Supply Resource Allocation System

To provide a Resource Allocation System (RAS) in order to support Cheshire East Council’s obligations under the Care Act 2014.

United Kingdom-Sandbach: Software package and information systems

2016/S 109-195181

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Westfields, Middlewich Road
For the attention of: Mr Daniel Hart
CW11 1HZ Sandbach
United Kingdom
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cheshireeast.gov.uk/

Electronic access to information: http://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: http://www.the-chest.org.uk

Further information can be obtained from: Cheshire East Borough Council
Westfields, Middlewich Road
For the attention of: Mr Daniel Hart
CW11 1HZ Sandbach
United Kingdom
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Cheshire East Borough Council
Westfields, Middlewich Road
For the attention of: Mr Daniel Hart
CW11 1HZ Sandbach
United Kingdom
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk

Tenders or requests to participate must be sent to: Cheshire East Borough Council
Westfields, Middlewich Road
For the attention of: Mr Daniel Hart
CW11 1HZ Sandbach
United Kingdom
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of an Adults Social Care Resource Allocation System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide a Resource Allocation System (RAS) in order to support Cheshire East Council’s obligations under the Care Act 2014.
The council has documented its functional and non-functional requirements for a RAS system within an Adult Social Care RAS High Level Requirements Summary Document.
To provide the solution, ongoing support and servicing the solution for 3 years (including implementation time).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s).
For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72227000, 72261000, 72263000, 72265000, 72267100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Cheshire East Council has a need to procure a Resource Allocation System (RAS) in order to support its obligations under the Care Act 2014.
The council has documented its functional and non functional requirements for a RAS system within an Adult Social Care RAS High Level Requirements Summary Document.
The Care Act 2014 requires local authorities to:
— To assess (or facilitate self-assessment of) all local adults and carers with potential social care needs in a fair and consistent way, using a single assessment tool and applying the new national eligibility criteria;
— To operate a method of allocating a personal budget to all adults and carers who have been deemed as eligible under the criteria — based upon their assessment of need;
— Focus on meeting the preferred personal outcomes of eligible adults and carers.
The aim of a RAS (Resource Allocation System) is to provide a rational and equitable mechanism for calculating the amount of money that these individuals are likely to need. The system is based upon a mathematical algorithm that determines an appropriate figure (referred to as the Indicative Budget). The figure is based upon an assessment of that individual’s needs within 10 different themed areas and an understanding of the local cost of satisfying those needs given the current social care marketplace.
The contract will cover training, annual licensing, implementation support and maintenance.
This Contract will be open for use by Cheshire Borough Council and all Cheshire East Borough Council subsidiary and associated companies, including, but not limited to: Tatton Park Enterprises Ltd and any other wholly or partly owned companies created by Cheshire East Borough Council. The contract will run for 36 months.
Estimated value excluding VAT:
Range: between 180 000 and 240 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This is determined in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance. In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a contract to, if it is justified for the satisfactory performance of the contract, to name a lead partner with whom it can contract, or alternatively, to form a single legal entity before entering into, or as a term of, the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any tender may be rejected from a company/organisation who inter alia: (a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively; (j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2015 for additional rejection criteria. Social Value: The Council is committed to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, suppliers are required to work with the Council towards achieving such aims.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Standard Suitability Assessment questionnaire has to be completed and financial assessments will be carried out by an Independent Financial Company. Bidders must prove financial health, by attaining an average, below average or lower risk rating, as shown on www.N2check.com

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As determined in the Invitation to Tender documentation. Initial software and implementation costs to be supplied for a maximum of 240 000 GBP (including support and maintenance). Minimum level(s) of standards possibly required: Bidders should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract: Public Liability 10 000 000 GBP; Employers Liability 10 000 000 GBP; Professional Indemnity 2 000 000 GBP. If your Professional Indemnity Insurance does not cover data breach, data loss and reputational damage, Cheshire East Council recommends that you obtain Cyber Insurance at 5 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Functional and technical mandatory requirements, as determined in the ITT documentation, need to be met.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

16 046 CHEST REF: DN128593

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period. Bidders will also be required to comply with additional questions pertaining to equality in the Suitability Assessment Questionnaire.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.6.2016

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