Supply Statistics Software and Services

National Records of Scotland wishes to appoint a contractor to provide replacement software products, toolkits, services.

United Kingdom-Edinburgh: Statistical software development services

2016/S 112-199038

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Records of Scotland
736
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
United Kingdom
Contact person: Leanne Gourlay
Telephone: +44 1313144215
E-mail: Leanne.gourlay@nrscotland.gov.uk
NUTS code: UKM25

Internet address(es):Main address: http://www.nrscotland.gov.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.bov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Census Statistical Output Production and Online Dissemination.

Reference number: 17/05/05

II.1.2)Main CPV code

72212463

II.1.3)Type of contract

Services

II.1.4)Short description:

National Records of Scotland wishes to appoint a contractor to provide replacement software products, toolkits, services and support for the production of statistical outputs from the results of Census and the building of an online system for the dissemination of census data.

The statistical outputs will consist of tables of varying degrees of complexity, for a number of levels of geographic area. There is also a requirement for the production of a number of cubes which will serve as data sources for other systems and organisations.

To maximise the effective use of the products procured for output and dissemination activities NRS will also require the contractor to provide technical support and training services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72212463

48463000

II.2.3)Place of performance

NUTS code: UKM25

Main site or place of performance:

Ladywell House, Ladywell Road, Edinburgh, EH12 7TF.

II.2.4)Description of the procurement:

To maximise the effective use of the products procured for output and dissemination activities NRS will also require the contractor to provide technical support and training services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Contract to be let on basis of 4 +1+1. Requirement is ongoing and contract will be relet at the end of the contract period, or extension period if used.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

Selected responses to Section 4C of the ESPD (Technical and Professional Ability) will be used to shortlist candidates whose responses to the overall ESPD are satisfactory. The following %s have been selected:

4C. 1.2 — 50 %

4C. 2 — 10 %

4C. 3 — 10 %

4C. 8 — 5 %

4C. 9 — 20 %

4C. 10 — 5 %

Scoring will be based on the following:

0 — Unacceptable

1 — Poor

2 — Acceptable

3 — Good

4 — Excellent

Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Poor — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

1)If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country they are established.

2)Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation (s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1b) Bidders will be required to have an average yearly turnover of a minimum of 600 000 GBP for the last 3 years.

2b) Bidders will be required to have an average yearly turnover of a minimum of 600 000 GBP in the business area covered by the contract for the last 2 years.

3) Not used.

4) Not used

Reference Question 5 ESPD — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 1 000 000 GBP

Professional Indemnity Insurance = 1 000 000 GBP

Minimum level(s) of standards possibly required:

If a bidder is successfully shortlisted through the ESPD process it will be requested to submit two years of audited accounts for assessment by the Scottish Government Finance Team. The bidder will be given a financial health check and this will be used to determine whether the bidder will be invited to tender.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The following ESPD questions should be addressed by Bidders on the basis set out in each specific question. The question responses will be used to establish the technical and professional ability of the Bidders. It is therefore important that Bidders address each of the questions in detail as failure to do so may mean that the Authority will be unable to consider the bid further.

4C.1 — Not required.

4C.1.1 — Not required.

4C.1.2 — Bidders must provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice.

4C.2 (2) — Bidders must confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.2.1 — Not used.

4C.3 — Bidders must demonstrate that they have (or have access to) the appropriate technical facilities and quality measures to deliver the types of requirements detailed in the Contract Notice.

4C.4 — Not used.

4C.5 — Not used.

4C.6 — Not used.

4C.6.1 — Not used.

4C.7 — Not used.

4C.8 (a) — Bidders must confirm their average annual manpower for the last 3 years.

4C.8.1 (b) — Bidders must confirm their number of managerial staff for the last 3 years.

4C.9 — Bidders must demonstrate that they have (or have access to) the relevant tools and/or technical equipment to deliver the types of requirements detailed in the Contract Notice.

4C.10 — Bidders must confirm whether they intend to subcontract and, if so, for what elements and proportion of the contract.

4C.11 — Not used.

4C.12 — Not used.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 24/02/2017

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

6 — 9 months prior to contract end date if extensions are not used.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Nothing in the ESPD, or other tender documents will constitute an offer or a commitment to award any contract or other agreement or arrangement to any person. The NRS does not bind itself to award a contract or contracts and shall not be liable for any costs incurred in the production or submission of ESPD responses. The NRS reserves the right to change the timing or any other aspect of the procurement process or to cancel the procurement process at any stage or not to proceed with the procurement for any reason whatever without prior notice. Under no circumstances will the Fund or any of its advisers be liable for any costs or expenses incurred by bidders and/or their members in this procurement.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=443013

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:443013).

VI.4)Procedures for review

VI.4.1)Review body

National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
United Kingdom
Telephone: +44 1313144215
E-mail: leanne.gourlay@nrscotland.gov.ukInternet address:http://www.nrscotland.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/06/2016

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