Supply Replacement Workforce Management System

A Roster Management System that will allow them to provide fixed and flexible rosters for c. 3 000 staff across a range of airport departments.

United Kingdom-London-Gatwick: Personnel services except placement and supply services

2016/S 111-197225

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Telephone: +44 1293501471
E-mail: steven.firth@gatwickairport.com
NUTS code: UKJ24

Internet address(es):Main address: www.gatwickairport.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Personnel-services-except-placement-and-supply-services./XXR53DZSPY

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: airport

I.5)Main activity

Other activity: airport

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

13539 Replacement Workforce Management System.

Reference number: 13539

II.1.2)Main CPV code

79630000

II.1.3)Type of contract

Services

II.1.4)Short description:

A Roster Management System that will allow them to provide fixed and flexible rosters for c. 3 000 staff across a range of airport departments. The system should provide functionality including but not limited to handling task allocation to a time slice granularity of 15 minutes and have the capability to deploy staff as individuals or as part of a team. It should also provide self-service functionality via an App or Browser agnostic functionality for employees and managers allowing for leave viewing and management, shift-swaps etc. with reference to employment rules.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKJ24

Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

GAL are seeking a Roster Management System that will allow them to provide fixed and flexible rosters for c. 3 000 staff across a range of airport departments. The system should provide functionality including but not limited to handling task allocation to a time slice granularity of 15 minutes and have the capability to deploy staff as individuals or as part of a team. It should also provide self-service functionality via an App or Browser agnostic functionality for employees and managers allowing for leave viewing and management, shift-swaps etc. with reference to employment rules.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

A period or periods not exceeding 24 months in total.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All requirements will be listed in the pre-qualification document which can be downloaded from eDelta.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

Accelerated procedure

Justification:

Project time scales.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/06/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Personnel-services-except-placement-and-supply-services./XXR53DZSPY

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/XXR53DZSPY

GO Reference: GO-201668-PRO-8327247.

VI.4)Procedures for review

VI.4.1)Review body

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Telephone: +44 1293501471

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Telephone: +44 1293501471