Supply Promotional Products

The Authority wishes to establish a multi-provider Framework Agreement for the provision of Promotional Products, Vouchers and Gift Cards and Promotional Clothing.

UK-Manchester: Presents and rewards

2013/S 087-147838

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NWUPC LTD
Albert House, 17 Bloom Street
For the attention of: David Lamb
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348003
E-mail: david.lamb@liverpool.ac.uk

Internet address(es):

General address of the contracting authority: https://www.nwupc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

nwupc apuc cpc supc lupc hepcw neupc

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Promotional Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Members of the HE and FE educational consortia.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 600 000 and 6 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority wishes to establish a multi-provider Framework Agreement for the provision of Promotional Products, Vouchers and Gift Cards and Promotional Clothing. The Authority is managing this procurement process in accordance with the Public contracts Regulations 2006 (the Regulations).
The framework agreement will include, as a minimum, the provision of Promotional Products, Vouchers and Gift Cards and Promotional Clorthing and associated products.
The Authority is procuring the Framework Agreement as a central purchasing body for itself and Other Contracting Bodies(OCB). This means that OCBs referred to in the OJEU Notice may also participate in theFramework Agreement.
The Framework Agreement is being procurred on behalf of all current members, and any future members, of NWUPC, NEUPC, SUPC, APUC, LUPC, CPC and HEPCW and will commence on 1.9.2013 for an initial period of 3 years until 30.8.2017. Consideration will be given to extending the Agreement for a further 12 months until 31.8.2018, subject to market conditions and/or satisfactory supplier performance.
Details of current membership for the above organisations can be found in Appendix 1 of the PQQ documentation. Membership details can also be located at the below website addresses:
NWUPC – http://www.nwupc.ac.uk/members/index.php

NEUPC – http://neupc.ac.uk/

SUPC – http://www.supc.ac.uk/

LUPC – http://www.lupc.ac.uk/

APUC – http://www.apuc-scot.ac.uk

CPC – http://www.thecpc.ac.uk/

HEPCW – http://hepcw.procureweb.ac.uk/

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.
Call-off from the framework agreement will be done by mini-competition.Please see tender documents for full details.
II.1.6)
Common procurement vocabulary (CPV)
18530000-3
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges and the Research Councils (http://www.rcuk.ac.uk/) as defined by the above Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions” spin-off companies where 50% or more of their equity is owned by a participating institution or group of participating institutions.

There is however no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed for each lot under the Framework Agreement.
Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

18530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will be split into 3 lots:
Lot 1 promotional products.
Lot 2 vouchers and gift cards.
Lot 3 promotional clothing.
Estimated value excluding VAT:
Range: between 1 600 000 and 6 400 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2013. Completion 31.8.2017

Information about lots

Lot No: 1 Lot title: Promotional Products

1)Short description

Various promotional printed products and gifts – see documents

2)Common procurement vocabulary (CPV)

18530000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Vouchers and Gift Cards

1)Short description

Vouchers and gift cards redeemable at various outlets see documents

2)Common procurement vocabulary (CPV)

18530000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Promotional Clothing

1)Short description

Printed and or embroidered clothing see documents

2)Common procurement vocabulary (CPV)

18530000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum number of envisaged operators to be invited to ITT is 5 in line with regulations.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OFF3042 NW.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.5.2013
Payable documents: yes
Price: 120 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2013

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.6.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Albert House 17 Bloom St manchester M1 3HZ.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff members and consortia members of NWUPC.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ and introduction document can be down loaded via intend following registration on the Intend website: https://www.in-tendhost.co.uk/nwupc/aspx/home

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The NWUPC will carry out a 10 day standstill period beofre the award of any resulting framework agreements.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.4.2013