Supply, purchase and delivery of electricity to Arun District Council

Supply, purchase and delivery of electricity to Arun District Council

The Contracting Authority’s portfolio consists of 257 non-half hourly electricity supply points with an estimated annual consumption of 2.1 GWh, 10 Unmetered Electricity supply points with an estimated annual consumption of 50,000 kWh and 1 half hourly electricity supply point with an estimated annual consumption of 600,000 kWh.

UK-Littlehampton: electricity distribution and related services

2012/S 220-362504

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arun District Council
Arun Civic Centre, Maltravers Road
For the attention of: Andrew Malley
BN17 5LF Littlehampton
UNITED KINGDOM
Telephone: +44 2076052355
E-mail: a.malley@energyquote.com

Internet address(es):

General address of the contracting authority: http://www.arun.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The supply, purchase and delivery of electricity to Arun District Council.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority “Arun District Council” has assigned EnergyQuote JHA the role of seeking and tendering for service providers for the provision of Electricity to the Contracting Authority. Current services are in place and it is envisaged that a new contract will commence by 1.4.2013. The Contracting Authority’s portfolio consists of 257 non-half hourly electricity supply points with an estimated annual consumption of 2.1 GWh, 10 Unmetered Electricity supply points with an estimated annual consumption of 50,000 kWh and 1 half hourly electricity supply point with an estimated annual consumption of 600,000 kWh. Supply to the half hourly electricity supply point will commence 1.10.2013.
II.1.6)Common procurement vocabulary (CPV)

65300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority wishes to enter supply agreements with one or more UK Licenced Suppliers of Electricity who will be appointed for an initial period of 12 or 24 months. Each supply contract will be an electricity product with a fully fixed price across the period of the contract. The supplier must provide accurate and timely invoicing with excellent dedicated Account Management. The Contracting Authority reserves an option to extend the contract for 12 months following the initial period and can choose to be supplied by more than one supplier at their discretion. The Contracting Authority reserves the right to withdraw one or all lots without prior notice or justification.
Estimated value excluding VAT:
Range: between 250 000,00 and 350 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Non half-hourly metered electricity

1)Short description

Lot 1 is the provision of NHHM and unmetered electricity to the Contracting Authority. Current services are in place and it is envisaged that a new contract will commence by 1st April 2013. Lot 1 consists of 257 Non-Half Hourly Electricity supply points with an estimated annual consumption of 2.1 GWh and 10 Unmetered electricity supply points with an estimated annual consumption of 50,000 kWh.
2)Common procurement vocabulary (CPV)

65300000

3)Quantity or scope

257 Non-Half Hourly Electricity supply points – 2.1 GWh and 10 Unmetered Electricity supply points – 50,000 kWh
Estimated value excluding VAT:
Range: between 200 000,00 and 250 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority reserves the right to withdraw one or all lots from this process without prior notice or justification.
Lot No: 2 Lot title: Half-hourly metered electricity

1)Short description

The supply of electricity to 1 Half Hourly Electricity supply point with an annual consumption of c.600,000 kWh. Supply to the Half Hourly Electricity supply point will commence 1.10.2013.
2)Common procurement vocabulary (CPV)

65300000

3)Quantity or scope

The supply of electricity to 1 half hourly electricity supply point with an annual consumption of c.600,000 kWh.
Estimated value excluding VAT:
Range: between 40 000,00 and 80 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority reserves the right to withdraw one or all lots from this process without prior notice or justification.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

May be offered and/or required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will follow in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All candidates to demonstrate that they hold a current UK Non-Domestic Electricity Supplier License as issued by the Ofgem. Background information about the supplier including full name, address, telephone number and principal contact. Details of company’s corporate registration number and corporate structure.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. Evidence of professional risk indemnity insurance;
2. Statement of accounts or extracts from those accounts relating to the bidder’s business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. The bidder’s technical ability, skill and experience.
Minimum level(s) of standards possibly required:
1. Bidder’s should submit a sample of their terms including schedules, special conditions and proposals relating to a typical bid.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Market volatility means contracting authority requires greatest possible prurchasing window.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: All candidates require supply license.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will be used for uploading bidder’s price proposals as outlined in the tender documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 12-24 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority will incorporate a 10 day standstill period commencing the day after the award of the contract is communicated to tenderers. This period allows unsucessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. In accordance with the UK Government’s policies on.
Transparency, the text of this Contract Notice has been made publically available. However, only suppliers that have been formally invited to submit a tender by the Contracting Authority may participate in this procurement. Tenders submitted by any parties not having been formally invited to tender will not be accepted as part of this procurement. The Contracting Authority reserves the right to withdraw one or all Lots from the tender procedure without prior notice or justification.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.11.2012