The Supply of Street Lighting Goods

The Supply of Street Lighting Goods

Sandwell Metropolitan Borough Council wishes to invite interested parties (Tenderers) to participate in a tender exercise to establish a multi Supplier Framework Agreement for the reliable supply of Street Lighting Goods.

United Kingdom-Oldbury: Street-lighting equipment

2014/S 183-322627

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Lisa Poole
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693815
E-mail: lisa_poole@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

Tenders or requests to participate must be sent to: Sandwell MBC In-tend Supplier Portal (Please see Internet address URL below)
Internet address: https://in-tendhost.co.uk/sandwellmbc

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Street Lighting Goods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Borough of Sandwell which consists of 6 towns;Oldbury, Rowley Regis, Smethwick, Tipton, Wednesbury, and West Bromwich.

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council wishes to invite interested parties (Tenderers) to participate in a tender exercise to establish a multi Supplier Framework Agreement for the reliable supply of Street Lighting Goods.
The Council has an identified requirement for the supply of street lighting, pedestrian crossing and school crossing electrical goods including lighting columns, sign posts; electrical gear lamps, lanterns, photo-cells, ignitors, capacitors, fuses and replacement column doors and keys.
As an indication the Framework Agreement is expected to commence on 1.2.2015 and will be for a period of three (3) years effective from 1.2.2015 to 31.1.2018, with the option to extend for up to a further 1 year period until 31.1.2019. There is no limit (within reason) to the duration of individual orders awarded under the Framework Agreement.
Expenditure for the Supply of Street Lighting Goods for the Council over a recent 12 (twelve) month period was 500 000 GBP. Expenditure over the possible four year period of the Framework Agreement is expected to be in the region of 2 000 000 GBP.
These figures are intended to be used as a guide only and are not a guarantee of business that will be generated from the Framework Agreement. The Council is not bound by this estimate and may purchase more or less.
The Council is following the Open procedure for this procurement exercise and the I T T and related documents will be available to Tenderers upon an expression of interest on the Sandwell M B C In-tend Supplier Portal.

If you would like to tender for this Framework Agreement, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell M B C In-tend Supplier Portal. From the homepage click on Register to complete the simple registration process. Once you have registered your company, from the homepage enter your email address and password then click Login. Once logged into the system, click on Tenders from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on View Details. You will then have access to the Express Interest button at the bottom of the screen which will provide you with immediate access to the I T T and related documents.

The last date for expressions of interest on the Sandwell M B C In-tend Supplier Portal will be 17:00 on 24.10.2014.
All enquiries related to the I T T should be directed through the Sandwell M B C In-tend Supplier Portal Correspondence function by no later than 17:00 on 24.10.2014. The Council is under no obligation to respond to any enquiries received after this date.
I T Ts must be submitted through the Sandwell M B C In-tend Supplier Portal by no later than 17:00 on 31.10.2014 which is the date fixed for submission of responses to the I T T.
For a Step by Step user guide to the Sandwell M B C In-tend Supplier Portal please click on the Guidance for Suppliers section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell M B C In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell M B C In-tend Supplier Portal please contact the In-tend support team on +44 8442728810.
Important notice:
As one of our suppliers, we need to make sure you receive our email notifications.

To ensure our emails reach your in-box please add our e-mail domain@in-tend.co.uk to your safe senders and check your spam filter settings. Thank you.

II.1.6)Common procurement vocabulary (CPV)

34928500, 31527210, 31000000, 31500000, 34928530, 31532000, 34928510, 31520000, 34993000, 31530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see Tender document.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Street lighting lanterns

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 31527210

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Street lighting electrical gear and consumables

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 31000000

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Photo-Cells

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Pedestrian crossing, school and sign lights

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 34993000

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Miscellaneous electrical goods

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 31532000

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Aluminium lighting columns

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 34928510

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Steel tubular lighting columns, sign posts and pedestrian crossing posts

1)Short description

Please refer to Invitation to Tender Document

2)Common procurement vocabulary (CPV)

34928500, 34928510

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Steel folding lighting columns

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 34928510

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Lighting column and post replacement doors and keys

1)Short description

Please refer to Invitation to Tender Document.

2)Common procurement vocabulary (CPV)

34928500, 34928510

3)Quantity or scope

Please refer to Invitation to Tender Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see ITT Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see ITT Document.
Minimum level(s) of standards possibly required: Please see ITT Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see ITT Document.
Minimum level(s) of standards possibly required:
Please see ITT Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC143

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.10.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.9.2014