Supply Protective Equipment to PSNI

Police Service of Northern Ireland
c/o Central Procurement Directorate, Clare House, 303 Airport Road West
Contact point(s): justice.cpd@finance-ni.gov.uk
BT3 9ED Belfast
United Kingdom

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Public order and safety

The contracting authority is purchasing on behalf of other contracting authorities: no

PSNI Supply and Delivery of Public Order Limb Protection.

Supplies
Purchase
Main site or location of works, place of delivery or of performance: PSNI, Seapark, 151 Belfast Road, Carrickfergus, Northern Ireland, BT38 8PL.

NUTS code UKN02

The notice involves a public contract

The Police Service of Northern Ireland (PSNI) has a responsibility to protect life and prevent the destruction of property. Members can be called onto restore public order and may become the target of rioters armed with various weapons and missiles including petrol bombs. PSNI has a duty of care to provide items of personal protective equipment appropriate to the needs of the officer – that would include Limb Protection items. PSNI require all products to work effectively in conjunction with the others. It is therefore considered imperative that all products are purchased from 1 supplier. As it is unlikely that suppliers will submit individual components for evaluation, it has been agreed that tenderers must therefore provide all items on the product list. All products must be designed to be used by male and female officers and appropriate to the size range detailed within the specification. Suppliers must have the ability to produce made to measure items for those outside the standard size range.

35200000, 35113400

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

5 years = 3 year initial period; 1 option to extend for 2 years.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

Options: yes
Description of these options: After initial period, 1 option to extend for 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

This contract is subject to renewal: no

Duration in months: 60 (from the award of the contract)

The performance of the contract is subject to particular conditions: no

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

316020

no

Time limit for receipt of requests for documents or for accessing documents: 8.7.2016 – 15:00
Payable documents: no

8.7.2016 – 15:00

English.

in days: 120 (from the date stated for receipt of tender)

Date: 8.7.2016

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Contract Monitoring:
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
Also:
The Authority expressly reserves the rights:
(I) Not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) To make whatever changes it may see fit to the content and structure of the tendering Competition;
(III) To award (a) contract(s) in respect of any part(s) of the supplies covered by this notice; and
(IV) To award contract(s) in stages.
And in no circumstances will the Authority be liable for any costs incurred by candidates.

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

2.6.2016