Supply Retail Goods to Scottish Prison Service
There are in the region of circa 8 000 individuals who have access to purchase any of the 600 products on the canteen list.
United Kingdom-Edinburgh: Food, beverages, tobacco and related products
Section I: Contracting authority
I.1)Name and addresses
Calton House, 5 Redheughs Rigg
Contact person: Gavin Weetman
Telephone: +44 1313303771
NUTS code: UKM75
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
01684 Provision of Retail Goods to the SPS
II.1.2)Main CPV code
II.1.3)Type of contract
SPS establishments currently provide a canteen facility for those in our care. From this they are able to buy a range of retail goods (circa 600 products). Retail goods range from confectionary and snacks to toiletries and vaping/e-cigarette products. This contract is due to expire and SPS requires this service provision to be continued.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Across SCOTLAND to all operational SPS sites.
II.2.4)Description of the procurement:
The purpose of this procurement exercise is to award a contract for the provision of retail goods to the Scottish Prison Service (SPS). This will be the 2nd generation of this contract which provides the 13 SPS establishments (which are located across Scotland) with one delivery of goods per week. The delivery requirements have varying demand patterns. There are in the region of circa 8 000 individuals who have access to purchase any of the 600 products on the canteen list. The successful bidder will be expected to: 1) Maintain adequate stock levels to meet fluctuating demand and
2) Maintain the current level of service delivery as a minimum.
All products shall be obtained from countries approved by the EU for the supply of such products. Each establishment has strict security protocols that require to be adhered to and there are a range of prohibited items that are not allowed to be brought into prison premises.
The procurement will follow the Restricted procedure. Following publication of the Contract Notice, a European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Following the evaluation of the ESPD, bidders will be provided with an Invitation to Tender (ITT). Tender responses will then be evaluated by the SPS.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract will have the option to extend up to a further 36 months.
II.2.9)Information about the limits on the number of candidates to be invited
Selection will be based on use of the Global Question with pass/fail criteria. Bidders must pass the minimum standards sections of the ESPD Scotland.
These will be evaluated on a pass/fail basis.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
The bidder is enrolled in the relevant professional or trade registers kept in the member state of its establishment [as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015].
III.1.2)Economic and financial standing
Bidders will be required to have a minimum yearly turnover of 10 000 000 GBP for the last 3 years in the business area covered by the contract.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the types and levels of insurance detailed below:
— employers (compulsory) liability insurance 5 000 000 GBP,
— public liability insurance 5 000 000 GBP.
III.1.3)Technical and professional ability
The service provider shall be capable and have relevant experience in the delivery of the required service. This includes:
— provision of a variety of retail products in line with SPS requirements,
— a delivery service which covers all SPS locations which are located throughout Scotland,
— robust quality assurance procedures,
— the provision of an electronic catalogue and the ability to utilise e-invoicing,
— compliance with all relevant legislative requirements.
Bidders should note that the following minimum levels will be evaluated as part of the award criteria:
The successful bidder’s staff will be required to have valid Disclosure Scotland certificates (Basic level). The successful bidder’s staff working in the SPS’s establishments will be required to comply with all security regulations — including the provisions about Prohibited Items.
In addition, the successful bidder will be required to provide assurances regarding “Workforce Matters” in respect of those engaged to provide the services (this assurance will include any sub-contractor staff used to provide services).
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
At the end of any extension period which could be up until 84 months after the service go live date.
VI.2)Information about electronic workflows
Bidders should note that compliance in the following areas is likely to be evaluated as part of the award criteria:
— assurance of supply,
— logistics and delivery,
— management of the service,
— sustainable procurement duty.
Additional information is available to bidders who complete a confidentiality agreement. This can be obtained by emailing either Gavin.Weetman@sps.pnn.gov.uk or Catharine.Dempsey@sps.pnn.gov.uk. After completion, bidders will be given access to a secure site on the Public Contracts Scotland portal where the information will be located.
As stated previously, bidders will be required to comply with and ensure that their operational instructions processes and procedures and the delivery of the services comply with the relative regulatory legislative obligations including, but not limited to, those relating to Health and Safety, Employment, Data Protection, Quality Legislation, Human Rights, General Data Protection Regulations and, if applicable, Cyber Resilience. These may also be evaluated as part of the award criteria.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12915. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
— employment of new entrants (e.g. apprenticeships, work placements, other trainees, etc.),
— engagement of supported business, social enterprise or third sector organisation,
— community events.
Other community benefits proposals which is otherwise improve the economic, social or environmental wellbeing of the authority’s area in a way additional to the main purpose of the contract in which the requirement is included.
(SC Ref: 573535)
Calton House, 5 Redheughs Rigg
Telephone: +44 1313303790Internet address: http://www.sps.gov.uk
VI.5)Date of dispatch of this notice: