Supply Portable Fuel Testing Analysers to HMRC

Supply Portable Fuel Testing Analysers to HMRC

Portable fuel analysers are required for each of the Road Fuel Testing Vehicles which can as a minimum specification (when used with other roadside tests available to HMRC) successfully identify the presence of fuel markers in the field.

United Kingdom-Salford: Checking and testing apparatus

2014/S 202-356759

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HMRC
5th Floor West Ralli Quays, 3 Stanley Street
For the attention of: Debi Barraclough
M60 9LA Salford
UNITED KINGDOM
Telephone: +44 3000587870
E-mail: debi.barraclough@hmrc.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.hmrc.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Direct and Indirect Taxes

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fuel testing analyser.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Checking and testing apparatus. Measuring instruments. Instruments for checking physical characteristics. Miscellaneous evaluation or testing instruments. There is a requirement to carry out field tests on fuel samples in support of HMRC’s enforcement actions. Portable fuel analysers are required for each of the Road Fuel Testing Vehicles which can as a minimum specification (when used with other roadside tests available to HMRC) successfully identify the presence of fuel markers in the field.

II.1.6)Common procurement vocabulary (CPV)

38500000, 38300000, 38400000, 38900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is envisaged that due to the nature of the marker some form of Gas-chromatography system will be required as a roadside analyser, however, other techniques/systems are not excluded from consideration provided that they can demonstrate that they can meet the requirements as stated in the specification for at least one of the models. The portable fuel analyser must: — support HMRC’s front line staff in the exercise of their duties through the provision of effective portable field testing analysers; — provide a testing process which is swift, robust, environmentally-friendly and cost-effective for the analysis of fuel samples in the field; — provide the ability to clearly identify the presence of A10 in fuel samples, including the software to interpret the results; — provide a timely test result to assist with HMRC’s policy on minimising the impact of the trade; — The Roadside Analysers must be able to be accommodated by existing vehicles used by HMRC; — Non-Scientific staff must be able to operate and maintain the Roadside Analyser on a daily basis following basic training. In addition to the supply of the fuel analyser units the Contractor will also provide the following associated services:- training on the use of the analysers and on interpretation of the road side tests together with any other training required; — advice on the use and supply of consumables and other agents necessary for carrying out road side tests on fuel; — Support, maintenance and replacement (same day if required) of the Analysers; — Health and Safety advice including any COSHH data Sheets for any substances used in carrying out the field tests which may be hazardous to health. Two models of supply have been identified within this requirement: — Lot 1 — Basic — Lot 2 — Advanced The Basic model will be capable of detecting the marker in Hydrocarbon oil samples that contain more than 20 % UK or Irish rebated fuels by displaying a positive result. This analyser will be used in conjunction with other roadside tests available to HMRC to identify laundered fuels The Advanced model will be capable of detecting and identifying the marker in Hydrocarbon oil samples that contain approximately 1 % of UK or Irish rebated fuels and display the result in terms of a percentage. The analyser will be used in conjunction with other roadside tests available to HMRC, to identify laundered fuels. The Authority will seek to obtain the optimum balance between ‘Basic’ and ‘Advanced’ models in relation to the budget available for this project. There can be no guarantee of the combination of ‘Basic’/’Advanced’ analysers required in advance of the tender exercise, however the expectation is for between 20-50 ‘Basic’ analysers and up to 5 ‘Advanced’ analysers. Should the cost of the ‘Advanced’ analysers prove to be higher than expected the Authority reserves to right not to pursue purchasing the ‘Advanced’ model further.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Basic Analyser

1)Short description

The Basic model will be capable of detecting the marker in Hydrocarbon oil samples that contain more than 20 % UK or Irish rebated fuels by displaying a positive result. This analyser will be used in conjunction with other roadside tests available to HMRC to identify laundered fuels.

2)Common procurement vocabulary (CPV)

38500000, 38300000, 38400000, 38900000

3)Quantity or scope

There can be no guarantee of the combination of ‘Basic’/’Advanced’ analysers required in advance of the tender exercise, however the expectation is for between 20-50 ‘Basic’ analysers and up to 5 ‘Advanced’ analysers.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Advanced Analyser

1)Short description

The Advanced model will be capable of detecting and identifying the marker in Hydrocarbon oil samples that contain approximately 1 % of UK or Irish rebated fuels and display the result in terms of a percentage. The analyser will be used in conjunction with other roadside tests available to HMRC, to identify laundered fuels.

