Supply of PVC-U Windows and Doors Scotland

The fabrication, supply, delivery and installation of PVC-U window and door products and associated products for public sector buildings within the Scotland.

United Kingdom-Edinburgh: Installation of doors and windows and related components

2013/S 228-396173

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC (Scotland)
10 Lochside Place
For the attention of: The Director
EH12 9RG Edinburgh
UNITED KINGDOM
Telephone: +44 1312483012
E-mail: tender.u9@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lhc.gov.uk/Scotland

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16123

Further information can be obtained from: LHC (Scotland)
10 Lochside Place
EH12 9RG Edinburgh
UNITED KINGDOM
Telephone: +44 1312483012
E-mail: tender.u9@lhc.gov.uk
Internet address: http://www.lhc.gov.uk/Scotland

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: LHC (Scotland)
10 Lochside Place
EH12 9RG Edinburgh
UNITED KINGDOM
Telephone: +44 1312483012
E-mail: tender.u9@lhc.gov.uk
Internet address: http://www.lhc.gov.uk/Scotland

Tenders or requests to participate must be sent to: LHC (Scotland)
10 Lochside Place
EH12 9RG Edinburgh
UNITED KINGDOM
Telephone: +44 1312483012
E-mail: tender.u9@lhc.gov.uk
Internet address: http://www.lhc.gov.uk/Scotland

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Education
Other: Public Sector Procurement Organisation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Fife College

Dundee & Angus College

West College Scotland

Glasgow Clyde College

Ayrshire College

Glasgow Kelvin College

Edinburgh College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Scotland’s Rural College

Borders College

Coatbridge College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

SRUC

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Scottish Federation of Housing Associations Members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

U9 – PVC-U Window and Door products and associated products (Scotland).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various extension and refurbishment projects for local authorities, education authorities, further education authorities, academies, police authorities, fire authorities, public health authorities, tenant management organisations, registered providers and other public sector bodies throughout Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The fabrication, supply, delivery and installation of PVC-U window and door products and associated products for public sector buildings within the Scotland.
All interested companies will be required to demonstrate capability of fabricating, supplying, delivering and installing products that conform to minimum specified standards of sustainability, manufacture and performance in connection with refurbishment or new-build public sector projects.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=285615.

II.1.6)Common procurement vocabulary (CPV)

45421100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 8 000 000 and 16 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The arrangement will be based on a four (4)year term with a break clause for review after second year of the agreement if deemed necessary by LHC.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contractual warranties may be required by the arrangement users for individual contracts.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be agreed with users for individual contracts.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of suppliers tendering will be required to assume a specific legal form if successful.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key Performance Indicators will be shown in the tender documents and monitored during the arrangement.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Offer Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 47 of Directive 2004/18/ EC and Regulations 24 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Offer Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Offer Document

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.12.2013

IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.2.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

SMEs.
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile ww.lhc.gov.uk/24 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.
Call-off projects.
Call-off projects may be subject to mini tenders, competition between companies appointed to the arrangement or Direct Award without reopening competition. LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies. It is envisaged that the maximum number of operators will be four in this Scottish Lot.
(SC Ref:285615)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

LHC
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM
E-mail: mail@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://www.lhc.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 and 47 of the Public Contracts Regulations 2006 as amended by Public Contracts (Amendment) Regulations 2009.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.11.2013