Supply Structural FireKit and Associated PPE

Supply Structural FireKit and Associated PPE

Protective and safety clothing. Gloves. Firefighting, rescue and safety equipment. Helmets. Protective footwear. Hoods. Provision of Structural Fire Kit (Tunic and Trousers) and assocaited items of PPE (Leather Fire Boots / Firefighting Helmet / Firefighting Gloves / Flash Hoods.

United Kingdom-Perth: Protective and safety clothing

2013/S 249-434750

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Fire and Rescue Service
Headquarters, 5 Whitefriars Crescent
Contact point(s): Procurement
For the attention of: Stephen McDonagh
PH2 0PA Perth
UNITED KINGDOM
Telephone: +44 1698402206
E-mail: stephen.mcdonagh@firescotland.gov.uk

Internet address(es):

General address of the contracting authority: http://firescotland.gov.uk

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Structural FireKit and Associated PPE.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Protective and safety clothing. Gloves. Firefighting, rescue and safety equipment. Helmets. Protective footwear. Hoods. Provision of Structural Fire Kit (Tunic and Trousers) and associated items of PPE (Leather Fire Boots / Firefighting Helmet / Firefighting Gloves / Flash Hoods.
II.1.6)Common procurement vocabulary (CPV)

35113400, 18424000, 35110000, 18444110, 18830000, 18443330

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contract is for an initial 10 year period broken into blocks of 3yr /3yr /3yr /1yr to accomodate product refesh during the contract period. Additionally there shall be the option to extend, applied at the sole discretion of the SFRS for two 1 year periods in addition to the intial 10 yr period.
Estimated value excluding VAT:
Range: between 10 000 000 and 16 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 16.6.2014. Completion 15.6.2024

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

SFRS reserves the right to request deposits, guarantees or any other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

SFRS’s payment terms shall be stated in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be made from groups of economic operators (Consortia). In the event of a successful consortium bid, the contracting authority may specify that the consortium members take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and severally liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Selected candidates shall be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social and/or environmental or other corporate social responsibility considerations. Further details of these conditions together with the conditions to which the performance of the Contract is subject shall be set out in the pre-qualification questionnaire and/or the invitation to tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These shall be stated in the Pre-qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
These shall be stated in the Pre Qualification Questionnaire and supporting appendices which are available for download from the e-tender system.
Minimum level(s) of standards possibly required: These shall be stated in the Pre Qualification Questionnaire and supporting appendices which are available for download from the e-tender system.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These shall be stated in the Pre Qualification Questionnaire and supporting appendices which are available for download from the e-tender system.
Minimum level(s) of standards possibly required:
These shall be stated in the Pre Qualification Questionnaire and supporting appendices which are available for download from the e-tender system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: These shall be stated in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

0188-1114
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2024
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Candidates must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.

Candidates must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Candidates must log in, and use the following Access Code: JPF4ZBWV33. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 12 noon on Friday 31st January 2014. Please ensure that you allow sufficient time to respond to this invite prior to the closing date and time, especially in the uploading of documents. Requests to participate must be made by completion and submission of the PQQ by the date and time shown above.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com.

The number of Candidates invited to tender shall be a maximum of 5 Candidates. The selected Candidates shall be those meeting the minimum requirements with the highest scores. In the event that it is not possible to distinguish between the scores of more than 5 Candidates, more than 5 short-listed Candidates may be selected. In the event that less than 5 Candidates meet the minimum requirements, SFRS reserves the right to select fewer than 5 to be invited to tender.
All submissions must be completed and submitted electronically, in accordance with the instructions in the PQQ.
Candidates are advised that SFRS is subject to the Freedom of Information Act 2000 (“the Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. SFRS shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
SFRS shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidding and bid costs are entirely at the risk of bidders and will not be refunded by SFRS under any circumstances.
All dates and times specified in this notice are only provisional and the SFRS reserves the right to change these.
SFRS reserves the right not to award any or part of this requirement.
Due to the impact of structural change on the SFRS, the contract value represents replishment and full scale re-issue.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=83873726

GO Reference: GO-20131223-PRO-5354075

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

23.12.2013