Supply Protective Shelters to MOD

Supply Protective Shelters to MOD

Expeditionary Domestic Accommodation (EDA).

United Kingdom-Bristol: Protective shelters

2014/S 196-346476

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Defence Equipment and Support, Land Equipment, Operational Support Programmes
MOD DE&S OSP OIP, Spruce 3a #1309, MOD Abbey Wood
Contact point(s): OSP Commercial New Deals
For the attention of: Peter Smith
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179135302
E-mail: desleosp-comrcl-nd-4@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Expeditionary Domestic Accommodation (EDA).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 9
Justification for a framework agreement, the duration of which exceeds seven years: EDA has an anticipated service life of 15 years from Full Operating Capability in 2020, which equals 19 years from an anticipated contract effective date in 2016. A Mid Life Improvement is planned for the mid-late 2020’s. The MLI will be the break point to transition to a new competitive delivery and support contract, thus dividing the EDA service life into 2 contract periods. Division into 3 periods is not considered practical or appropriate as the periods will be too short to be fully economic. Options will be tendered for 2 x 1-year extension periods to accommodate possible MLI funding movement. The framework element will cover the capacity to supply additional equipment quantities or carry out additional refurbishments. These will be limited to only those equipments included in the original tender.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 140 000 000 and 225 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Protective shelters. This Contract Notice is one of a pair of related Notices that should be read in conjunction with each other, and responded-to accordingly. The second Notice can be found in the Sub Contract Opportunities section of Defence Contracts On-line (DCO) and the Defence Contracts Bulletin (DCB), but cannot be replicated in the EU Tenders Electronic Daily (TED).
This Notice is intended only for companies, consortia or other economic entities who are interested in expressing interest in providing the complete Expeditionary Domestic Accommodation (EDA) capability as described below. Suppliers of components, systems and services appropriate to EDA who wish to form part of a supply chain but not to lead the overall capability delivery should respond to the related Sub Contract Opportunities Notice. All sub-contract opportunity responses will be made available to all candidate prime contractors.
UK MOD has a requirement for an EDA capability to support land forces operations by providing deployable camp infrastructure and facilities (‘bedspaces’) for personnel on multiple simultaneous worldwide operations, potentially in different climatic zones. Indicative EDA modules include, but are not limited to, shelters (e.g. sleeping, medical, command and control, dining, welfare, recreational area, gymnasia, storage), catering, refrigerated storage, ablutions and laundry, security and protection, lighting, flooring, environmental control and the distribution and management of power, fuel, water, waste and communications.
Initial Operating Capability (IOC) is required in 2017 with Full Operating Capability (FOC) by 2020. It may be accepted that the complete FOC requirement cannot be delivered within cost limits and that lower-readiness elements of the capability may be reliant on additional operational funding and just in time surge activity.
This capability is foreseen to be met by a mix of existing in-service equipment, with some regeneration and/or improvement, and new-supply equipment. Bidders will be given the freedom to propose their optimum solution to deliver the required capability outputs against capital cost and operating cost targets. There will be challenging targets for reducing the consumption of water and electricity, and therefore fuel for power generation. Water consumption may be reduced by increased recycling of grey water.
The Key User Requirements endorsed in the EDA Initial Gate Business Case are:
