Supply Social Media Management Tool to Sport Wales

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Social Media Management Tool

2.2

Description of the goods or services required

Social media is an increasingly important tool for Sport Wales to communicate and engage with a range of audiences.

Social media allows us to have a two-way dialogue with people, which has proven particularly important during the global pandemic.

We have a small communications and digital team, and a dedicated officer to lead on social media. However, the other members of the team support our social media output on a proactive and reactive basis.

The accounts we managed are:

• Twitter x 3 accounts

• Facebook x 3 accounts

• Instagram x 1 account

• Linkedin x 1 account

You can link to these corporate accounts from www.sport.wales.

We may need to add an account for both Instagram and Linkedin to address Welsh language responsibilities, making a total of 10 accounts.

We are looking for a social media management tool that can enable us to manage our accounts and output in one location.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108187.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Please see attached tender document.

3 Conditions for Participation

3.1

Minimum standards and qualification required

There are a number of things we require from the solution:

• Available to use online

• Can be accessed by multiple users. We currently need access for 6 people

• Mobile/app version/functionality

• In-depth reporting across the accounts

• Media library

• Scheduling and calendar

• Support during working hours – 9-5 Monday to Friday.

• Social trend listening

• Competitor analysis

• Ability to manage inbox in one place

• Workflow and permission management

• The use of emojis and uploading of images and film.

• Campaign tracking

• Link tracking

• Account manager with support to improve user experience and knowledge

• Introductory training and ongoing training allowance

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
26-02-2021  Time  12:00

Estimated award date
12-03-2021

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Please see attached document

(WA Ref:108187)

5.2

Additional Documentation

5.3

Publication date of this notice

12-02-2021