2)Common procurement vocabulary (CPV)

38500000, 38400000, 38300000, 38900000

3)Quantity or scope

There can be no guarantee of the combination of ‘Basic’/’Advanced’ analysers required in advance of the tender exercise, however the expectation is for between 20-50 ‘Basic’ analysers and up to 5 ‘Advanced’ analysers.
Estimated value excluding VAT:
Range: between 750 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

HMRC operates an Enterprise Resource Planning (electronic trading/ordering) system and has a Purchase Order Mandatory Policy. Successful tenderers will be required to provide information so that they can be adopted onto the system. Payment will be made by BACS within 30 days of receipt of a valid invoice.”If a collaborative tendering exercise is being undertaken, there may also be a need to specify particular requirements on the part of the other participants

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. No special legal form is required, but each supplier will be required to become jointly and severally liable for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract or framework agreement awarded will be subject to the Authority’s Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated that they have the necessary personal standing and are eligible and suitable to be awarded a public contract. Tenderers will therefore be required to provide a statement within an on-line “selection questionnaire” as to whether any of the circumstances (relating to mandatory and discretionary grounds for exclusion) described in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue compliance will be considered and checks will be undertaken throughout the tendering exercise, using, as applicable, information from HMRC’s own records. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self-Assessment reference, as applicable. Overseas or non-UK Tenderers will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate. Information may also be required in respect of sub-contractors who will prospectively be performing core or major elements of the requirement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online “selection questionnaire” that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As part of the evaluation process it will be necessary to carry out tests on a working version of the analyser to provide assurance of the detection limit and maximum analysis time, therefore although a phased approach to the introduction of the analysers may be agreed between the Authority and the successful bidder post award, bidders will need to be able to provide a working example for testing during the evaluation period.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost Effectiveness. Weighting 40

2. Lot 1 Testing (Basic). Weighting 25

3. Lot 2 Testing (Basic). Weighting 25

4. Quality — Lot 1 Basic Model. Weighting 15

5. Quality — Lot 2 Basic Model. Weighting 15

6. Technical Merit General. Weighting 10

7. Technical Merit Schedule H Security. Weighting 5

8. Technical Merit HMRC Strategic/Category Requirements. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Authority reserves the right to use an e-auction within the main tendering process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS-2014-Fuel Marker Analyser.

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 156-280037 of 16.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 20.11.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. HMRC is conducting this tendering exercise under the OJEU Open procedure and is using an eSourcing (eTendering) tool or application. ((Information about the e-Sourcing application, and about supplying to HMRC in general, is available on the HMRC web site: www.hmrc.gov.uk/about/supplying.htm.) Economic operators who require access to the on-line tender documentation must send an email toe.procurement@hmrc.gsi.gov.uk any time up to, but no later than 12:00 on 13/11/2014. This email should contain (a) the contract reference shown in Section IV.3.1 (File Reference), (b) a contact email address; (c) a contact name; and (d) the company name and contact telephone number. Economic operators who have complied with the foregoing will receive details of how to access the on-line Tender documentation. (If an email response from HMRC is not received within one working day of your request, re-contact e.procurement@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when the request was first made). On-line Tender documentation must be fully completed (and any requested associated hard-copy documents received by HMRC) no later than 12:00 on 20/11/2014. Tender documentation not submitted in the required form (or containing the requested information) may be rejected. (When requesting access to the on-line Tender documentation, please notify the Authority if you have any accessibility issues (disabilities) which may prevent you from providing a high quality response using the eSourcing application. This will then allow HMRC to agree with you an appropriate format for you to view and respond to the requirements). All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the Invitation to Tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts. The Awarding Authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary.”

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=116214790

GO Reference: GO-20141016-PRO-6094118

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2
UNITED KINGDOM

Body responsible for mediation procedures

See VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HMRC will incorporate a minimum 10 calendar day standstill period at the time the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address at I.1. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.10.2014