— The User shall be able to meet the DSD 13 Defence Planning Assumption Scales of Military Effort for the deployment and use of EDA;
— The User shall be able to increase or decrease the size of EDA camps without experiencing a loss of capability and without the requirement to deconstruct existing camp infrastructure;
— The User shall be able to remove or add specific EDA modules and upgrades without any unintended impact on the performance of the capability;
— The User shall have the capability to sleep at any-time regardless of conditions or time of day;
— The User shall be supplied with the capability to provide meals for consumption within the camp;
— The User at tier 1 shall be supplied with the capability to store and distribute safe drinking water;
— The User shall be able to maintain personal hygiene and excrete bodily waste in a sanitary manner;
— The User shall be able to store, transport and operate the EDA capability in the Core Regions;
— The User shall be provided with Level 1 and 2 Force Protection Engineering Measures (this is likely to be on a Fitted For But Not With (FFBNW) basis with only a proportion of EDA being so equipped at any time);
— The User shall be provided with an EDA capability that has a logistics footprint that is less than the current footprint for ITC.
Beyond the regeneration and upgrade of existing equipment and the supply of new equipment, and subject to Value For Money considerations, EDA may require the prime contractor to hold, manage, maintain and issue the equipment fleet on a Contracting For Availability (CFA) basis against a range of readiness targets for a period of 9 – 11 years against cost-bounded, incentivised availability targets. This may include maintaining availability on deployed operations, so the CFA service may therefore require the use of civilian staff as Contractors On Deployed Operations (CONDO) and Sponsored Reservists (SRs) in accordance with the Total Support Force (TSF) concept intrinsic to Army 2020 force and capability generation. While tenders will be invited for both CONDO and SR provision, these will be non-mandatory and non-discriminatory Options. However, bidders who do not tender such Options must demonstrate how operational capability will be assured and incentivised by other means.
It is therefore anticipated that EDA may include, but not necessarily be limited to, any or all of the following activities to deliver the required capability availability:
— Supply of identified capability gap equipment solutions;
— Regeneration, modification or upgrade of existing equipment where this is economically sensible;
— Replacement of existing equipment where regeneration etc. is not economically sensible;
— Proof of Concept demonstration (i.e. prototyping) prior to production commitment;
— Camp Pack Availability to Complete Equipment Schedule (CES) at defined Readiness levels (potentially including EDA allocations of items outside the EDA boundary);
— Maintenance, Inspection, Repairs and Refurbishment as required to maintain availability;
— Post Design Services to manage obsolescence and surge capacity availability;
— Spares Provision and Management;
— Operator and Maintainer Training;
— Storage and Transport Services (non-operational);
— Optional deployable support using CONDO and/or SR.
Some of the equipment or service provision elements comprising EDA have, or may have, other wider defence applications beyond the EDA project boundary. It is therefore possible that the Authority may select new, upgraded, modified or refurbished equipment and/or service provision solutions for EDA that have wider defence applications. In such cases the best value for defence may be obtained by expanding the fielding or deployment of any such new, upgraded, modified or refurbished equipment and/or service provision solutions without further competition to supply. In order to accommodate this possibility, tenderers will be requested to provide non-mandatory and non-discriminatory Options to supply further quantities of all new, upgraded, modified or refurbished equipment solutions and to expand the availability of any service provision solutions.

All interested parties for both prime and sub contract opportunities should note that an EDA Candidate Bidders Conference will be held on 24.10.2014 at University of the West of England Conference Centre, Bristol. Prior registration is required for attendance, which is limited to 2 people per individual company. Registration requests should be addressed to Laura Akers, ADS Group Ltd Event Manager, +44 2070917812,laura.akers@adsgroup.org.uk

Copies of unclassified versions of the current draft EDA System Requirement Document (SRD) and associated documents are available as Supporting Documents in the Dynamic PQQ. Suppliers who are interested in participating in EDA at any level in the supply chain are strongly advised to familiarise themselves with the System Requirements (SRs) relevant to their products, services, capabilities and aspirations – especially those identified as Key non-tradeables (KSRs) — prior to expressing interest.

II.1.6)Common procurement vocabulary (CPV)

45216129 – IA23 – FB01 – DA26 – FB13 – KA13 – DA44

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Generation of deployable living accommodation sufficient for 10 500 personnel deployed on 3 simultaneous and geographically separated operations in different climatic zones and threat situations for a period of 9-11 years. This will require: 1) the supply of some new equipment; 2) the regeneration of some existing equipment; 3) the provision of an availability support service to these new and refurbished equipments plus other associated in-service equipment that does not require to be replaced or refurbished. Exact equipment types and scaling to be supplied and/or regenerated to meet this requirement is to be proposed in tenders. Options will be included in the tender and contract for additional supply of new or refurbished equipment. MOD may use these Options to expand the fielding of equipment chosen to be supplied or refurbished under EDA for other defence applications wherever this provides value for money, time, operational, logistic or technical advantage compared to further procurements for such equipments.
Estimated value excluding VAT:
Range: between 140 000 000 and 225 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options will be tendered and contracted for 2 x 1-year contract extension periods. Options will be tendered and contracted for the supply of additional equipment quantities and additional refurbishments. These will be limited in scope to only those equipments included in the original tender and contract scope but may be used to expand the fielding of those equipments for other defence applications wherever this provides value for money, time, operational, logistic or technical advantage compared to further procurements for such equipments.
Provisional timetable for recourse to these options:
in months: 1 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the sitting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property.
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures.
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract.
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.
(k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs.
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority.
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
See Pre-Qualification Questionnaire.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required
See Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates: The Authority will assess candidate suppliers’ Competence, Capability and Capacity to undertake EDA by means of a Pre Qualification Questionnaire (PQQ). As part of the assessment of competence, verified past performance will be taken into account to ensure that all candidate suppliers meet the Authority’s minimum standard for reliability based on past performance. That minimum standard requires that all principal (>£1M) contracts for relevant goods or services undertaken by candidate suppliers during the previous 3 years have been satisfactorily performed in accordance with their terms. Where that has not been the case, evidence is required that demonstrates to the Authority’s satisfaction that the reasons for unsatisfactory performance have been identified and addressed and will not recur in the performance of this contract.
The PQQ will request details of all such principal contracts for relevant goods or services undertaken in the past 3 years. For each identified contract a Certificate of Performance must be supplied, whereby the customer certifies the performance achieved under the contract with particular regard to: compliance with terms, conditions and KPIs; Delivery at the agreed time, rate, etc.; Conformance with specification; Service and/or product quality; Completion to cost.
For the avoidance of any misunderstanding, where such contracts have been with the Authority then certificates must be provided by the appropriate branch(es) of the Authority. Failure to identify any contracts and obtain certificates where performance has fallen short of the customers’ requirements may be grounds for exclusion from further participation.
The Authority reserves the right to: Seek verification of performance on previous contracts from other customers; Require candidate suppliers to clarify or supplement the past performance information provided; Exclude any candidate supplier from further participation on the grounds of serious misrepresentation if the Authority discovers that they have not performed satisfactorily under a qualifying contract and did not declare this in the PQQ.
Companies, consortia and other economic entities who wish to express interest in tendering to provide the EDA capability are invited to express their interest by completing the linked Dynamic PQQ through Defence Contracts On-line. It should be noted that candidate companies, consortia or other economic entities will only be invited to tender if their PQQ response is assessed to score an overall Confidence outcome. PQQ responses assessed as scoring overall Low, Very Low or No Confidence or Exclude will not be taken forward.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OIP/0011

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.1.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk web site provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: — This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: MY37U78Q63.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the on-line Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-2014108-DCB-6074058

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Land Equipment
MOD DE&S LE OSP, OSP Commercial New Deals 4, MOD Abbey Wood #1309
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desleosp-comrcl-nd-4@mod.uk
Telephone: +44 1179135302

Body responsible for mediation procedures

Ministry of Defence, Land Equipment
MOD DE&S LE OSP, OSP Commercial New Deals 4, MOD Abbey Wood #1309
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desleosp-comrcl-nd-4@mod.uk
Telephone: +44 1179135302

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Land Equipment
MOD DE&S LE OSP, OSP Commercial New Deals 4, MOD Abbey Wood #1309
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desleosp-comrcl-nd-4@mod.uk
Telephone: +44 1179135302

VI.5)Date of dispatch of this notice:

8.10.2014