurement exercise.
The full PQQ documentation pack is available via: www.nhssourcing.co.uk
48329000, 48814000, 48000000, 48814400, 33197000, 48311000
Trusts who call of the framework as part of the Wave 2 Framework at the time of the call off. It is also unknown at this stage the volume and frequency of such call offs.
Estimated value excluding VAT: 50 000 000 GBP
Section III: Legal, economic, financial and technical information
In this case, the consortium will be required to:
— form a legal entity in order to enter into the contract, and such entity must be appropriately supported by each consortium member;
— sign the contract on a joint and several basis; or
— nominate a lead contractor which will enter the contract. In this case, a guarantee in respect of the obligations of such lead contractor must be provided by each member of the consortium.
In any event, EMRAD will require appropriate evidence that suitable governance arrangements are in place between consortium members.
1. Register your company on the eSourcing portal (this is only required once): https://www.nhssourcing.co.uk and click the link to register;
— Accept the terms and conditions and click ‘continue’;
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— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
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— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender
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— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Minimum level(s) of standards possibly required: As outlined within the PQQ documentation pack.
As outlined within the PQQ documentation pack.
Minimum level(s) of standards possibly required:
As outlined within the PQQ documenation pack.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Outlined within the PQQ Documentation pack (www.nhssourcing.co.uk).
Prior information notice
Notice number in the OJEU: 2013/S 106-181700
Section VI: Complementary information
The High Court
WC2 2AA London