Supply Spend Management System and Finance Accounting Service

University Hospital Southampton NHS Foundation Trust is undertaking to source a Spend Control and Accounting Solution.

United Kingdom-Southampton: Financial analysis and accounting software development services

2016/S 120-213061

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Contact person: Steve Jerrim
Telephone: +44 2380825418
E-mail: steve.jerrim@uhs.nhs.uk
NUTS code: UKJ32

Internet address(es):Main address: www.uhs.nhs.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Financial-analysis-and-accounting-software-development-services./S3EY2J8H4D

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Financial-analysis-and-accounting-software-development-services./S3EY2J8H4D

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

UHS10831 Spend Control and Accounting Solution.

Reference number: UHS10831

II.1.2)Main CPV code

72212440

II.1.3)Type of contract

Services

II.1.4)Short description:

University Hospital Southampton NHS Foundation Trust is undertaking to source a Spend Control and Accounting Solution to include:

Lot 1. A Finance Accounting Service comprising Finance Accounting Software, Finance Reporting Software, Business Intelligence and Reporting capability, Planning and Forecasting. Lot 2. A spend management system comprising E Sourcing Software, Contract Management Software, E Catalogue Software, Purchase to Pay and an E Supplier Portal. Lot 3. A invoice scanning service comprising Receipt of Paper Invoices from suppliers, Scanning Invoices, OCR capture and validation,Verify, Allocate and Initiate Work-flow.

II.1.5)Estimated total value

Value excluding VAT: 2 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Finance and Accounting System.

Lot 2: Spend Management System.

Lot 3: Invoice Scanning Service.

II.2)Description

II.2.1)Title:

Finance and Accounting System

Lot No: 1.

II.2.2)Additional CPV code(s)

48440000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

Southampton.

II.2.4)Description of the procurement:

To incorporate:

Finance and Accounting Software;

Financial Reporting Software;

Business Intelligence and Reporting capability;

Planning and Forecasting Software (Optional requirement).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Initial award for 5 Years with the potential for a further 2+2 (4) Year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

As stated in the PQQ.

Any equal scoring PQQ submissions within the range stated will also be invited.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Only the top scoring bidders (maximum of 6) will proceed beyond the PQQ stage. If there is an equal score that falls within the top 6 then this bidder will also be invited beyond the PQQ stage.

II.2)Description

II.2.1)Title:

Spend Management System

Lot No: 2.

II.2.2)Additional CPV code(s)

48490000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

Southampton.

II.2.4)Description of the procurement:

To incorporate:

E-sourcing Software;

Contract Management Software;

E-catalogue Software;

Purchase to Pay System;

Business Intelligence and Reporting capability;

E-supplier portal / capability.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Initial award for 5 Years with the potential for a further 2+2 (4) Year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

As stated in the PQQ.

Any equal scoring PQQ submissions within the range stated will also be invited.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Only the top scoring bidders (maximum of 6) will proceed beyond the PQQ stage. If there is an equal score that falls within the top 6 then this bidder will also be invited beyond the PQQ stage.

II.2)Description

II.2.1)Title:

Invoice Scanning Service

Lot No: 3.

II.2.2)Additional CPV code(s)

79999000

II.2.3)Place of performance

NUTS code: UKJ32

Main site or place of performance:

Southampton.

II.2.4)Description of the procurement:

To incorporate:

Receipt of paper invoices from suppliers;

Scanning invoices;

OCR capture and validation;

Verify, allocate and initiate work-flow.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Initial award for 5 Years with the potential for a further 2+2 (4) Year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

As stated in the PQQ.

Any equal scoring PQQ submissions within the range stated will also be invited.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Only the top scoring bidders (maximum of 6) will proceed beyond the PQQ stage. If there is an equal score that falls within the top 6 then this bidder will also be invited beyond the PQQ stage.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the PQQ.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the Tender Documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

There will be a requirement for Lots 1 and Lots 2 to be fully integrated / interfaced with each other.

The Tender documents will initially be included for information and not for completion and are uploaded as attachments under the PQQ.

Only those bidders that are short-listed to proceed to the ITT Stage will be invited to complete the Tender documents when the Tender Box in Delta Solution is made available.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Financial-analysis-and-accounting-software-development-services./S3EY2J8H4D

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/S3EY2J8H4D

GO Reference: GO-2016620-PRO-8387348.

VI.4)Procedures for review

VI.4.1)Review body

University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Telephone: +44 2380825418

VI.4.2)Body responsible for mediation procedures

University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Telephone: +44 2380825418

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained