Supply Spatial Intelligence System

Department of Finance and Personnel, Land and Property Services are seeking, as part of their ongoing integration and transformation, to replace its current Mapping Workflow Management System (STAR) and Valuation MapQuery GIS with a newly procured GIS based Spatial Intelligence System.

United Kingdom-Belfast: Software package and information systems

2014/S 069-118839

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Central Procurement Directorate, 303 Airport Road West
For the attention of: Angela Calderwood
BT3 9ED Belfast
UNITED KINGDOM
E-mail: angela.calderwood@dfpni.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department of Finance and Personnel Northern Ireland
Land & Property Services, Colby House, Stranmillis Court
BT9 5BJ Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DFP LPS -Spatial Intelligence System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Department of Finance and Personnel, Land and Property Services (LPS) are seeking, as part of their ongoing integration and transformation, to replace its current Mapping Workflow Management System (STAR) and Valuation MapQuery GIS with a newly procured GIS based Spatial Intelligence System.
Please Note: All prospective Tenderers are invited to attend an Information Session prior to the submission of tenders. See Section 11.2.1 Total Quantity or Scope.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72212517, 48000000, 72267100, 48326000, 72212326, 48900000, 38221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please Note: All prospective Tenderers are invited to attend an Information Session prior to the submission of tenders.
The Information Session will take place on Tuesday 15.4.2014 from 10.30 am to approximately 1:00 pm at –
Department of Finance & Personnel
Land & Property Services
Colby House
Stranmillis Court
Malone Lower
Belfast
BT9 5BJ
If you are interested in attending the Information Session please send a message via eSourcingNI with the names of proposed attendees. Please note that numbers have been limited to a maximum of two attendees per organisation.
The cost associated with the tenderer travelling to the location, and any associated lodging costs, must be borne by the tenderer.
Department of Finance & Personnel, Land & Property Services (LPS) require a GIS based Spatial Intelligence System. The system will record changes that are required to the LPS Ordnance Survey mapping, and will enable notifications for map updates to be created and efficiently allocated to work groups and individuals, It will also support monitoring and reporting on pending and completed notifications.
Change intelligence will be submitted to the system by a range of internal & external users and may be manually input through web services.
The system will be web based and allow users across the organisation to create notifications and work packages based on submitted information or longer term strategic planning assumptions.
LPS Mapping currently have a planning system in place. This new system will replace and improve the existing functionality. The system will be implemented within the Northern Ireland Civil Service (NICS) IT Shared Service environment and will be required to comply with NICS security regulations.
The primary function of this contract is to maintain the continuity of the business functions already carried out however the contract should allow for the adoption of future enhancements.
It is expected that viewing and input rights to the solution will be made available to the majority of LPS staff –
— Currently 1,138 staff employed of which 1,000 potentially may require view access. User specific roles include:
— The ability to create and amend the spatial intelligence is likely to be limited to approx 100 staff across Mapping.
— 200 Valuation staff will require the GIS functionality detailed in this document and the ability to query the Valuation, mapping, and workflow data displayed in the system.
— An undetermined number of external organisations and groups will require web service to submit individual and bulk notifications.
The delivery of the solution must be in a single phase, which will follow system testing and verification. Support and maintenance requirements are detailed later within the specification document.
The contract will be for an initial period of 5 years with the potential to extend for 2 further periods of one year each (maximum 7 years), depending on business needs and satisfactory performance.
Estimated value excluding VAT: 472 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.
Minimum level(s) of standards possibly required: As per Tender documentation.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Company & Professional Experience (Pass/Fail) as specified within the Instructions to Tenders within the Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 11550

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.5.2014 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.5.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.5.2014 – 15:00
Place: Central Procurement Directorate
Clare House, 303 Airport Road West
For the attention of: Supplies & Services Division
BT3 9ED Belfast
UNITED KINGDOM

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Central Procurement Directorate (CPD) operate an e-tendering system. Tenderers will be opened after the tender closing time and date by CPD personnel.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
**Supplier Information Session**All prospective Tenderers are invited to attend an Information Session prior to the submission of tenders.
The Information Session will take place on Tuesday 15.4.2014 from 10.30 am to approximately 1:00 m at –
Department of Finance & Personnel
Land & Property Services
Colby House
Stranmillis Court
Malone Lower
Belfast
BT9 5BJ
If you are interested in attending the Information Session please send a message via eSourcingNI with the names of proposed attendees. Please note that numbers have been limited to a maximum of two attendees per organisation.
The cost associated with the tenderer travelling to the location, and any associated lodging costs, must be borne by the tenderer.
The Conditions of Contract contains a Social Clause which requires the successful Contractor to put processes in place, to provide, either directly or through its supply chain, a minimum of 8 Person Weeks of work placement for each £250,00 of contract value. This will be provided through an appropriate Northern Ireland Department for Employment and Learning (DEL) approved scheme in Northern Ireland, or through an equivalent scheme that is acceptable to the Contracting Authority if the Contractor is operating elsewhere in the UK or in another EU Member State.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
E-mail: procure.info@dfpni.gov.uk
Telephone: +49 2890816200

VI.5)Date of dispatch of this notice:

2.4.2014