Supply Plants, Shrubs and Trees to Rotherham Council

To supply a variety of plants, trees and shrubs, including semi-mature trees.

United Kingdom-Rotherham: Horticultural and nursery products

2018/S 171-388279

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Mrs Annette Norfolk
Telephone: +44 1709255759
E-mail: annette.norfolk@rotherham.gov.uk
NUTS code: UKE3

Internet address(es):Main address: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.rotherham.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17-143: Provision of Plants, Shrubs and Trees

Reference number: DN323953

II.1.2)Main CPV code

03120000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Rotherham Metropolitan Borough Council (RMBC) is seeking expressions of interest from suppliers who are able to supply a variety of plants, trees and shrubs, including semi-mature trees. The successful supplier/s will be required to provide a quick turn around and be able to accommodate quick unscheduled deliveries to sites throughout the Borough of Rotherham.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Supply of Seasonal Bedding Plants

Lot No: 1

II.2.2)Additional CPV code(s)

03451100

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

The successful supplier/s will be required to provide a quick turn around and be able to accommodate quick unscheduled deliveries to sites throughout the Borough of Rotherham.

— the potential Supplier(s) will be expected to liaise with the ground maintenance, landscaping, parks and tree service teams to provide expert advice when requested,

— project planning of new schemes,

— provide high quality products including samples when/if requested,

— provide quality packaging/palletising of products including identification,

— agreeing delivery schedules of products in a satisfactory condition, with 24 hours notification.

The tender specification is for supply of seasonal bedding plants. The provision for this supply is expected to be conducted but not limited to Monday – Friday and within normal working hours.

Suppliers must work in accordance with the following specified advice and recommendations:

— BS3882:2015 Specification for Top Soil,

— BS4428: 1989 Code of Practice for general landscape operations (excluding hard surfaces),

— BS 7370-4:1993 Grounds maintenance: recommendations for maintenance of soft landscape,

— Horticultural Trade Association – National plant specification,

— Horticultural Trade Association – Plant handling,

— Certificated to British Ornamental Plant Producer Scheme or equivalent.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract is for an initial period of 24 months with the option to extend for a further 2 x 12 month periods at the sole discretion of the Authority, subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

The Supply of Trees and Shrubs

Lot No: 2

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

The successful supplier/s will be required to provide a quick turn around and be able to accommodate quick unscheduled deliveries to sites throughout the Borough of Rotherham.

— the potential Supplier(s) will be expected to liaise with the ground maintenance, landscaping, parks and tree service teams to provide expert advice when requested,

— project planning of new schemes,

— provide high quality products including samples when/if requested,

— provide quality packaging/palletising of products including identification,

— agreeing delivery schedules of products in a satisfactory condition, with 24 hours notification.

The tender specification is for supply of trees and shrubs. The provision for this supply is expected to be conducted but not limited to Monday – Friday and within normal working hours.

Suppliers must work in accordance with the following specified advice and recommendations:

— BS3936 – 1:1992 Nursery stock: Specification for trees and shrubs,

— BS3882:2015 Specification for Top Soil,

— BS4428: 1989 Code of Practice for general landscape operations (excluding hard surfaces),

— BS 7370-4:1993 Grounds maintenance: recommendations for maintenance of soft landscape,

— Horticultural Trade Association – National plant specification,

— Horticultural Trade Association – Plant handling,

— Certificated to British Ornamental Plant Producer Scheme or equivalent.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract is for an initial period of 24 months with the option to extend for a further 2 x 12 month periods at the sole discretion of the Authority, subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

The Supply, Planting and 3 year Maintenance of Semi Mature Trees

Lot No: 3

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

The successful supplier/s will be required to provide a quick turn around and be able to accommodate quick unscheduled deliveries to sites throughout the Borough of Rotherham.

— the potential Supplier(s) will be expected to liaise with the ground maintenance, landscaping, parks and tree service teams to provide expert advice when requested,

— project planning of new schemes,

— provide high quality products including samples when/if requested,

— provide quality packaging/palletising of products including identification,

— agreeing delivery schedules of products in a satisfactory condition, with 24 hours notification.

The tender specification is for supply of, planting and 3 year maintenance of, semi-mature trees. The provision for this supply is expected to be conducted but not limited to Monday – Friday and within normal working hours.

Suppliers must work in accordance with the following specified advice and recommendations:

— BS3936 – 1:1992 Nursery stock: Specification for trees and shrubs,

— BS3882:2015 Specification for Top Soil,

— BS4428: 1989 Code of Practice for general landscape operations (excluding hard surfaces),

— BS 7370-4:1993 Grounds maintenance: recommendations for maintenance of soft landscape,

— Horticultural Trade Association – National plant specification,

— Horticultural Trade Association – Plant handling,

— Certificated to British Ornamental Plant Producer Scheme or equivalent.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The contract is for an initial period of 24 months with the option to extend for a further 2 x 12 month periods at the sole discretion of the Authority, subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/10/2018

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Rotherham Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/09/2018