Supply Replacement Telecare Equipment

Supply Replacement Telecare Equipment

This project is split in to two lots and covers the replacement of largely obsolete telecare equipment in sheltered shcemes. The first lot replaces existing hardwired equipment with more modern hard wired equiopment.

United Kingdom-Trowbridge: Telecommunications equipment and supplies

2013/S 168-291179

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Selwood Housing Society Ltd
Bryer Ash Business Park, Bradford Road
For the attention of: Rachel Snooks
BA13 3UT Trowbridge
UNITED KINGDOM
Telephone: +44 1225715794
E-mail: r.snooks@selwoodhousing.com
Fax: +44 1225715700

Internet address(es):

General address of the contracting authority: www.selwoodhousing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Housing Association
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Replacement Telecare Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This project is split in to two lots and covers the replacement of largely obsolete telecare equipment in sheltered shcemes. The first lot replaces existing hardwired equipment with more modern hard wired equiopment. The second lot cover the replacement of hardwired equipment with dispersed equipment. The procurement cover the supply, installation and ongoing support of the equipment.
II.1.6)Common procurement vocabulary (CPV)

32500000, 32524000, 33197000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This project will involve working in tenanted properties and could bring staff into contact with vulnerable adults. This will increase the complexity of the project and suppliers should be mindful of this when deciding on whether to express an interest or not.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority reserves the right to extend the contract by up to three years in one year increments.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hardwired Telecare Systems

1)Short description

This lot covers the supply, installation and ongoing maintenance of replacement hard wired telecare equipment.
2)Common procurement vocabulary (CPV)

32500000, 32524000, 33197000

3)Quantity or scope

Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Dispersed Telecare Systems

1)Short description

This lot covers the supply, installation and ongoing support of dispersed telecare equipment, which will replace existing hard wired equipment.
2)Common procurement vocabulary (CPV)

32500000, 32524000, 33197000

3)Quantity or scope

Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require; deposits, guarantees, parent company guarantees and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financial conditions and payment arrangements will be included in the tender documentation. All prices must be quoted in Pounds Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium is tendering, the contracting authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability and/or to require that each party undertakes a joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Procurement Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Procurement Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Procurement Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Procurement Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire which is available from the address set out in Section 1.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Interested suppliers will be required to complete a pre-qualification questionnaire (which is available from the address set out in Section 1.1) and the limited number of suppliers invited to tender will be selected on the basis of; financial, legal and technical criteria. A description of the selection criteria and the associated weightings is included in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.10.2013 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.10.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 23.12.2013 – 11:00
Place:

Selwood Housing Trowbridge.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The time lines given at IV.3.5 and IV.3.8 above are best estimates only. Interested suppliers will be asked to complete a pre-qualification questionnaire. This must be requested from: r.snooks@selwoodhousing.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.8.2013