Supply of Protective Eyewear and Goggles to Ministry of Defence

Supply of Protective Eyewear and Goggles to Ministry of Defence

4 Lots. Lot 1 — Industrial; Lot 2 — Wind and Dust. Lot 3 — Sunglasses; Lot 4 — Snow Goggles.

United Kingdom-Bristol: Protective goggles

2014/S 168-298936

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC
Defence Clothing DE&S, Cedar 0 Postal Point # 3028, MOD Abbey Wood
For the attention of: Paul O’Reilly
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067931268
E-mail: defcomrcldcgp-12-05@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DC/04060 For the Supply of Eyewear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 650 000 and 1 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

Protective goggles, Safety headgear, Goggles, Sunglasses. The supply of Eyewear in the following lots:
Lot 1 — Industrial;
Lot 2 — Wind and Dust;
Lot 3 — Sunglasses;
Lot 4 — Snow Goggles.

II.1.6)Common procurement vocabulary (CPV)

33735100184441003373500033733000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply of Eyewear in the following lots:
Lot 1 — Industrial;
Lot 2 — Wind and Dust;
Lot 3 — Sunglasses;
Lot 4 — Snow Goggles.
Please note — The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.
Estimated value excluding VAT:
Range: between 650 000 and 1 300 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Industrial Eyewear

1)Short description

Lot 1 — Industrial.
— Goggles, industrial single aperture; anti-mist twin lens, protects from gas and fine dust particles; lightweight; adjustable headband;
— Spectacles, industrial; over-spectacle type; general purpose eye-shield w/hinged side-shields for lateral protection; low energy impact, optical class 1;
— Eye protectors; arc welders assistant; spectacle or goggle type;
— Spectacles, industrial general purpose eye-shield, low energy impact; optical class 1;
— Lens welders plastic celastoid clear 4.1/4-in x 3.1/4-in;
— Helmet welders glass fbr c/w lens tilting head gear long shell 4.1/4-in x 3.1/4-in;
— Lens goggles industrial lens welding 108 mm x 50 mm shade 5;
— Goggle, welding rectangular, 108 mm x 50 mm fitted w/shade 5 lens, spacer, solid glass cover lens and adjustable headband; c/w spare lens;
— Goggles, industrial, single aperture; plastics; to bs en 166; anti-mist lens; chemical dust and molten metal resistant; grade 1 impact;
— Lens solid glass cover lens protective solid glass cover 108 mm x 50 mm;
— Lens, goggles, industrial lens welding 108 mm by 50 mm; shade 3;
— Goggles, industrial, double aperture; front lens to BS EN 166 welding shade 5; rear lens to BS EN 166 low energy impact; plastic front lens (tinted).

2)Common procurement vocabulary (CPV)

184440003373500033735100

3)Quantity or scope

Please note — The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Wind and Dust Eyewear

1)Short description

Lot 2 — Wind and Dust.
— Orange lens; complete assembly; predominantly black; impact resistance, enhanced protection level;
— Clear lens; complete assembly; predominantly black; impact resistance, enhanced protection level;
— Lens, orange spare;
— Lens, clear spare;
— Goggles, flight deck;
— Lens, goggles, flight deck;
— Lens, goggles, flight deck.

2)Common procurement vocabulary (CPV)

3373500033735100

3)Quantity or scope

Please note — The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Sunglasses

1)Short description

Lot 3 — Sunglasses.
— Polarised sunglasses filters tinted brown; protection from solar glare and filter reflection from surf of water;
— Non-polarised sunglasses black or dark coloured frames; protection from solar glare.

2)Common procurement vocabulary (CPV)

33733000

3)Quantity or scope

Please note – The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Snow Goggles

1)Short description

Lot 4 — Snow Goggles.
— Snow goggles, full width white vent plastic frame, w/comfort padding and white ADJ elastic headband; supplied w/clear & neutral subdued lenses.
— Replacement clear lens;
— Replacement subdued lens.

2)Common procurement vocabulary (CPV)

3373500033735100

3)Quantity or scope

Please note — The quantities referred to in the Schedule of Requirements are estimates only. The Authority may order more or less than the estimated quantities and shall not be bound to order any of the items referred to in the Schedule of Requirements. The Authority shall not be bound to accept or pay for any items other than those actually ordered.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45 (1) of Directive 2004/18/EC (implemented as Regulation 23 (1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45 (2) of Directive 2004/18/EC (see also Regulation 23 (2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23 (1) and 23 (2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45 (1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45 (2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
Invitation to Tender will include details.
Minimum level(s) of standards possibly required:
Invitation to Tender will include details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DC/04060

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.10.2014 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 28.10.2014 – 10:00

Place:

Abbey Wood Tender Board.

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tender Board members are randomly selected from Abbey Wood Commercial Officers. To ensure fairness, no members of the purchasing team will be present.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the www.gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to the security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:

— This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin andwww.contracts.mod.uk

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice.
When expressing an interest in this requirement bidder are also to provide the following information:
— Full name of bid manager / point of contact at the company;
— Full address for all correspondence relating to this requirement — postal and email;
— Contact Telephone No;
— Company Registration No.
A Bidders Conference will be taking place at:
— MOD Abbey Wood;
— 15.9.2014.
All visitors will be required to be booked in before this date photographic ID will be also required. Maximum of 2 people per company. Parking is not available and public transport is recommended.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: GJ85C3SH5X.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-201491-DCB-5969933.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, IMOC
Defence Clothing DE&S, Cedar 0 Postal Point # 3028, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM

Body responsible for mediation procedures

Ministry of Defence, IMOC

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2014