Supply Print Finishing Equipment

Supply Print Finishing Equipment

Procurement of finishing equipment with warranty, including delivery, installation, training and maintenance.

Print Finishing Devices and Maintenance


1 Authority Details


Authority Name and Address

Renfrewshire Council

Renfrewshire House, Cotton Street,




Suzanne Gibb

+44 1416187042

+44 1416187050


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Print Finishing Devices and Maintenance


Description of the goods or services required

Renfrewshire Council (the Council) seeks to procure the following for its Document Solution Centre (DSC) located in Paisley:

•Procurement of finishing equipment with warranty, including delivery, installation, training and maintenance

•Maintenance of existing finishing equipment

•Option to provide trade in value for removal of finishing equipment to be in line with Environmental and waste electrical and electronic equipment (WEEE) regulations.

This procurement will be an open procedure on a 4 year basis with the Council having the sole option to extend for a further year.

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code RC1502_3588(ITT_7335) under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.


Notice Coding and Classification

191700 Printing
191900 Reprographics
199999 other Facilities and Management Services

150 Glasgow & Strathclyde


Total quantity or scope of tender

3 Conditions for Participation


Minimum standards and qualification required

The aim of the evaluation is to select the tender which represents best overall value for money. This analysis will ensure that tenderers have met the requirements as set down in the Tender documentation.

Evaluation of tender submissions will be undertaken to determine the “Most Economically Advantageous Tender”.

The evaluation process will be in two stages: Stage One: Bid Selection and Stage Two: Award.

The evaluation criteria will include emphasis on:

1. Proposal – this is undertaken within the “Technical Envelope” and;

2. Price – this is undertaken within the “Commercial Envelope”.

Different sections of the tender response may be evaluated by different panel members. In answering a question, tenderers should not refer to answers given elsewhere in the tender as other sections may not be available to the evaluator. Tenderers should repeat information where they feel it necessary to fully answer a question.

Only information provided as a direct response to the ITT will be evaluated. Information and detail which forms part of general company literature or promotional brochures, etc, will not form part of the evaluation process. Marketing material should not be included. Furthermore, this is a stand alone procurement exercise and will be evaluated as such. No other extant contract or concurrent procurement exercise currently underway will be taken into account when evaluating this tender.

We reserve the right to conduct clarification meetings, audits or site visits with Tenderers to clarify aspects of the bid.

Any mandatory requirements set out in the tender document are pass / fail criteria. Answering “no” to any of these questions may therefore result in your response not being considered any further and failure to progress in the evaluation process.

Please note that any supporting evidence you provide may be subject to due diligence checks by the Council.

Stage 1 – Qualification (Selection)

Tenderers must pass all the undernoted minimum criteria in order to progress to the second stage of evaluation. These are not stated in any particular order:

* Compliance with General Conditions of Contract – Supply

* Compliance with Tender Specification

* Compliance with Tender Declaration

* Compliance with Tender Compliance

* Compliance with No Collusion Certificate

* Compliance with Economic / Financial Standing as detailed within the ITT

* Compliance with Insurance provision requirements as detailed within the ITT

* Compliance with criminal convictions and business probity as detailed within the ITT

* Submit Environmental Policy (as detailed within the ITT)

* Comply with comply with your statutory obligations under the Equality Act 2010 (as detailed within the ITT)

* Submit Health & Safety Policy (as detailed within the ITT)

* Submit Complaints Procedures (as detailed witin the ITT)

* Comply with Invoicing procedures

* Submit References (as detailed witin the ITT)

* Blacklisting (answer all questions as detailed witin the ITT)

* Crimincal convictions (answer all questions as detailed witin the ITT)

* Conflict of Interest (answer all question(s) as detailed witin the ITT)

* Provide evidence of having the necessary capacity and capability to deliver the requirement (as detailed witin the ITT)

If, during stage one, it is apparent that a Tenderer has submitted a fundamentally noncompliant tender response in respect of any of the ITT then the Council may choose to

reject that tender response and continue to assess the other tender proposals as appropriate. Clarification may be sought from Tenderers in order to determine whether their tender response is complete and compliant

Stage 2 – Technical/Commercial (Award) Criteria

Following stage one of the evaluation, all tenderers meeting the minimum requirements outlined at bid selection stage will be evaluated at stage 2. The stage two evaluation will be based upon the undernoted Technical/Commercial (Award) criteria:

Quality – 40%, which is made up of –

* Proposed solution – 40%

* Implementation approach – 20% (Delivery and Installation 10%, Resource 10%)

* Training – 20%

* Support and escalation – 20% (Support procedure 10%, Escalation process 10%)

(Full breakdown of the criteria can be found in the proposal document within the technical envelope)

Price – 60%

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
09-03-2015  Time  12:00

c) Estimated award date 16-03-2015


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

Each Tender Submission meeting the Councils requirements in relation to the Bid Selection Procedure will be considered and scored in accordance with the “Contract Award Procedure”. The purpose of the Contract Award Procedure is to enable the Council to assess the relative advantages of each Tender Submission meeting the Bid Selection Criteria. Each tender will be subject to a quality and financial analysis. The aim of the evaluation is to select the tender which represents the best value for money for the Council. Tender selection will be based on the most economically advantageous tender.

To undertake the analysis, a Price / Quality ration of 60% price to 40% quality will be applied during tender evaluation consisting of the following aspects:


40% Proposed Solution 40%

Implementation approach 20%

Training 20%

Support and Escalations 20%


60% Price 60%

Please note the Tender Documentation is not held in this website.

We will be conducting this tender via the Scottish Government National eSourcing tool. Therefore, please register your interest via the Public Contracts Scotland – Tenders portal:

You will not be able to register interest or request documents via any other route.

Tenderers should note that following issue of the Tender Document, all questions relating to the tender should be directed through the above mentioned eTender system Message Area.

Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts. The only persons authorised to be present at the opening of tenders will be any person as authorised by the Director of Finance and Corporate Services.

(SC Ref:338835)


Additional Documentation


Publication date of this notice