Supply Production Sound and Lighting

Supply Production Sound and Lighting

Theatre and Performance: Production Sound and Lighting, and Stage Engineering Requirements.

United Kingdom-Bangor: Sound equipment

2013/S 220-382815

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Prifysgol Bangor / Bangor University
Estates and Facilities Department, Ffriddoedd Building, Victoria Drive
Contact point(s): Estates and Facilities Department
For the attention of: Dylan Roberts, Director of Estates and Facilities
LL57 2EN Bangor
UNITED KINGDOM
Telephone: +44 12488409

Internet address(es):

General address of the contracting authority: www.bangor.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0340

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Pontio Project – FF&E – Production Sound and Lighting / Stage Engineering.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Bangor University, New Pontio Construction Site, Deiniol Road, Bangor, Gwynedd.
NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The very high profile GBP multi-million Pontio Construction Project (the most significant current construction contract in Wales) (see the website at http://www.pontio.co.uk/) involves the construction of a new Arts and Innovation Centre in Bangor (Gwynedd). Facilities include teaching and learning spaces, innovation spaces, theatre and performance spaces, and a Students’ Union, together with social spaces, including cafe and bars.

The construction is already well advanced, and the current supply and installation requirement is for the following:
Theatre and Performance: Production Sound and Lighting, and Stage Engineering Requirements.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=3765

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

32342410, 31500000, 45237000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please refer to the Short Contract Description, and to Division into Lots.
The estimated contract value is between GBP 421 000 and GBP 515 000 (both exclusive of VAT), i.e. the total for both Lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2 Lot title: Production Lighting and Sound Equipment.

1)Short description

As per the PQQ document.
2)Common procurement vocabulary (CPV)

32342410, 31500000

3)Quantity or scope

As per the PQQ document.
Estimated value excluding VAT:
Range: between 333 000 and 408 000 GBP
4)Indication about different date for duration of contract or starting/completion

in days: 135 (from the award of the contract)
5)Additional information about lots

Current end date of installation is ‘early July 2014’ – or if need be ‘11.7.2014, subject to agreement’.
Lot No: 1 Lot title: Stage Engineering.

1)Short description

As per the PQQ document.
2)Common procurement vocabulary (CPV)

45237000

3)Quantity or scope

As per the PQQ document.
Estimated value excluding VAT:
Range: between 88 000 and 107 000 GBP
4)Indication about different date for duration of contract or starting/completion

in days: 135 (from the award of the contract)
5)Additional information about lots

Current end date of installation is ‘early July 2014’ – or if need be ‘11.7.2014, subject to agreement’.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please see this paragraph from Section 2.2 of the PQQ document:
The University intends to progress 5 applicants to tender stage for each lot, although it reserves its right to amend this number depending on the quality of the submissions received.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EU/BU/2013/006/Pontio FF&E – Prodn. Sound & Light / Stage Engineering.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.12.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

12.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The overall Pontio Arts and Innovation Construction Project is part funded through the European Union’s Convergence European Regional Development Fund (ERDF) through the Welsh Government.
VI.3)Additional information

(WA Ref:3765)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.11.2013